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Home My WebLink AboutRESOLUTIONS-2004-051-R-04• 9/17/2004 51-R-04 A RESOLUTION Authorizing the Interim City Manager -to Sign a Supplemental Agreement with TranSystems Corporation for the Reconstruction of McCormick Boulevard WHEREAS, the City of Evanston, the Illinois Department _"of Transportation (IDOT), and TranSystems Corporation entered into an Agreement dated April 7, 2004 to provide Consulting Engineering Professional -Services for the Reconstruction.& McCormick -Boulevard; and WHEREAS, the. City and (DOT have determined it is necessary "for TranSystems Corporation to provide additional. consulting engineering services - for said project; and WHEREAS, the City has determined this 'Suppleme.ntal Agreement is in the best interest of the City; NOW, THEREFORE, BE IT RESOLVED.BY THE.CITY COUNCIL OF THE "CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the Interim City Manager is hereby authorized to sign and the City. Clerk'. hereby authorized to attest to the Supplemental Agreement with TranSystems Corporation for additional McCormick Boulevard Engineering Services, attached as -Exhibit 1. 51-R-04 SECTION 2: That the Interim City Manager is hereby authorized • and directed , to negotiate any additional conditions of the Supplemental Agreement -as may be determined to be in the best interests. of the City. SECTION 3: That this_ Resolution shall be in full force and effect from and after its passage .and approval in the manner provided by law. 6U41U-. , L rraine H. Morton, Mayor Attest: Mary P. rr ity Clerk Adopted: � 7-1 , 2004 - -2- } ExHiQir 1� Ca?P2AT/ON 44 ._- September 14; 2004 Mr. David C. Jennings Director of Public Works City of Evanston 2100 Ridge Avenue Evanston, IL 60201 Attention: Mr. Sat Nagar-, P.E. Interim City Engineer Reference: Supplement No. 1 .to the Phase II Engineering -Agreement City of Evanston FAU 2832 / McCormick Boulevard Section No.: 00-00218-00=FP _Project No.: M-8003(221) Job No:: D-91-281-02 - Type of Funding: STU. Dear Mr. Nagar: • We are pleased to resubmit for your processing six 6 copies of the. Agreement for Supplement No.1 for the referenced project. Please note. that. this revised submittal deducts- 40 -hours for FHWA coordination, since the Bureau of Programming presented the McCormick/ Green Bay Intersection . design exceptions at the August 11, -2004 FHWA coordination rneeting. The Supplement, originally _ submitted to. you on June 17, 2004, was reviewed. by IDOT on July r1.2, 2004 with only minor comments. A draft disposition has been included for :.your review. The following . exhibits are included: Exhibit'A - Scope of Engineering Services — Supplement No. 1 Exhibit B - Cost Estimate of Consultant Services — Supplement No. 1 . • Exhibit. C - Hourly Rate Range • Exhibit D - Subconsultant Information: Great Lakes Soils and Environmental Consultants, Inc. Santacruz Associates, Ltd. • . .Dispositions to IDOT District L— BLR&S comments dated July 12, 2004 If you concur with the. proposal outlined .in this Letter of Agreement, please execute the enclosed . copies and -return five (5) executed copies to us. We will forward four (4) copies to IDOT for further - processing. Please let us know if you have any questions or need any further infonnation. . 1051 Perimeter Drive, Suite 1025 • Schaumburg, Illinois 60173-5058 • Phone: (847) 605-9600 • Fax: (847) 605-9610 Supplement No. 1 to the Phase II Engineering Agreement City of Evanston FAU 2832 / McCormick Boulevard Section No.: 00-00218-00-FP Project No.: M-8003(221) Job No.: D-91-281-02 Type of Funding: STU Page 2 of 2 ACCEPTANCE The City of Evanston hereby accepts the proposal outlined above and -does hereby engage TranSystems to perform the Services described above, on the terms and .conditions set forth in the forgoing Letter Agreement. This Amendment supplements the Phase II Engineering -Agreement and any work items not changed by this Amendment will remain -as specified in the original contract. TranSvstems Comoration By: Printed Name.: Title: UE(,� /%dP!I- Date: Citv of EvanstonL n ._ By: Pri to ame: i (� Title: TeR i r� �/ IY 0 / Ia Date:. CCx2P�0i/?AT/O/V /�,I September 14, 2004.