HomeMy WebLinkAboutRESOLUTIONS-2004-045-R-048/23/2004
• 45-R-04
A RESOLUTION
Authorizing the Interim City Manager to Sign a
Supplemental Agreement with Ciorba Group, Inc. for
Asbury Avenue Bridge Engineering Services
WHEREAS, the City of Evanston and Ciorba Group, Inc. entered
into an Agreement dated August 8, 2002 to provide Consulting Engineering
Professional Services for the improvement of the existing Asbury Avenue Bridge
over the CTA Yellow Line; and
WHEREAS, the City has determined it is necessary for Ciorba to
provide additional preliminary engineering services for said project; and
• WHEREAS, the City has determined this Supplemental Agreement
is in the best interest of the City;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the Interim City Manager is hereby authorized to
sign and the City Clerk hereby authorized to attest to the Supplemental
Agreement with Ciorba Group, Inc. for additional Asbury Avenue Bridge
Engineering Services, attached as Exhibit 1.
45-R-04
SECTION 2: That the Interim City Manager is hereby authorized
• and directed to negotiate any additional conditions of the Supplemental
Agreement as may be determined to be in the best interests of the City.
SECTION 3: That this Resolution shall be in full force and effect
from and after its passage and approval in the manner provided by law.
4o'rraine H. Morton, Mayor
Attest:
Mary M rr C ty Clerk
Adopted:Lh�Z&BV _U7 , 2004
11
•
-2-
SUPPLEMENT AGREEMENT FOR ENGINEERING SERVICES
CITY OF EVANSTON
• ASBURY AVENUE OVER CTA YELLOW LINE
DESIGN ENGINEERING SERVICES
ROUTE: FAU 3732
SECTION No.: 00-00215-00-BR
PROJECT No.: BHM-7003(801)
Jos No.: D-91-416-99
COOK COUNTY
This is a SUPPLEMENTAL AGREEMENT between the CITY of Evanston, (hereinafter referred to as the
"CITY") and CIORBA GROUP, INC located at 5507 North Cumberland Avenue in Chicago, Illinois, a firm
of Consultants (hereinafter referred to as the "ENGINEER"). The CITY and the ENGINEER previously
entered into an AGREEMENT (hereinafter referred to as the PRIME AGREEMENT), dated August 8,
2002, in which the ENGINEER agreed to provide certain professional engineering services for the
improvement of the existing Asbury Avenue Bridge over the CTA Yellow Line (hereinafter referred to as
the PROJECT).
Construction of the PROJECT will be funded through the Federal Bridge Rehabilitation Program
• administered by the Illinois Department of Transportation (hereinafter referred to as the "DEPARTMENT').
The CITY now proposes that the ENGINEER provides additional preliminary engineering services in
connection with the PROJECT.
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The CITY has determined that this change is in the best interest of the CITY and is authorized by law.
NOW THEREFORE, the CITY and the ENGINEER, in consideration of the mutual covenants hereinafter
set forth, agree to as follows:
SECTION ONE — GENERAL PROVISIONS
All work completed under this SUPPLEMENTAL AGREEMENT and any remaining work under the PRIME
AGREEMENT shall be bound by the provisions of the PRIME AGREEMENT except as amended,
hereinafter.
No changes are made.
SECTION TWO — SCOPE OF WORK
The ENGINEER agrees to perform the following additional work: Additional coordination with the CTA
regarding intergovernmental agreement and plats; and additional survey required by the CTA.
N:1Contracts13212%supp#21.Supplement Engineering Services Agreement.doc
SECTION THREE — PROJECT SCHEDULE
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•
•
The completion date for all engineering services as shown in the PRIME AGREEMENT (Section 5 of the
BASIC AGREEMENTS OF THE ENGINEER) is revised to be let in Fall 2004.
SECTION FOUR — COMPENSATION
The_upper limit of compensation shown in the PRIME AGREEMENT (Section 2 of BASIC AGREEMENTS
OF THE CITY is increased as outlined in the attached EXHIBIT A — COST ESTIMATE OF CONSULTANT
SERVICES, ESTIMATED STAFF HOURS, IN-HOUSE DIRECT COSTS and SERVICES BY OTHERS by
$34,643 to a total of $138,487.
IN WITNESS WHEREOF, the parties have caused this SUPPLEMENTAL AGREEMENT to be executed
on the date shown below.
Executed by the:
CITY OF EVANSTON of the State of Illinois, acting by and through its City
Council.
By: C6,� PAJ��
City wif%p E!C
Name: ./ ,� i� l �774
a
Date: C7 L;)_q
'
CIORBA G UPO INC.
By:
r ide
Name:
Gerald W. Heiimsoth, PE
Date:
-140 /of
N:XContractsl3212%supp#21,Supplement Engineering Services Agreemenl.doc
2
ATTEST: � (,,{�.
l /. 1 it Clerk
Name:
" ' 6
ATTEST: I pC,m y (1 4-- QJ -
Vice President
Name: Joanna S. Littrell, PE, PTOE
KAV Ciorba Group, Inc.
