HomeMy WebLinkAbout056-R-20 Authorizing the Interim City Manager to Sign a Construction Engineering Services Agreement for Federal Participation with the IDOT and Stanley Consultants Inc. for Central St. Bridge Replacement Project6/17/2020
56-R-20
A RESOLUTION
Authorizing the Interim City Manager to Sign a Construction
Engineering Services Agreement for Federal Participation with the
Illinois Department of Transportation and Stanley Consultants, Inc.
for the Central Street Bridge Replacement Project
WHEREAS, the City of Evanston seeks utilize federal Surface
Transportation Program (STP-Br) grant funds to replace Central Street Bridge, said
improvement to be identified as IDOT State Section Number: 16-00278-00-BR, State Job
Number: C-91-301-16, and Project Number: TNM6(847) hereinafter referred to as the
"Project'; and
WHEREAS, the State of Illinois and the City of Evanston wish to avail
themselves of federal money committed to fund the Project and the City Council of the
City of Evanston hereby determines it is in the best interests of the City to enter into the
Construction Engineering Agreement with IDOT & Stanley Consultants, Inc.; and
WHEREAS, the State of Illinois and the City of Evanston are desirous of
said Project because it will have immediate benefit to the residents of the area and
permanent in nature,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The Interim City Manager is hereby authorized to sign and the
City Clerk is hereby authorized to attest to the Professional Services Agreement to fund
the Project, attached hereto as Exhibit A and incorporated herein by reference.
56-R-20
SECTION 2: The Interim City Manager is hereby authorized and
directed to negotiate any additional conditions of the Construction Engineering
Services Agreement as she may determine to be in the best interests of the City.
SECTION 3: That this Resolution 56-R-20 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
Attest:
C�
Devon Reid, City Clerk
Adopted: July 13th , 2020
Stephen H. Hagerty, Mayor
Approved as to form:
Kelley A. Gandurski, Corporation
Counsel
-2-
56-R-20
EXHIBIT A
Construction Engineering Services Agreement For Federal Participation
-3-
Local Public Agency
Consultant
City of Evanston
L
III'mois Department
Stanley Consultants
p
of Transportation
C
County
C
p
Address
Cook
A
N
8501 W. Hiaains Road, Suite 730
Section
L
S
City
16-00278-00-BR
Chicaao
Project No.
A
A
Construction Engineering
L
State
Services Agreement
T
Illinois
Job No.
C-91-301-16
E
For
A
Zip Code
60631
Contact Name/Phone/E-mail Address
N
Federal Participation
N
Contact Name/Phone/E-mail Address
Sat Nagar/ 847-866-2967
C
T
Jared Hamilton/ 773-693-9624
snagar@cityofevanston.org
Y
hamiltonjared@stanleygroup.com
THIS AGREEMENT is made and entered into this day of I between the above
Local Public Agency (LPA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with the
PROJECT described herein. Federal -aid funds allotted to the LPA by the state of Illinois under the general supervision of the Illinois
Department of Transportation (STATE) will be used entirely or in part to finance engineering services as described under AGREEMENT
PROVISIONS.
WHEREVER IN THIS AGREEMENT or attached exhibits the following terms are used, they shall be interpreted to mean:
Regional Engineer Deputy Director Division of Highways, Regional Engineer, Department of Transportation
Resident Construction Supervisor Authorized representative of the LPA in immediate charge of the engineering details of the PROJECT
In Responsible Charge A full time LPA employee authorized to administer inherently governmental PROJECT activities
Contractor Company or Companies to which the construction contract was awarded
Project Description
Name Central Street Route FAIT 1301 Length 0.11 Structure No. 016-6951
Termini At North Shore Channel
Description: Provide all necessary Phase III Construction Management services for the replacement of the existing structure.
Agreement Provisions
I. THE ENGINEER AGREES,
To perform or be responsible for the performance of the engineering services for the LPA, in connection with the PROJECT
hereinbefore described and checked below:
❑ a. Proportion concrete according to applicable STATE Bureau of Materials and Physical Research (BMPR) Quality
Control/Quality Assurance (QC/QA) training documents or contract requirements and obtain samples and perform
testing as noted below.