- Mr. David C. Jennings. Director of Public Works City of Evanston -2100 Ridge Avenue Evanston, IL 60201 Attention: Mr. Sat Nagar; P.E. Interim City Engineer Reference: Supplement No. 1 to the Phase II Engineering Agreement City of Evanston . FAU 2832 / McCormick Boulevard Section No.: 00-00218-00-FP Project No.: M-8003(221) Job No.: D-91-281-02 Type of Funding: ST-U - Dear Mr. Nagar: We respectfully request. City approval of Supplement No. 1 Ito address additional professional . .. engineering services related to design and coordination for the subject project.: ,This Supplement,' - originally submitted to you on -.June- 17, 2004, was reviewed by the Illinois Department of Transportation (IDOT) on July 12, 2004 with only minor comments. The attached documentation. includes an itemized lisCof work tasks that were not included in the original agreement. In general, this supplement is summarized by changes in scope that include additional - coordination. meetings with the Metropolitan Water. Reclamation District of Greater - Chicago (MWRDGC), supplemental geotechnical investigation services required to investigate soil conditions at the three sewer outfalls, supplemental roadway lighting design and submittals required by the- Bureau of Electrical Operations (BEO). to support lighting plans for the intersections of McCormick Boulevard with Bridge'Street and Green Bay Road, development of an Intersection Design Study (IDS) for the intersection of McCormick Boulevard and Green Bay Road . to maintain the existing dual left turn configuration, supplemental storm sewer design as required -by the IDOT - Hydraulics unit, development of a detail sheet for the Ecology Center entrance, preparation- of Plats" of Highways and. Legal Descriptions for three (3) additional parcels including coordination with IDOT, and supplemental land acquisition negotiation services to acquire right-of-way from MWRDGC -at Bridge Street and Prairie Avenue. •This. additional work is a vital part of the current success of the project. Because of these efforts the project. is on schedule for the November 5, 2004 construction letting pending acquisition of right-of- way. The project was able to get approval from the IDOT Hydraulics section and IDOT Bureau of Programming to support our proposed Phase I Addendum. We also were able to convince IDOT 1051 Perimeter Drive, Suite 1025 • Schaumburg, Illinois 60173-5058 • Phone: (847) 605-9600 • Fax: (847) 605-9610 Bureau of Traffic to allow the existing dual left turn lane configuration to remain at the intersection of McCormick Boulevard and Green Bay Road due to the high. volume of traffic which turns left onto Green Bay Road. We achieved concurrence from IDOT BEO to maintain the majority of the existing lighting system, updating only portions of the system which were affected by roadway widening. We also were able to incorporate the Ecology Center entrance work into the McCormick Boulevard Contract Plans. Our request for Supplement No. 1 includes the following: • Project Coordination $4,851 • Supplemental Soil Investigation - $7,600 • Pre -Final Contract Plans and Documents $21.,278 • Final Contract Plans and Documents $ l 3,277 • Right -of -Way Acquisition Services $18,927 The total amount requested for Supplement No. 1 is $65,933. We -appreciate your consideration of this supplement. Please let us know if you have any questions or require additional information. Very truly yours, TranSystems Corporation Paul Schneider, P.E. Project Manager Enclosure - - • EXHIBIT A. - SCOPE OF ENGINEERING SERVICES Supplement No.l FAU 2832 / McCormick Boulevard Section No.: 00-00218-00-FP Project No. M-8003(221) Job No.: D-91-281-02 City of Evanston Supplement No.1 --Phase II EnemeermeF --The hours listed are an -estimate Proiect Coordination -. $4,851 Original Scope of Services did. not account for any.project coordination with the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC). There was a kick-off meeting and a