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HomeMy WebLinkAboutRESOLUTIONS-2005-071-R-05• 71-R-05 A RESOLUTION Authorizing the City Manager to Sign an Agreement with Northwestern University for the Installation of Lighting Fixtures 10/19/2005 WHEREAS, the City of Evanston owns and operates an electrical street light service throughout the City; and WHEREAS, Northwestern University wishes to install at its sole expense additional street light installations so that the lighting level is increased for the entire distance along Judson Street and Sheridan Road up to the south entry to the campus; and WHEREAS, upon satisfactory completion of the installation, the University will assign its interest in said installation to the City, and the City agrees to accept such assignment; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the City Manager is hereby authorized to sign and the City Clerk hereby authorized to attest an Agreement with Northwestern University for the Installation of Lighting Fixtures, attached hereto as Exhibit 1 and made a part hereof. 0 71-R-05 SECTION 2: That the City Manager is hereby authorized and 0 directed to negotiate any additional conditions of the Agreement as may be determined to be in the best interests of the City. SECTION 3: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. 4orraine H. Morton, Mayor Attest: M�PM, ity Clerk Adopted: O A�'-'P—� , 2005 • VA EXHIBIT # 1 • AGREEMENT THIS AGREEMENT ("Agreement") made as of October_, 2005, by and between THE CITY OF EVANSTON, a municipal corporation (the "City") and NORTHWESTERN UNIVERSITY, an Illinois corporation (the "University"). RECITALS A. The City owns and operates an electrical street light service throughout the City. B. The University wishes to install at its sole expense additional street light installation so that the lighting level is increased for the entire distance along Judson Street and Sheridan Road up to the .south entry to the campus as set forth in Exhibit A attached hereto and incorporated herein by reference. Upon satisfactory completion of the installation, the University will assign its interest in said installation to the City. The City agrees to accept such assignment. C. In order to allow the University to install the installation, the City and the University agree as follows: • NOW THEREFORE, in consideration of the mutual promises, undertakings, covenants and agreements of the parties, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, it is hereby agreed by and between the parties as follows: 1. Tenn. The term of this Agreement ("Term") shall coinmence October_, 2005 and shall expire upon completion of construction and installation of street light service. 2. Installation of Lighting. The University at its sole cost and expense shall purchase and install the installation in accordance with the plans and specifications as set forth in Exhibit B attached hereto and incorporated herein. 3. Permits. The University shall obtain all necessary permits as required by the City and any other regulatory entity for the installation. The University shall be responsible for any fees associated with the permitting process. 4. Contractor. The University shall contract with a street lighting contractor approved by the City. 5. Comnletion and Dedication. Upon completion of the successfiil installation, the • City will inspect the installation and sign -off on the work before accepting said installation into its system. University will provide City with proof of releases of lien -waivers and the like from the contractor showing that all payments have been made. University will dedicate the installation to the City at no cost. City will accept title to the installation and incorporate said installation into its current lighting system. 