❑ b. Proportion hot mix asphalt according to applicable STATE BMPR QC/QA training documents and obtain samples
and perform testing as noted below.
® c. For soils, to obtain samples and perform testing as noted below.
❑ d. For aggregates, to obtain samples and perform testing as noted below.
NOTE: For 1 a. through 1 d. the ENGINEER is to obtain samples for testing according to the STATE BMPR "Project
Procedures Guide", or as indicated in the specifications, or as attached herein by the LPA; test according to the
STATE BMPR "Manual of Test Procedures for Materials", submit STATE BMPR inspection reports; and verify
compliance with contract specifications.
Page 1 of 9 BLR 05611 (Rev. 11/09/17)
Printed on 3/12/2020 5:45:50 PM
® e. Inspection of all materials when inspection is not provided at the sources by the STATE BMPR, and submit
inspection reports to the LPA and the STATE in accordance with the STATE BMPR "Project Procedures Guide" and
the policies of the STATE.
® f. For Quality Assurance services, provide personnel who have completed the appropriate STATE BMPR QC/QA
trained technician classes.
® g. Inspect, document and inform the LPA employee In Responsible Charge of the adequacy of the establishment and
maintenance of the traffic control.
❑ h. Geometric control including all construction staking and construction layouts.
❑ i. Quality control of the construction work in progress and the enforcement of the contract provisions in accordance with
the STATE Construction Manual.
® j. Measurement and computation of pay items.
® k. Maintain a daily record of the contractor's activities throughout construction including sufficient information to permit
verification of the nature and cost of changes in plans and authorized extra work.
® I. Preparation and submission to the LPA by the required form and number of copies, all partial and final payment
estimates, change orders, records, documentation and reports required by the LPA and the STATE.
® m. Revision of contract drawings to reflect as built conditions.
® n. Act as resident construction supervisor and coordinate with the LPA employee In Responsible Charge.
2. Engineering services shall include all equipment, instruments, supplies, transportation and personnel required to perform the duties
of the ENGINEER in connection with the AGREEMENT.
3. To furnish the services as required herein within twenty-four hours of notification by the LPA employee In Responsible Charge.
4. To attend meetings and visit the site of the work at any reasonable time when requested to do so by representatives of the LPA or
STATE.
5. That none of the services to be furnished by the ENGINEER shall be sublet, assigned or transferred to any other party or parties
without the written consent of the LPA. The consent to sublet, assign or otherwise transfer any portion of the services to be
furnished by the ENGINEER shall not be construed to relieve the ENGINEER of any responsibility for the fulfillment of this
AGREEMENT.
6.
The ENGINEER shall submit invoices, based on the ENGINEER's progress reports, to the LPA employee In Responsible Charge,
no more than once a month for partial payment on account for the ENGINEER's work completed to date. Such invoices shall
represent the value, to the LPA of the partially completed work, based on the sum of the actual costs incurred, plus a percentage
7. (equal to the percentage of the construction engineering completed) of the fixed fee for the fully completed work.
That the ENGINEER is qualified technically and is entirely conversant with the design standards and policies applicable to
improvement of the SECTION; and that the ENGINEER has sufficient properly trained, organized and experienced personnel to
8. perform the services enumerated herein.
That the ENGINEER shall be responsible for the accuracy of the ENGINEER's work and correction of any errors, omissions or
ambiguities due to the ENGINEER'S negligence which may occur either during prosecution or after acceptance by the LPA. Should
any damage to persons or property result from the ENGINEER's error, omission or negligent act, the ENGINEER shall indemnify
the LPA, the STATE and their employees from all accrued claims or liability and assume all restitution and repair costs arising from
such negligence. The ENGINEER shall give immediate attention to any remedial changes so there will be minimal delay to the
contractor and prepare such data as necessary to effectuate corrections, in consultation with and without further compensation from
the LPA.
9.
10. That the ENGINEER will comply with applicable federal statutes, state of Illinois statutes, and local laws or ordinances of the LPA.