Consulting Engineers 75 YEARS OF SERVICE
• August 23, 2004
Mr. Sat Nagar, PE
Senior Engineer
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
Subject: Asbury Avenue over CTA Yellow Line
Dear Mr. Nagar:
We respectfully request City approval of 'Change Order #1 to address additional
professional engineering services related to design and coordination for the subject project.
The attached documentation includes an itemized list of work tasks that were not included
in the original agreement.
• In general, this change order is summarized by changes in scope that included additional
coordination meetings with City staff, additional coordination with SBS and ComEd for
construction staging and additional coordination with the CTA. In particular the
coordination with the CTA included attending CTA Safety School, CTA field Meeting
including additional survey obtained on CTA right-of-way. In addition, plats and legals
were prepared as part of the Intergovernmental Agreement required for this project between
the City and the CTA„
Our request for this change order includes the following:
* Additional Meetings with City staff
$ 6,452
* Quality Assurance/Quality Control
$ $24
* CTA Field Survey/Safety School
$ 8,218
* Modifications to Roadway Plans
$ 2,534
* Modification to Structural Plans/Asbestos
$ 3,256
* CTA Plats & Legals
$11,624
The total amount requested for this change order is $34,643.
0 5507 N Cumberland Avenue °6h cago, I mops T656-1471 Tel 773.775.4009 Fax 773.775.4014 Email chlcago@ciorba.com
• We appreciate your consideration of this change order. If you have any questions or require
additional information, please call 773.775.4009.
Ll
Sincerely,
CIORBA GROUP, ILN'C.
t .
Joanna S. Littrell, PE, PTOE
Vice President
N:\omunwu:�:w,pr2bt27-a(cwmn-�.jjtax
Ciorba Group, Inc. MEM
0 0 0
ROUTE: FAU 3732 (Asbury Ave.yCTA Yellow Line
PROJECT: BHM-7003(801)
SECTION: 00-00215-00-BR
COUNTY: COOK
JOB NO.: D-91-416-99
SN 016 - 6959
Task
(A) — — (B)
1 Administration/Management
2 QA/QC
3 Survey/Field Verification
4 Lighting Plans
5 Roadway Plans
6 TS&L Plans & PBD/HR (BLR 5901)
7 Structure Plans & Design
8 CTA Plats & Legals
Direct Costs
TOTAL
Services by Others:
COST ESTIMATE OF CONSULTANT'S SERVICES
CONSULTANT: CIORBA GROUP, INC.
SUPPLEMENT NO. 1
DATE:
OVERHEAD RATE
COMPLEXITY FACTOR:
Estimated Cost in Dollars
Number
Overhead
In -House
Services by Others
Of
Payroll
& Fringe
Direct
Subtotal
Profit
Sub-
Direct
Manhours
Benefits
Costs
Consultant
Costs
(C)
(D)
(E)
(F)
(G)
(H)
(1)
(J)
48
2,631
3,004
5,635
817
$
6
336
384
720
104
$
70
1,924
2,197
4.120
597
3,5001
$
30
1,033
1,180
2,213
321
$
28
919
1,050
1,969
285
1,0002
$
16
801
915
1,717
249
7,2623
2.5004 $
1,418
206
$
198
7,644
8,729
1,418
16,374
2,579
11,762
2,500 $
1 - CTA Flagger - $3,500
2 - O'Brien & Associates (Asbestos) - $1,000
3 - Amerian Surveying (Plats) $7,262
4 - Railroad Liability $2,500
20-Jul-04
114.19%
% of
TOTAL
Project
Total
(K)
(L).
6,452
18.63%
824
2.38%
8,218
23.72%
2,534
7.31 %
3,256
9.40%
11,735
33.87%
1,624
4.69%
34,643
100.00%
revisedCECSeupp2-7-20-04iftCECS-CPFF
STAFF HOUR SUMMARY FORM
ASBURY AVENUE OVER CTA YELLOW LINE
• SUPPLEMENT NO. 1
ITEM 1 - ADMINISTRATION/MANAGEMENT
Attendance at Bi-weekly progress meetings
2 people x 3 hours x 8 meetings
ITEM 2 - QA/QC
Qa/Qc Roadway - 6 hours
ITEM 3 - PICK UP SURVEY/FIELD VERIFICATION
Attendence at CTA Safety School
3 people x 8 hours = 24 hours
CTA Field Visit
3 people x 4 hours = 12 hours
is 1 day supplement survey (on CTA row)
3 people x 10 hours = 30 hours
Download survey (4 hours)
ITEM 4 - LIGHTING PLANS
ITEM 5 - ROADWAY PLANS
ComEd and SBC Utility Coordination 14
Quantity calcaluations & updating 8
Specifications & Estimates updating 8
ITEM 6 - TSBL PLANS & PBD/HR
0
TOTAL
MANHOURS
48
6
70
0
30
0
ITEM 7 - STRUCTURE PLANS & DESIGN 28
Review TemporaryUtility Support Detail, 12
Revise Quantities 8
Revise Special Provisions 8
ITEM 8 - CTA PLATS AND LEGALS 16
Site Coordination Meeting w/CTA (3 people) 12
Sub Consultant Coordination (American Surveying) 4
TOTAL CIORBA HOURS 198
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