6. Indeninification. The University agrees to indemnify and hold harmless the City • from the payment of any stun or sums of money, to any persons whomsoever on account of all claims, actions or suits growing out of injuries to persons or property arising out of the University's installation, except for injuries to persons or property arising out of the negligence or willful misconduct of the City. 7. Insurance. The University shall obtain insurance from all contractors on the teens and conditions as set forth in Exhibit C. It is hereby agreed and understood that all insurance shall be in full force prior to commencing work and remain in force until the entire installation is completed. Successors and Assigns. The rights and obligations of the parties hereto shall inure to the benefit of each of their successors and assigns; provided, however, that the interest and rights of the University hereunder shall not be assignable at any time. 9. No Real Estate Interest. This Agreement does not create an interest in real estate and the University acknowledges that the University does not and shall not claim at any time any interest of estate of any kind or extent whatsoever in any of the City's property by virtue of this Agreement or the University's installation pursuant hereto. 10. Anti -Discrimination, Minority Business Enterprises, Etc. While University does • not require minimum percentages of participation, University is committed to the goal of enhancing opportunities for minority/women/disadvaritaged/local business enterprises. University requires bidders to submit a diversity plan that governs the activities of the Contractor, Subcontractors, Sub -sub contractors and Suppliers. University also tracks the utilization of M/W/D/LBEs through forms attached to payment requests. IN WITNESS WHEREOF, the parties hereto have executed this Agreement this day and year first above written. THE CITY OF EVANSTON, a municipal corporation Name: Julia Carroll Title: City Manager ADDRESS FOR NOTICE: City of Evanston 2100 Ridge Avenue Evanston, Illinois 60204-0832 • Attention: City Manager NORTHWESTERN UNIVERSITY, an Illinois corporation • • Name: Eugene S. Sunshine Title: Senior Vice President for Business and Finance ADDRESS FOR NOTICE: Northwester University 633 Clark Street Evanston, Illinois 60208 Attention: Senior Vice President for Business and Finance with a copy to: Northwestern University 633 Clark Street Evanston, Illinois 60208 Attention: General Counsel Exhibit A — Proposed Installation Plan Ciry of Evanston August 16, 2005 Andrew McGonigle Northwestern University 2020 Ridge Avenue Evanston, IL 60201 Dear Mr. McGonigle: • David C. Jennings Director of Public Works 2100 Ridge Avenue Evanston, Illinois 60201 Telephone (847) 866-2956 Fax (847) 448-8116 djennings@cityofevanston.org City staff has reviewed your proposal to install a total of 17 street lights in the Sheridan -Judson - Church area on City right-of-way. 14 of these lights will be pedestrian -scale lighting with a mounting height of about 12 feet and 3 will be full-size Tallmadge fixtures. While there is no • pedestrian scale Tallmadge light available, the lights you have selected are very good approximations of the Tallmadge fixture and will blend in well, in my opinion. All lights are proposed to be connected to the City's street lighting system which will be upgraded in this area to accommodate these additional lights. I understand that the University will complete this work at its expense (including the electrical upgrade) and that the City will pick up the operating and maintenance cost. Since the smaller lights are not found anywhere else in our system, we ask that you provide two spares to replace l(nockdowns. We have also reviewed your photometrics and the numbers look reasonable. While these are going in as 165 watt QL lights, I will recommend that the final agreement allow this wattage to be reduced, should this become necessary in the future. I understand that the final agreement could not be prepared before the design is approved, but we should be able to proceed after approval by Preservation which could happen as early as this evening. In summary, we are in agreement with your proposal and look forward to working with you on this project. Sincerely, David C. Jennings Director of Public Works C: Julia A. Carroll, City Manager • • Exhibit B — Plans, and