right-of-way meeting with MWRDGC to 'cooidinate right-of- way/permanent easements. Also, meeting agendas; minutes and any meeting exhibits for these two meetings are included in these. -hours - -Total for this item: 42 hours Supplemental Soil Investigation - $7,600 • Supplemental Geotechnical Investigation Services required to investigate soil conditions at the three sewer outfalls through Ladd- Arboretum as. determined at the May 19, 2004 MWRDGC coordination meeting (by Great Lakes Soil and Environmental Consultants). - Total for this item: by others. Pre -Final Contract Plans and Documents - $21,278 Supplemental roadway lighting design including, photometric and voltage drop calculations, and- lighting report to develop Lighting Plans for the relocation of existing street lights at the McCormick Blvd. intersections with Bridge Street and Green Bay road as determined at the May 3, 2004 IDOT coordination meeting (100 hours). • Exhibit A -Page 1 Development of an Intersection Design Study for the intersection of McCormick Blvd. and Green Bay Road in order to maintain the existing dual left turn configuration from McCormick Blvd. to Green bay Road as requested at the June'7,. 2004 Evanston Coordination meeting (100 hours). Total for this item: 200 hours EXHIBIT A - SCOPE OF ENGINEERING SERVICES Supplement No.l Final Contract Plans and Documents - $13,277 Supplemental stone sewer design including, development of revised drainage areas and the development of a 107year Hydraulic Grade Line (HGL), as required by the Hydraulics unit (80 hours). Develop a detail sheet for the Ecology Center entrance as requested at the June 7, 2004 Evanston Coordination meeting (40 hours). Total for this item: 120 hours RiLyht-of-Wav Acquisition Services - $18,927_ Preparation of Plats of Highways and Legal Descriptions for three (3) additional parcels, including coordination with IDOT for -review and approval of the parcels. . The City of Evanston will be responsible for all miscellaneous fees associated with right-of-way services, including recording fees and title reports.. (City to issue all checks) (100 hours). Supplemental Land Acquisition Negotiation Services to.provide Appraisals, Review Appraisals, and Negotiation Services .tq acquire right -of --way . from MWRDGC at • Bridge Street and Prairie Avenue as determined .at the May 4, 2004 IDOT coordination meeting and June 1, 2004 MWRDGC coordination meeting (by Santa Cruz & Associates) (by others). Total for this item: 100 hours • STEA01S • EXHIBIT A.- SCOPE OF ENGINEERING SERVICES Supplement No. 1 Parcel 5: . Located in the west corner of McCormick Boulevard and Grant Street. Owned by MWRDGC as right-of-way for the North Shore Channel. Currently under Lease to the City of Evanston under Lease/Permit NL-063 (12/01/66 to 05/21/32), site of McCormick Park, operated by the City of Evanston. ROW includes 5,583.1 SF of fee simple ROW acquisition from MWRDGC to realign the intersection of Prairie Avenue to McCormick Boulevard. Parcel 6: Located in the north corner of McCormick Boulevard and Bridge Street. 'Owned by MWRDGC as right-of-way for the North -Shore Channel. Currently under Lease to the City of..Evansion under Lease/Permit NL-063 (12/01/66 to 05/21/32),.site of Community Gardens, operated by the City of Evanston. ROW includes 320.5 SF of fee simple.ROW acquisition from-.MWRDGC-required: to improve the turning radius of the intersection of Bridge Street and McCormick Boulevard, as well as for the permanent placement of traffic signal equipment. Parcel 7: Located in the west corner, of McCormick Boulevard and Bridge Street.: Owned by MWRDGC as -right-of-way for the North Shore Channel. Currently under Lease to the. City of Evanston under Lease/Permit NL-063 (12/01/66. to 05/21/32), site of Community Gardens, operated by the City of Evanston. _ ROW includes 171,2 SF of fee simple ROW acquisition from-MWRDGC required to improve. the turning radius, of the intersection of Bridge Street and McCormick Boulevard,as well as for the permanent placement of traffic signal equipment. Exhibit A % Page 3