The undersigned certifies neither the ENGINEER nor I have:
a) employed or retained for commission, percentage, brokerage, contingent fee or other considerations; any firm or person (other
than a bona fide employee working solely for me or the above ENGINEER) to solicit or secure this AGREEMENT;
b) agreed, as an express or implied condition for obtaining this AGREEMENT, to employ or retain the services of any firm or
person in connection with carrying out the AGREEMENT or
Page 2 of 9 BLR 05611 (Rev. 11/09/17)
Printed on 3/12/2020 5:45:50 PM
c) paid, or agreed to pay any firm, organization or person (other than a bona fide employee working solely for me or the above
ENGINEER) any fee, contribution, donation or consideration of any kind for, or in connection with, procuring or carrying out
the AGREEMENT.
d) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered
transactions by any Federal department or agency;
e) have not within a three-year period preceding the AGREEMENT been convicted of or had a civil judgment rendered against
them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain or performing a public
(Federal, State or local) transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft,
forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property;
f) are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with
commission of any of the offenses enumerated in paragraph (e) of this certification; and
g) have not within a three-year period preceding this AGREEMENT had one or more public transactions (Federal, State or local)
terminated for cause or default.
11. To pay its subconsultants for satisfactory performance no later than 30 days from receipt of each payment from the LPA.
12. To submit all invoices to the LPA within one year of the completion of the work called for in this AGREEMENT or any subsequent
Amendment or Supplement.
13. To submit BLR 05613, Engineering Payment Report, to the STATE upon completion of the work called for in the AGREEMENT.
14. To be prequalified with the STATE in Construction Inspection when the ENGINEER or the ENGINEER's assigned staff is named as
resident construction supervisor. The onsite resident construction supervisor shall have a valid Documentation of Contract
Quantities certification.
15. Will provide, as required, project inspectors that have a valid Documentation of Contract Quantities certification.
II. THE LPA AGREES,
1. To furnish a full time LPA employee to be In Responsible Charge authorized to administer inherently governmental PROJECT
activities.
2. To furnish the necessary plans and specifications.
3. To notify the ENGINEER at least 24 hours in advance of the need for personnel or services.
4. To pay the ENGINEER as compensation for all services rendered in accordance with this AGREEMENT, on the basis of the
following compensation formulas:
Cost Plus Fixed Fee
Formulas
® FF = 14.5%[DL + R(DL) + OH(DL) + IHDC], or
❑ FF = 14.5%[(2.3 + R)DL + IHDC]
Where: DL = Direct Labor
IHDC = In House Direct Costs
OH = Consultant Firm's Actual Overhead Factor
R = Complexity Factor
FF=Fixed Fee
SBO = Services by Others
Total Compensation = DL +IHDC+OH+FF+SBO
Specific Rate ❑ (Pay per element)
Lump Sum ❑
5. To pay the ENGINEER using one of the following methods as required by 49 CFR part 26 and 605 ILCS 5/5-409:
Page 3 of 9 BLR 05611 (Rev. 11/09/17)
Printed on 3/12/2020 5:45:50 PM
❑ With Retainage
a) For the first 50% of completed work, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by
the LPA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to
90% of the value of the partially completed work minus all previous partial payments made to the ENGINEER.
b) After 50% of the work is completed, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by
the LPA, monthly payments covering work performed shall be due and payable to the ENGINEER, such payments to be equal
to 95% of the value of the partially completed work minus all previous partial payments made to the ENGINEER.
c) Final Payment — Upon approval of the work by the LPA but not later than 60 days after the work is completed and reports have
been made and accepted by the LPA and the STATE, a sum of money equal to the basic fee as determined in this
AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to
the ENGINEER.
® Without Retainage
a) For progressive payments — Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LPA,
monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to the value
of the partially completed work minus all previous partial payments made to the ENGINEER.
b) Final Payment — Upon approval of the work by the LPA but not later than 60 days after the work is completed and reports have
been made and accepted by the LPA and STATE, a sum of money equal to the basic fee as determined in this AGREEMENT
less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER.
6. The recipient shall not discriminate on the basis on the basis of race, color, national origin or sex in the award and performance of
any DOT -assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall
take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of DOT -
assisted contracts. The recipient's DBE program, as required by 49 CFR part 26 and as approved by DOT, is incorporated by
reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as
violation of this agreement. Upon notification to the recipient of its failure to carry out its approved program, the Department may
impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C.
1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.).