Specifications. • • NORTHWESTERN UNIVERSITY n Facilities Management —Operations 2020 Ridge Suite 200 Evanston, Illinois 60208 WALKWAY LIGHTING IMPROVEMENTS, T-III G IIST: 1 SHEET E-1 WALKWAY UGMINC PUN - 165W GL UMP - TPE III DISR218UfIDN \�r ' ❑uilw'Rlxc sm¢r ODIM NG STREV UG ❑LGMIxG S1R[[t ❑INc STREET `�a9 � + a lj 0 Z a w J 2 3p J( ❑ a- UGITT STRFfl q EIu6rW0 STPCEr LIGM IBGG SNERIDuI • I NEW OIT a! EVANSiGN UGM PoLF ' 16', 163W GL INDUCTX)N INAP - UNgN ■fl.l /PBB)E-111-Bltl-YI , W/NNBC-3-AE-T1 lIXiURf EKI6iwG 6rREEl ' 4LM I C�Nkk I �REer � q 11 MIND STREET II z o Cj_ J q�iNG STREET gIXISiwG STREET � � lWM qIX G STREET b i e E g� 7 11,111 e D B 8 I q ERRING SrNEET I OE6GRImiGx �AT�CB I WM/Vn AVG/Wu � ICI I6MRIw.N RG.D WURW.T - I LXIRRMIII�aEEALB I uWURAGnIRER 4xD C ' ITM•E Il�xruC�Loa v,rouurm i M.- Ci .rts lRa.w1sERxeRo pCo Nux smEEi AI Cc ' O W ❑ E��ING STREET � O ■ Z CAMPUS WALK _ WAY LIGHTING PLAN b6 CMIR[N ■ ' Tz .nRorto n ■ auwala0' II , GM RGIE j - _ E-2A wa' gfasrwc srRffr t-ettl-n uuR , \Y LIGHTING PLAN- 85W OL. LAMP - TYPE III DISTRIBUTION - 0.2fc MINIMUM PRELIMINARY N �n wvaN Iww wl■IssW■onm6Cnl � ��0 �95-00 • • 1] f Yea; Iie • VINTAGE LIGHTING TE Rt,�,,J MAIN STREET -A r ,J MS805-A A modern replica of a very popular luminaire found on the g i Main streets of many towns across r" America. Our updated version is made of vandal resistant cast 3B' aluminum and acrylic lenses in your choice of texture. The Clear textured j acrylic lens is shown. With refractors, reflectors and HID lamping, you'll MS805-A0/0 Mount have the very best of yesterday and today. The MS805-A scales 16" x 38" (171/2" on diagonal). -M1 High Pressure Sodium 35, 50, 70. 100. 150 or 250w Metal Halide 50, 70, 100, 150, 175 or 250w QL Induction 55, 85 or 165w' Compact Fluorescent 18, 26, 32 or 42w _ - - MSB05-A Pler Mount MAIN STREET -AO MS805-AO Glowing roof panels add 16- an extra dimension to this popular fixture. Shown here in custom White finish with prismatic lenses. The base of the fixture shown here will fit our 38' Brighton (7312) pole or other poles with a 61/2" tenon. It is also available with I! a standard base like the Main Street fixture shown at the right. It scales MS805-AO Well Mount 16" x 38" (171/2" on diagonal). High Pressure Sodium 35, 50, 70, 100, 150 or 250w Metal Halide 50, 70, 100, 150, 175 or 250w QL Induction 55, 85 or 165w' ' - Compact Fluorescent 18, 26, 32 or 42w - M5805-AO Pier Mount i; 1 MAIN STREET -A II Rt J AS605-A This is a modern replica of the popular fixture found across America. It is octagonal shaped with - a spiked finial and available with decorative spikes. The fixture mess- 341 l- ures 151/2" x 341/2" (14" on diago- nal) with a choice of five different - acrylic lenses. This smaller version , of our larger MS805 fixture offers MS605-A'Nali Mon l reflectors, refractors and HID larnp- ing and is Ideal as a wall mount. This (inset) MS605AO is also avail- " 1�4.__ able with glow top. High Pressure Sodium 50, 70. 100 or 150w _J Metal Halide 50, 70. 100. 150 or 175w --- .- • Consul, Faclor/ on Wattage Compact Fluorescent 18. 26. 32 or 42,n anal Oplrc Opl,on5 '-'+ •_ ME;6054 r- 1elu;mi MS605-A on Oxford Pole MS805-AO on Bdghlon Pole ,..: 1.9,, ",,", r._ I! � ill XFORD 6200 DOVER 6100 BASE SIZE 18" W x 27" L-1 Cast Aluminum STANDARD BOLT CIRCLE 14" Diamond - 3/4" Diameter Sol SHAFT OPTIONS T5 - 18' Maximurn T6 - 18' Maximum FP5 - 18' Maximum FP6 - 18' Maximum P5 - 18' Maximum P6 --g8 Nia TFP6 fo-7.V—, E�TFJ`6 - Aa�x�imu m Taller heights available with clam shell base design, consult factory DLT L EN!ER jU.NE , BASE SIZE 15" W x 21" H CastAfuminum STANDARD BOLT CIRCLE 11 'i B " Diamond - 1/2" Diameter Bolt 27" SHAFT OPTIONS T4 - 14'Maximum FP4 - 14'Maximum r i,,: P4 - iA'Maxiniurn 0i. • T The 980 fitter is manufactured from a heavy wall cast aluminum, 319 alloy for high tensile strength. The graceful sculptured look at the top is enhanced by the four relief circular petal designs around the sides. 