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Home My WebLink AboutRESOLUTIONS-2006-036-R-06• 7/19/2006 7/17/2006 5/10/2006 36-R-06 A RESOLUTION Approving the Proposed Fiscal Year 2008 — 2012 Capital Improvement Program of the City of Evanston WHEREAS, the City Manager has submitted the proposed Fiscal Year 2008-2012 Capital Improvement Program; and WHEREAS, the City Council has reviewed the 2008-2012 Capital Improvement Program in the total amount of two hundred seventy-four million, eight hundred fifty-nine thousand, seven hundred seventy-two dollars • ($274,859,772.00), which includes a 2007-2008 Capital Budget in the amount of forty-one million, five hundred fifty-four thousand, five hundred ninety-eight dollars ($41,554,598.00), NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the City of Evanston's 2008-2012 Capital Improvement Program is hereby adopted, and the City Manager is directed to implement the 2007-2008 Capital Budget in the amount of forty-one million, five hundred fifty-four thousand, five hundred ninety-eight dollars ($41,554,598.00). SECTION 2: That the foregoing recitals are hereby found as fact 0 and made a part hereof. 36-R-06 SECTION 3: That this Resolution shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. Attest: Mary . ' "s City Clerk Adopted: �- JA A 24q , 2006 r T M y P r oe • • 4 —2— Interdepartmental of Memorandum Evacitynston° To: Julia Carroll, City Manager From: Patrick Casey, Director of Management and Budget Subject: 2007-2008 Capital Improvement Program Date: Wednesday, July 19, 2006 Attached please find the revised 2008-2012 Capital Improvement Program. The attached version includes the Council revisions to the CIP (detailed below). Also attached are the responses to Council questions raised at the June 17'h, 2006 CIP Meeting on the funding for the Library's Youth Renovation as well as Streetlight replacements. Staff respectfully recommends Council approval of the 2007-2008 Capital Improvement Program which was presented by the City Manager on May 08, 2006. The revised Capital Improvement Program proposes an expenditure of $274,904,772 and a first year budget for • Fiscal Year 2007/08 of $43,799,598. City Council Revisions to 2007-2008 Capital Improvement Program 1. Establishment of a Public Art project - $125,000 • $47,000 is designated for the public art at Fire Station #5 • $78,000 is designated for public art for the City as a whole • Funding will be from reallocated funds 2. Allocation for PODSS Cameras • Based upon the request of Alderman 2 cameras will be purchased for $70,000 in the current fiscal year using contingency funds, subject to a contract approved by the City Council • The original $45,000 will be paid from 2007-08 bond funds 3. Animal Shelter Expansion Funding • • $475,000 in reallocated funds will match $475,000 in private funds raised by C.A.R.E. • City Staff will negotiate an agreement with C.A.R.E outlining the responsibilities of both parties prior to the expenditure of any funds 4. Library Funding Staff reviewed the records of the Library Children's Project. The project was first • discussed in September 2004 at a Human Services Committee meeting. The project was discussed again in January 2005 during the CIP review. At that time, the Council set a limit for the project at $1.5 million (see p. 612 of the 2005-06 Budget), and required any excess cost to be borne by private donations. The estimate of private donations from the Library Endowment and other sources at that point was $700,000, including $200,000 from the sale of North Branch. Staff then had schematic design completed and the preliminary budget compiled which resulted in a project of more than $3.2 million. Both the Board and City Manager felt the project was too expensive and significant reductions to the project were made by staff and the architects to get the project to $2,410,000. The revised project amount was shared with the Human Services Committee in November 2005, and the decision to approve the project at that level of funding was deferred until the CIP discussions in January 2006. In January 2006 the project was discussed again at the CIP meeting and it was pointed out that the bond financing requirements had grown from the original estimate of $800,000 to $1,250,000, for an increase of $450,000. At the same time, the private donations and other funds increased from $700,000 to $1,170,000, for an increase of $470,000, including a grant from the State of Illinois for $200,000. In the 2006-07 year CIP, the funding of $250,000 in bond funds was approved for architectural • services (see p. 624 of the 2006-07 Budget). The City Council did approve architectural design services for the project in March 2006, in the amount of $230,198. Those plans are expected to be completed in the fall of 2006. While the total project is significantly more than it started out two years ago, it seems unlikely that the project can be completed as envisioned for $1.5 million. At this point, the Council has several choices: 1) It can shelve the project and not complete construction until a later date. The risk is that construction costs continue to increase. 