7. To submit approved form BC 775 (Exhibit C) and BC 776 (Exhibit D) with this AGREEMENT.
8. To certify by execution of this AGREEMENT that the selection of the ENGINEER was performed in accordance with the Local
Government Professional Services Selection Act 50 ILCS 510, the Brooks Act 40USC 11, and Procurement, Management, and
Administration of Engineering and Design related Services (23 CFR part 172). Exhibit C is required to be completed with this
agreement.
III. It is Mutually Agreed,
1. That the ENGINEER and the ENGINEER's subcontractors will maintain all books, documents, papers, accounting records and
other evidence pertaining to cost incurred and to make such materials available at their respective offices at all reasonable times
during the AGREEMENT period and for three years from the date of final payment under this AGREEMENT, for inspection by the
STATE, Federal Highway Administration or any authorized representatives of the federal government and copies thereof shall be
furnished if requested.
2. That all services are to be furnished as required by construction progress and as determined by the LPA employee In Responsible
Charge. The ENGINEER shall complete all services specified herein within a time considered reasonable to the LPA, after the
CONTRACTOR has completed the construction contract.
3. That all field notes, test records and reports shall be turned over to and become the property of the LPA and that during the
performance of the engineering services herein provided for, the ENGINEER shall be responsible for any loss or damage to the
documents herein enumerated while they are in the ENGINEER's possession and any such loss or damage shall be restored at the
ENGINEER's expense.
4. That this AGREEMENT may be terminated by the LPA upon written notice to the ENGINEER, at the ENGINEER's last known
address, with the understanding that should the AGREEMENT be terminated by the LPA, the ENGINEER shall be paid for any
services completed and any services partially completed. The percentage of the total services which have been rendered by the
ENGINEER shall be mutually agreed by the parties hereto. The fixed fee stipulated in numbered paragraph 4d of Section II shall be
multiplied by this percentage and added to the ENGINEER's actual costs to obtain the earned value of work performed. All field
notes, test records and reports completed or partially completed at the time of termination shall become the property of, and be
delivered to, the LPA.
5. That any differences between the ENGINEER and the LPA concerning the interpretation of the provisions of this AGREEMENT
shall be referred to a committee of disinterested parties consisting of one member appointed by the ENGINEER, one member
appointed by the LPA, and a third member appointed by the two other members for disposition and that the committee's decision
shall be final.
Page 4 of 9 BLR 05611 (Rev. 11/09/17)
Printed on 3/12/2020 5:45:50 PM
6. That in the event the engineering and inspection services to be furnished and performed by the LPA (including personnel furnished
by the ENGINEER) shall, in the opinion of the STATE be incompetent or inadequate, the STATE shall have the right to supplement
the engineering and inspection force or to replace the engineers or inspectors employed on such work at the expense of the LPA.
7. That the ENGINEER has not been retained or compensated to provide design and construction review services relating to the
contractor's safety precautions, except as provided in numbered paragraph 1f of Section I.
This certification is required by the Drug Free Workplace Act (301LCS 580). The Drug Free Workplace Act requires that no grantee
or contractor shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of any property
or service from the State unless that grantee or contractor will provide a drug free workplace. False certification or violation of the
certification may result in sanctions including, but not limited to, suspension of contract or grant payments, termination of a contract
or grant and debarment of contracting or grant opportunities with the State for at least one (1) year but no more than five (5) years.
For the purpose of this certification, "grantee" or "contractor" means a corporation, partnership or other eniity with twenty-five (25) or
more employees at the time of issuing the grant, or a department, division or other unit thereof, directly responsible for the specific
performance under a contract or grant of $5,000 or more from the State, as defined in the Act.
The contractor/grantee certifies and agrees that it will provide a drug free workplace by:
(a) Publishing a statement:
(1) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a
controlled substance, including cannabis, is prohibited in the grantee's or contractor's workplace.
(2) Specifying the actions that will be taken against employees for violations of such prohibition.
(3) Notifying the employee that, as a condition of employment on such contract or grant, the employee will:
(A) abide by the terms of the statement; and
(B) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace
no later than five (5) days after such conviction.