508 BD7 588 z 'IV WNA r• Fits 7" poles or tenons Fits 3" poles or lenons Our 508 series of flared and fluted fitters, 708, 408 and 588 Art Deco fitters are desigrned to complement all Sternberg poles and to blend into the design of existing poles from other manufacturers. All have integral ballasts and are crafted of heavy cast aluminum. 508 TL 508 11"VV 1�rre'VJ WT 10lr2' ioiB" �ryj @p Twist -Lock, tool less entry Fits 3" poles or tenons, Fits 3" poles or tenons Quick removal ballast Quick removal ballast 508 L 508 BD4 )_ 10 lie' w �� tor: 8" w tt �j r to ra Lighted Fitter Fits 4" poles or tenons Fits 3" poles or tenons ; Quick removal ballast f 508 BD5 508 B7 10 a8" w lode" w 10114" _ 11'14' Fits 5" poles or tenons Quick removal ballast Fits 7" poles or tenons 708 448 9',: w 4.. Fits 3" or 4" poles or tenons Quick removal ballast Fits 4" poles or tenons A pole part number can be broken down into 4 items, the base style (first two numbers), the height (second two numbers), the shaft type (one, two or 3 letters) and the shaft diameter nl.mber). An example part number for an Oxford, 12' pole with a 6"diameter tapered flut.�ri shaft: 6212TFP6. Exceptions to this format: 450, 550 and 650 poles state the 3 digit base first, the shaft type second then the shaft diameter followed by the pole height:, 450FP4-12. No shaft type or diameter notation is required on the square 4SQ, 5SQ and 6SQ poles. Step 1 - Select a Base 45 2100 3200 3800 4500 5400 6100 7100 55 2500 3300 3900 4600 5500, 6200 7700 65111 2600 3400 3900GLB 4700 5600 6300 8100 4SO 2700 3500 4200 4800 5700 6500 8200 5SQ 2800 3600 4400 5200 5800 6600 8300 6SQ 2900 3700 4400AD 5300 5900 6100 8400 Step 2 - Select a Height Heights are generally noted in 2' increments starting at 8% but with extruded shafts odd heights are available and the overall height can be specified down to the height of the base. Cast shafts have set lengths, limiting available heights to those catalogued. The maximum height of the desired assembly is dependent on the Effective Projection Area (EPA) and weight of the fixtures, arms and accessories (see pages 1224125) to be mounted and the area wind speed requirement. Please.inform factory of any desired accessories, especially banners and signage. Recommendations such as using a different shaft or larger scale base can be made to meet your structural or aesthetic requirements. Step 3 - Select a Pole Shaft and Shaft Diameter From available options for each base. Standard shaft options: T4: 4"-3" Smooth Tapered Shaft T5: 5"4" Smooth Tapered Shaft T6: 6"-3" Smooth Tapered Shaft T7: 7"-3" Smooth Tapered Shaft FP4: 4" Straight Fluted Shaft FP5: 5" Straight Fluted Shaft FPS: 6" Straight Fluted Shaft PT 3" Straight Smooth Shaft P4: 4" Straight Smooth Shaft P5: 5" Straight Smooth Shaft P6: 6" Straight Smooth Shaft FPT 7" Straight Fluted Shaft _TEP5; 5"-3.5" Tapered anti Fluted Shaft f TFP6: 6%3.5" Tapered:and Fluted Shafer SO4: 4" Straight Square Shaft S05: 5" Straight Square Shaft SQ6: 6" Straight Square Shaft Installation of Poles Standard poles mount with four "L" type anchor bolts. Refer to base template for bolt size and orientation. Depending on requirements, we may be able to modify some bases to use existing anchor bolts. ONLY INSTALL ANCHOR BOLTS AFTER.RECEIVING THE STERNBERG ANCHOR BOLT TEMPLATE FOR YOUR PROJECT. The alternative to anchor base installation is direct burial (DB) or helix burial (HB). Add DB or HB to the end of your pole part number, i.e.; 6212TFP6-DB. Sternberg does not make footing recommendations as local codes and soil conditions vary. Sternberg's Gmamenlal piles may be installed by the Deed Burial method of installation. A hole is dug wide and deep enough to accom- modate the pole burial section and backfill material. The pole is low- ered into the hole. the below grade wires are fed through the pole and the hole is backfilled and tamped using the appropriate backfill mate- rial for the soil conditions present. The pole's burial section vdif vary with size of pole and soil condi- tions, To specify, simply add OB at the end of the Sternberg pole's catalog number. HELIX BURIAL INSTALLATION Sternberg's Helix foundation system allows the installation of poles with or without the