2) It can ask staff and the architect to further re -design the project and reduce the scope to meet the funding levels of $1,970,000, but that may not result in the desired outcome of separating the children and teen areas, or 3) You can authorize the additional bond funding of $450,000 as recommended by staff. �J • L_J Viaduct Bird Screening Project Description Continuing program to eliminate bird nesting under both the CTA and Metra viaducts in the City by placing bird screening and using other bird elimination techniques. Justification Improves cleanliness of the areas under the viaducts and reduces public health issues related to pigeon waste on the sidewalks. Contract is in place for one more year after this and it is anticipated all viaducts will be completed in 2007. Library Youth Services Renovation Project Project Description Renovation and expansion of the Youth Services area, relocation of the Browsing Collection from the 15t to 2"d floor, and construction of new Young Adult Room on the P floor of the Main Library. FY06 funding of $450,000. Justification This project is required to meet the contemporary needs and expectations of high quality library services for Evanston's youth, from birth through young adulthood. BU# 416097 Estimated Project Costs Consulting 0 Construction 100,000 Furniture/Fixtures/Equipment 0 Contingency 0 Capital Expenditures 0 Total 100,000 Funding Sources Bonds Property Tax Supported 100,000 Select Funding Sources 0 Select Funding Sources 0 Total 100,000 Operational Impact Reduces need to clean sidewalks under viaducts; reduces health risk. BU# 416129 Estimated Project Costs Consulting 287,000 Construction 1,004,000 Furniture/Fixtures/Equipment 1,004,000 Contingency 125,000 Capital Expenditures 0 Total 2,420,000 Funding Sources GO Bonds 250,000 Illinois State Grant 200,000 Private Sources 260,000 Total 710,000 Operational Impact When the project is completed, a net increase of 0.36 FTE is required to meet the additional services, programs and collections used by patrons in the new facilities. 624 Library Children's Area Expansion BU# 416129 Project Description Estimated Project Costs Renovation and expansion of the Youth Services area on the Consulting 200,000 first floor of the Main Library and relocation of the Browsing Construction 1,000,000 Collection to the 2nd floor. This is a two year project to provide Furniture/Fixtures/Equipment 200,000 more space for services and collections for children and young Contingency 100,000 adults. As directed by the Human Services Committee, the Capital Expenditures 0 estimated costs for the project will be split thus: $500,000 from Total 1,500,000 Private Sources, $200,000 from the sale of the N. Branch Library building, and $800,000 from GO Bonds. Costs exceeding $1.5 million are to be covered by Private Source Funding. Justification Funding Sources This renovation is required to meet the contemporary Private Sources 200,000 expectations of high quality library services for Evanston's Select Funding Sources 0 expanding youth and young adult populations (the population of Select Funding Sources 0 5 to 14 year olds increased by 16% per the 2000 census). Total 200,000 There is a significant need for a designated area for pre -teen Operational Impact and teen library users. When the project is completed, a net increase of 0.36 FTE is required to meet the additional services, programs and collections used by patrons in the new facility. Requirements by Fiscal Year 20008-09 20009-10 Total 200,000 I 650,000 I 650,000 I I 1,500,000 Cashiering Software Project Description Replace existing software enabling interfacing real time payment update with General Ledger, Accounts Receivable, Water billing, Community Development and Parking Ticket systems. System will also allow for ACH deposits each evening. Funding will include an extensive training component. The project will begin in July and end by December, 2005. Justification Current software is now over 5 years old, is coupled to unsupportable Parking Ticket software, and does not interface with any other city systems. BU# 416130 Estimated Project Costs Consulting 50,000 Construction 0 Furniture/Fixtures/Equipment 0 Contingency 0 Capital Expenditures 325,000 Total 375,000 Funding Sources Bonds Property Tax Supported 200,000 Water Fund - DIE A/C 175,000 Select Funding Sources 0 Total 375,000 Operational Impact Increase cash flow as well as point of sale cutomer service. Requirements by Fiscal Year 2005-06 ( 20006-07 20007-08 I 20008-09 20009-10 375T,000 otal r� u • 612