(b) Establishing a drug free awareness program to inform employees about:
(1) the dangers of drug abuse in the workplace;
(2) the grantee's or contractor's policy of maintaining a drug free workplace;
(3) any available drug counseling, rehabilitation and employee assistance program; and
(4) the penalties that may be imposed upon an employee for drug violations.
(c) Providing a copy of the statement required by subparagraph (a) to each employee engaged in the performance
of the contract or grant and to post the statement in a prominent place in the workplace.
(d) Notifying the contracting or granting agency within ten (10) days after receiving notice under part (B) of
paragraph (3) of subsection (a) above from an employee or otherwise receiving actual notice of such conviction.
(e) Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation
program by, any employee who is convicted, as required by section S of the Drug Free Workplace Act.
(f) Assisting employees in selecting a course of action in the event drug counseling, treatment and rehabilitation is
required and indicating that a trained referral team is in place.
(g) Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free
Workplace Act.
9. The ENGINEER or subconsultant shall not discriminate on the basis of race, color, national origin or sex in the performance of this
AGREEMENT. The ENGINEER shall carry out applicable requirements of 49 CFR part 26 in the administration of DOT -assisted
contracts. Failure by the ENGINEER to carry out these requirements is a material breach of this AGREEMENT, which may result in
the termination this AGREEMENT or such other remedy as the LPA deems appropriate.
10. When the ENGINEER is requested to complete work outside the scope of the original AGREEMENT, a supplemental AGREEMENT
will be required. Supplements will also be required for the addition or removal of subconsultants, direct costs, the use of previously
unspecified staff, and other material changes to the original AGREEMENT.
Page 5 of 9 BLR 05611 (Rev. 11/09/17)
Printed on 3/12/2020 5:45:50 PM
Agreement Summary
I Prime Consultant: TIN Number
Stanley Consultants 42-1320758
Sub -Consultants: TIN Number
Interra Inc. 36-4045796
I
I
I
I
I Sub -Consultant Total:
Prime Consultant Total:
Total for all Work:
Executed by the LPA:
ATTEST:
By: By.
Clerk Title:
(SEAL)
Executed by the ENGINEER:
ATTEST:
By: By.
Title: Title:
Agreement Amount
I
Agreement Amount
(Municipality/Township/County)
Page 6 of 9 BLR 05611 (Rev. 11/09/17)
Printed on 3/12/2020 5:45:50 PM
Exhibit A - Construction Engineering
Route: Central Street
Local City of Evanston
*Firm's approved rates on file with
(Municipality/Township/County)
Bureau of Accounting and Auditing:
Section: 16-00278-00-BR
Project: TNM6(847)
Overhead Rate (OH) 168.56 %
Job No.: C-91-301-16
Complexity Factor (R) 0.00
Calendar Days 600
Cost Plus Fixed Fee Methods of Compensation:
** Requested OH Rate pending IDOT Approval
Fixed Fee 1 ® 14.5%[DL + R(DL) + OH(DL) + IHDC]
Fixed Fee 2 ❑ 14.5%[(2.3 + R)DL + IHDC]
Specific Rate ❑
Lump Sum ❑
Cost Estimate of Consultant's Services in Dollars
Element of Work Employee
Classification Man- Payroll
Payroll Costs
Overhead
Services by In -House
Fixed Fee
Hours Rate
(DL)
(OH*DL)
Others Direct Costs (FF) Total
(SBO) (IHDC)
Project Mnqt I Dept. Mnqr. 1 84 I 70.00 I
5,880.00 1
9,911.32 1
1 1 2,289.74 1 18,081.06
Construction Mngr I Sr. Proi. Rep. I 2960 1 62.56 1
185,177.60 1
312,135.36 1
1 24,700.00 1 75,691.88 I 597,704.84
Const & Mtrl Insp I Interra I I I
I I I I I
I I I I
[I I I I I
I I I I I
I I I I
I I I I
1
I
I
I
I
I
I
I
I
I
I
I
I
139,887.00
I I i 139,887.00
I I I
I I I
I I I
I I I
I I I I
I I I I
I I I I
I I I I
I I I I
Totals I 3044 i I
I
I
I
I
I
I
$191,057.60
I
I
I
I
I
I
$322.046.68 I
I I I
I I I
I I
I I I
I
I I I
$139.887.00 I $24.700.00 $77.981.62 $755.672.90 1
1
Page 7 of 9
Printed on 3/12/2020 5:45:50 PM
BLR 05611 (Rev. 11/09/17)
Illinois Department
of Transportation
Prime Consultant
Name Stanley Consultants
Address 8501 W Higgins Rd., Ste 730
Telephone 773-693-9624
TIN Number
Project Information
Local Agency
City of Evanston
Section Number
16-00278-00-BR
Project Number
472W(630)
Job Number
C-91-301-16
Engineering Payment Report
(Submit with Final Invoice)
This form is to verify the amount paid to the Sub -consultant on the above captioned contract. Under penalty of law for
perjury or falsification, the undersigned certifies that work was executed by the Sub -consultant for the amount listed below.
