HomeMy WebLinkAboutRESOLUTIONS-2002-045-R-02•
05/31 /2002
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A RESOLUTION
Authorizing the City Manager to
Sign an Intergovernmental Agreement
With the Township of Evanston
For Emergency Assistance Services
WHEREAS, the City Council of the City of Evanston has determined it is in the
best interest of the City to transfer Emergency Assistance Services to the Township of
Evanston; and
WHEREAS, the City and Township are desirous of entering into an
• Intergovernmental Agreement for the Township to provide such services; and
WHEREAS, the City Council of the City of Evanston has determined it is in the
best interests of the City of Evanston to enter said Agreement,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the City Manager is hereby authorized to sign and the City
Clerk hereby authorized to attest to the Intergovernmental Agreement with the
Township of Evanston for Emergency Assistance Services, attached as Exhibit A.
SECTION 2: That the City Manager is hereby authorized and directed to
negotiate any additional conditions of the Intergovernmental Agreement as may be
determined to be in the best interests of the City.
CJ
45-R-02
SECTION 3: That this Resolution shall be in full force and effect from and after •
its passage and approval in the manner provided by law.
Lorraine H. Morton, Mayor
ATTEST:
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City of Evanston / Township of Evanston
• Emergency Assistance Services
Intergovernmental Agreement
This contract is comprised of the following:
Section I. The scope of program services/agreement
II. General requirement
III. Reimbursement process and requirements
IV. Specific program requirements
I. The scope of program services and agreement
The Township of Evanston ("The Township") and The City of Evanston ("The City")
desire to enter into an intergovernmental agreement. As the contractor, The Township,
shall provide emergency assistance services for residents of Evanston in the manner
defined herein:
The purpose of the Emergency Assistance Services (EAS) program is to provide relief to
Evanston residents in times of hardship. EAS is a comprehensive program that provides:
needs assessment, financial and other resource assistance, referral services and case
• management.
The EAS program provides short-term assistance to residents with an
immediate/imminent financial crisis relating to basic food and other household needs. In
addition, case managers provide referrals for clients needing other services in the
community, helping them to stabilize their economic situations and meet their long term
needs. EAS will also be part of a comprehensive effort to stabilize families and
individuals and support the recipient's efforts to obtain self sufficiency.
A. Length of Agreement
April 1, 2002 - February 28, 2003
B. Amount of Appropriation Funds to the Contractor
The City agrees to reimburse the Township up to $140,000 for services rendered during
the budget year 2002-2003. Monies received will be based on monthly invoice totals
paid as monthly reimbursements from the City. For the initial $50,000 of program
expenditures, in lieu of payment to the Township the City can substitute the
reduction of the debt that the Township still has outstanding with the City. The
City Finance Director shall reconcile these amounts.
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C. The City will reimburse The Township for the following:
Maximum Benefits
Housing - Up to $500 per household once every 12 months
Utility - Up to $125 per household once every 12 months
Food - Must meet Federal Poverty Guidelines. See attachment "A".
1. Applicant meeting 125% of federal poverty guidelines and/or
2. EAS Case Management determination of need but not to exceed
computation chart. See attachment "A".
D. Requests for reimbursement, for service payments, will be submitted monthly by the
Township. The reimbursement schedule is provided in attachment "B".
II. The general program requirements
A. Services to be provided by The Township. All recipients of these services must be City
of Evanston residents. Funds for the EAS program will be used to provide services for
the following programs: (1) Housing -Rental Assistance; (2) Utility Services and (3)
Emergency Food Voucher.
The Township staff will conduct a need(s) assessment of the applicants'. The EAS
program staff will determine the amount of services and the outcome. The program
criteria areas follows but not limited to:
Loss of income
Income interruption
Medical Interruption
Pending Employment
Besides the need assessment/determination, the staff will make appropriate referrals to
support agencies such as: Social Security, the Illinois Department of Human Services,
Food Pantries, Homeless Shelters, etc. These support services should increase the
recipient's knowledge regarding other social services and benefiting programs. The EAS
staff will make referrals to other agencies for services in order to address the recipient's
concern in areas of education, employment, child care and other needs.