need of pouring a concrete foundation or even boring a hole. A steel helix foundation, properly sized for the particular light - pole, is screwed into the solid ground using a rotating boom dig- ger -derrick truck. The helix founda- tion is screwed into the ground until • its top plate is at the desired height. The last step is to pull the wires through the foundation and bolt the streetlight pole base to its top plate. To specify, add HB at the end of the Sternberg pole's catalog number. LB - LIGHTED BASE POLE ;fib POST CENTER 9 TFCC- Tall CAPS Finial Center (If Required) Cap SSCC-Side BCC- Ball Spiked Center Center Cap Cap 1.,�; FCC- Finial !�. SCG- Spiked =3 Center capes. Center Cap Building A Part Number* _ Straight Poles Candy Carte Poles I MODEL i HEIGHT 1 SHAFT POST CAP OPTIONS FINISH MODEL/ HEIGHT I SHAFT HEIGHT OPTIONS FINISH it t4, CENTER ABOVE GRADE I AG < 62 1 TI:PrJ H�t62 llll Wr;; 14AG 1 i 1 [_�3h- See our Product Spec Binder or our website for complete technical specifications. • Exhibit C — Insurance Reauirements for Citv of Evanston It is hereby agreed and understood that the insurance required by the City of Evanston is nrimary coverage and that any insurance or self insurance maintained by the City of Evanston, its officers, council members, agents, employees or authorized volunteers will not contribute to a loss. All insurance shall be in full force prior to commencing work and remain in force prior to commencing work and remain in force until the entire job is completed or the length of time that is specified in the contract. I. General Liability Coverage A. Conmlercial General Liability (a) $1,000,000 general aggregate (b) $1,000,000 products —completed operations aggregate • (c) $500,000 personal injury and advertising injury (d) $500,000 each occurrence limit B. Claims made fond of coverage is not acceptable C. Insurance must include: (a) Premises and Operations Liability (b) Blanket Contractual Liability (c) Person Injury (d) Explosion, collapse and underground coverage (e) Products/Completed Operations (f) The general aggregate must auuly seuarately to this Droi ect/location II. Business Automobile Coverage A. Limits - $250,000 .each person/$500,000 each accident for Bodily Injury and $100,000 for Property Damage OR $500,000 Combined Single Limit for Bodily hijury and Property Damage each accident • B. Must cover liability for "Airy Auto" — including Owned, Non -Owned and Hued Automobile Liability III. Worker's Compensation and Employers Liability — If required by Illinois State Statute or any Workers Compensation Statutes of a different state. A. Must carry for Statutory Workers Compensation and Employers Liability limit of: $100,000 Each Accident $500,000 Disease Policy Limit $100,000 Disease — Each Employee IV. Builder's Risk/Installation Floater A. City of Evanston will not assume responsibility for loss, including loss of use, for damage to property, materials, tools, equipment, and items of similar nature which are being either used in the work being performed by the contractor or are to be installed or erected by the contractor unless coverage is specifically to be purchased by the City of Evanston and specified in the contract documents. If coverage is desired for this exposure the contractor may, atlas own cost, procure insurance to cover same. V. Additional Provisions Additional Insured — On the General Liability Coverage & Business Automobile Coverage: City of Evanston, and its officers, council members, agents, employees, and authorized volunteers shall be Additional Insureds. 0 Endorsement — The Additional Insured Policy endorsement must accompany the Certificate of hsurance. Certificates of Insurance - A copy of the Certificate of Insurance must be on file with the Law Department. Notice — The City of Evanston requires 30-day written notice of cancellation, non -renewal or material change in the insurance coverage. The insurance coverage required must be provided by an insurance carrier with the "Best" rating of "A-VII" or better. All carriers shall be admitted carriers in the State of Illinois.