Interra Inc.
Sub -Consultant Name I TIN Number Actual Payment
from Prime
I 36-4045796
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
Sub -Consultant Total:
Prime Consultant Total:
Total for all Work
Completed:
Signature and title of Prime Consultant Date
Note: The Department of Transportation is requesting disclosure of information that is necessary to accomplish the
statutory purpose as outlined under state and federal law. Disclosure of this information is REQUIRED and shall be
deemed as concurring with the payment amount specified above.
For information about IDOTs collection and use of confidential information review the department's Identitv Protection Policv.
Page 8 of 9 BLR 05611 (Rev. 11/09/17)
Printed on 3/12/2020 5:45:50 PM
Exhibit C
Federal Qualification Based Selection (QBS) Checklist
Local Public Agency Citv of Evanston
Section Number 16-00278-00-BR
Project Number TNM6(847)
Job Number C-91-301-16
The LPA must complete Exhibit C, if federal funds are used for this engineering agreement and the value will exceed $25,000.
The LPA must follow federal small purchase procedures, if federal funds are used and the engineering agreement has a value
less than $25,000.
❑ Form Not Applicable (engineering services less than $25,000)
1. Do the written QBS policies and procedures discuss the initial administration (procurement, management, and
administration) concerning engineering and design related consultant services? ® Yes ❑ No
2. Do the written QBS policies and procedures follow the requirements as outlined in Section 5-5 and specifically Section
5-5.06(e) of the BLRS Manual? ® Yes ❑ No
If no, IDOT's approval date:
3. Was the scope of services for this project clearly defined? ® Yes ❑ No
4. Was public notice given for this project? ® Yes ❑ No Due date of submittal: 01/26/2016
Method(s) used for advertisement and dates of advertisement: oriainal Phase I Enaineerina
Email/ Citv Website/ demandstar.com 12/17/2015
5. Do the written QBS policies and procedures cover conflicts of interest? ® Yes ❑ No
6. Do the written QBS policies and procedures use covered methods of verification for suspension and debarment?
® Yes ❑ No
7. Do the written QBS policies and procedures discuss the method of evaluation? ® Yes ❑ No
Criteria for this project Weighting Criteria for this project Weighting
Qualification and Expertise 30 %
Oraanization and Completeness 45 %
M/W/EBE 15 %
Willingness to Execute Aareement 10 % _
8. Do the written QBS policies and procedures discuss the method of selection? ® Yes ❑ No
Selection committee (titles) for this project: Stoneback (PWA-Dir). L. Biaas (City Enar). S Naaar(SPM)
R Dahal (SPM) D. Manis (SPM), L. Thomas (Purchasina)
Top three consultants selected for this project in order: 1) Stanlev Consultants
2) Ciorba Group 3) Exo Services
If less than 3 responses were received, IDOT's approval date:
9. Was an estimated cost of engineering for this project developed in-house prior to contract negotiation?
❑ Yes ❑ No
10. Were negotiations for this project performed in accordance with federal requirements? ® Yes ❑ No
11. Were acceptable costs for this project verified?
® Yes ❑ No ❑ LPA will rely on IDOT review and approval of costs.