B. The Township must insure those services provided by the Township; General Assistance
program and .Emergency Assistance Services are not duplicated internally and with other
social service providers.
C. The Township agrees to comply with all provisions of the American's With Disabilities
Act of 1990 (ADA).
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D. The Township will assist in providing written and verbal translation during the •
application for services as well as case management for all residents of Evanston with
limited English language proficiency.
III. Reimbursement process and requirements
A. Monthly Payments. Reimbursements are made to the Township monthly for the cost of
• each invoice amount. The invoices will be submitted according to the schedule/dates
shown in attachment "B". Payments to the Township will be issued every 30 days.
B. Monthly Reporting. The Township will submit reports no later than the fifth day of each
month and include the following:
• See attachment "C"
• Submit information from attachment "C" on a disc in Excel. Use attachment "C"
format.
1. Total itemized expenditures for: housing, utilities and food.
2. Total number of recipients servicedibenefited.
3. Names, dates, voucher numbers, etc.
C. Record Keeping. The Township will maintain records in accordance with the following
guidelines.
1. The Township EAS staff will maintain confidentiality of all recipient records and
will only share information with other service providers in seeking additional
service for the recipient.
2. Recipients must sign authorization for the release of information and that
document must stay on file.
• 3. The Township of Evanston & The City of Evanston, Department of Health &
Human Services agrees to be available and mutually supportive of each other in
the implementation of the terms of this contract.
4. The Township agrees to cooperate in any monitoring program implemented or
developed by the City as it relates to the EAS program.
5. The City will provide to the Township a computer data listing of all past history
emergency assistance services. Evanston will provide a disc with such
information to the Township for a means of transferring data information.
6. The Township will provide the City on a monthly basis with a computer disc in
excel. Using the data information listed in attachment "C".
7. The Township will maintain computerized demographic data on all EAS program
recipients. The information will include name, social security number, current
address, ward, date of birth, gender, ethnicity, date of last service received,
services needed and number of members in household.
IV. The specific program requirements
Funds not used by the Township in FY 2002-2003 will not carry over.
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IN WITINESS, WHEREOF the parties have executed this agreement
City of Evanston: Contractor:
Roger Crum. Date Township Supervisor Date
City Manager
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Attachment A
EMERGENCY ASSISTANCE SERVICES
COMPUTATION CHART BREAKDOWN
FOOD ASSISTANCE
MONTH
TWO WEEK
ONE WEEK
DAY
1 =
$135.00
$67.50
$33.75
$6.75
2 =
$248.00
$124.00
$62.00
$12.40
3 =
$356.00
$178.00
$89.00
$17.80
4 =
$452.00
$226.00
$113.00
$22.60
5 =
$537.00
$269.00
$134.00
$26.80
6 =
$644.00
$322.00
$161.00
$32.20
7 =
$712.00
$356.00
$178.00
$35.60
8 =
$814.00
$407.00
$204.00
$41.00
9 =
$916.00
$458.00
$229.00
$46.00
10 =
$1,018.00
$509.00
$255.00
$51.00
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Attachment B
Request for Reimbursment Intergovermental Agreement Reference Due Dates and Designation
Monthly invoices Section III. - A, B, C April 5, 2002 A Dean
submitted to the City the fifth day May 6, 2002
of each month, June 5, 2002
Monthly Reports Section III - B, C
July 5, 2002
August 5, 2002
September 5, 2002
October 7, 2002
November 7, 2002
December 5, 2002
January 6, 2002
February 5, 2002
March 5, 2002
April 5, 2002 A Dean
May 6, 2002
June 5, 2002
July 5, 2002
August 5, 2002
September 5, 2002
October 7, 2002
November 5, 2002
December 5, 2002
January 6, 2003
February 5, 2003
March 5, 2003
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OUTCOME REPORT
Attachment C
Date Name Soc Sec # Wards # Type of Service Check#
$Amount Receiving
Issued Spent Voucher # GA
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