12. Do the written QBS policies and procedures cover review and approving for payment, before forwarding the request
for reimbursement to IDOT for further review and approval? ® Yes ❑ No
13. Do the written QBS policies and procedures cover ongoing and finalizing administration of the project (monitoring,
evaluation, closing -out a contract, record retention, responsibility, remedies to violations or breaches to a contract,
and resolution of disputes)? ® Yes ❑ No
Page 9 of 9 BLR 05611 (Rev. 11/09/17)
Printed on 3/12/2020 5:45:50 PM
Central Street Bridae -
Phase III
2020
2020
2020
2020
2020
2020
2020
2020
2020
2020
2020
2020
2020
January
February
March
April
May
June
July
August
September
October
November
December
TOTAL
Stanley Consultants
4 Weeks
5 Weeks
4 Weeks
4 Weeks
5 Weeks
4 Weeks
4 Weeks
5 Weeks
4 Weeks
4 Weeks
5 Weeks
4 Weeks
Department Manager
4 I
4
8
Sr Proj Rep
40
40
80
Inspector (Interra)
Vehicle Days
10 I
5
15
Pre -Construction
Winter
2021
2021
2021
2021
2021
2021
2021
2021
2021
2021
2021
2021
2021
January
February
March
April
May
June
July
August
September
October
November
December
TOTAL
Stanley Consultants
4 Weeks
5 Weeks
4 Weeks
4 Weeks
5 Weeks
4 Weeks
4 Weeks
5 Weeks
4 Weeks
4 Weeks
5 Weeks
4 Weeks
Department Manager
4
4
4
4
4
4
4
I
4
4
36
SrProj Rep
152
160
200
160
160
200
160
152
40
1384
Inspector (Interra)
60
60
60
60
60
60
360
Vehicle Days
20
20
25
20
20
25
20
20
5
175
DEMO-1
Stage - I Construction
DEMO-11
Winter
2022
2022
2022
2022
2022
2022
2022
2022
2022
2022
2022
2022
2022
PROJECT
January
February
March
April
May
June
July
August
September
October
November
December
TOTAL
TOTAL
Stanley Consultants
4 Weeks
5 Weeks
4 Weeks
4 Weeks
5 Weeks
4 Weeks
4 Weeks
5 Weeks
4 Weeks
4 Weeks
5 Weeks
4 Weeks
Department Manager
4
4
4
4
4
4
4
4
4
4
40
84
SrProj Rep
152
160
200
160
160
200
152
152
80
80
1496
2960
Inspector (Interra)
60
60
60
60
60
40
340
700
Vehicle Days
20
20
25
20
20
25
20
20
10
10
190
380
Winter
Stage II
Landscaping/Punch
Audit & Close-out
1 11lino� DepartrTt�lt Direct Costs Check Sheet
of Transportation
COMPANY NAME: Stanley Consultants Inc
PTB NUMBER: Evanston: Central Street
TODAY'S DATE: 4/11/2020
ALLOWABLE
Per Diem (per GOVERNOR'S TRAVEL CONTROL Up to state rate maximum $0.00 0.00
BOARD) $
Lodging
(per GOVERNOR'S TRAVEL CONTROL BOARD)
Actual cost (Up to state rate maximum)
• .ti
$0.00
$0.00
Lodging Taxes and Fees
- _ _ _ -
- -
(per GOVERNOR'S TRAVEL_ CONTROL___BOARD)
Actual cost
$0.00
$0.00
Air Fare
Coach rate, actual cost, requires minimum two weeks' notice,
L _ _-.
_ with prior IDOT, approval
$0.00
$0.00'
Vehicle Mileage (per GOVERNOR'S TRAVEL
_ _-
- - _ _ - -
CONTROL BOARD) _
Up to state rate maximum
_
$0.000
$0.00
Vehicle Owned or Leased
-
$32_50/half day (4 hours or less) or $65/full day -
380 $65 f00
$24,700.00
Vehicle Rental
-
Actual cost (Up to $55/day) _
!
$0.00
$0.00
Tolls
Actual cost
Parking
Actual cost
Overtime
✓Premium portion (Submit supporting documentation)
$0.00
- -
$0.00.
Shift Differential
Actual cost (Based on firm's policy)
-
$0.00
$0.00
Overnight Delivery/Postage/Courier Service
Actual cost (Submit supporting documentation) -
-
$0.00
Copies of Deliverables/Mylars (In-house)
-
Actual cost (Submit supporting documentation)
'
- _$0g00
$0.00
$0.00
Copies of Deliverables/Mylars (Outside)
Y Actual cost (Submit supporting documentation) v -
m - - _4 J $0.00
$0.00'
Project Specific Insurance
_
Actual cost
$0.00
$0.00
Monuments (Permanent)
Actual cost r r
$0.00
$0.00
Photo Processing
Actual cost
$0.00
$0.00
2-Way Radio (Survey or Phase III Only)
_
Actual cost
Telephone Usage (Traffic System Monitoring Only)
Actual cost
$0.00
$0.00
CADD -
Actual cost (Max $15/hour) - -
$0.00
$0.00'
Web Site - - -
Actual cost (Submit supporting documentation)
$0.00
$0.00
Advertisements
_
Actual cost (Submit supporting documentation)
y
�$0.00
$0.00'
Public Meeting Facility Rental
Actual cost (Submit supporting documentation)
$0.00
$0.00
Public Meeting Exhibits/Renderings & Equipment
Actual cost (Submit supporting documentation)
-
$0.00-
$0.00
Recording Fees
_
Actual cost
$0.00
$0.00
Transcriptions (specific to project)
Actual cost
- $0.00
$0.00
Courthouse Fees
Actual cost
_
$0.00
$0.00
Storm Sewer Cleaning and Televising
_
Actual cost (Requires 2,3 quotes with IDOT approval)
V $0.00
$0.00
Traffic Control and Protection
Actual cost (Requires 2-3 quotes with IDOT approval)
$0.00
$0.00
Aerial Photography and Mapping
Actual cost (Requires 2-3 quotes with IDOT approval)
$0.00
$0;00
Utility Exploratory Trenching
Actual cost (Requires 2-3 quotes with IDOT approval)
$0.00
$0.00
Testing of Soil Samples
- -
Actual cost
- - - - - -
$0.00
$0.00
Lab Services'
Actual cost (Provide breakdown of each cost)
--
$0.00
$0.00
Equipment and/or Specialized Equipment Rental'
Actual cost (Requires 2-3 quotes with IDOT approval)
w - $0_00
$0.00
$0.00
$0.00
-
$0.00-
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
-
-- - - - - - - - -
$0.00
- $0.00
$0.00
$0.00
-
$0.00
$0.00
I
$0.00
$0.00
`/f other allowable costs are needed and not listed, please add in the above spaces provided.
LEGEND
W.O. = Work Order
J.S. = Job Specific
PRINTED 3/11/2020 BDE 436 (Rev. 02/02/17)
s
City
Evanston
CITY OF EVANSTON
PROFESSIONAL SERVICES AGREEMENT
The parties referenced herein desire to enter into an agreement for professional
services for
Central Street Bridge Replacement/ Rehabilitation Project
Phase III Engineering
RFQ Number: 16-08
THIS AGREEMENT (hereinafter referred to as the "Agreement") entered into this
day of , 20 , between the City of Evanston, an Illinois municipal
corporation with offices located at 2100 Ridge Avenue, Evanston Illinois 60201 (hereinafter
referred to as the "City"), and Stanley Consultants Inc., with offices located at 8501 West
Higgins Road, Suite 730, Chicago, IL 60631, (hereinafter referred to as the "Consultant").
Compensation for all basic Services ("the Services") provided by the Consultant pursuant to
the terms of this Agreement shall not exceed $ 755,672.90
1. COMMENCEMENT DATE
Consultant shall commence the Services on the date of FHWA
authorization "cf-ac•tatef-4haq-throe-(3)-DA-YS-AFTER-C4ty-e►eesdtes
mW-del+ver-s-this-Ag. eeme!it-te-Censultaat�
II. COMPLETION DATE
Consultant shall complete the Services within 24 months of FHWA authorization to
proceed. If this Agreement provides for renewals after an initial term, no renewal
shall begin until agreed to in writing by both parties prior to the completion date of this
Agreement.
III. PAYMENTS
27
Revised 10-14
City shall pay Consultant those fees as provided here: Payment shall be made
upon the completion of each task for a project, as set forth in Exhibit A —
Project Milestones and Deliverables. Any expenses in addition to those set
forth here must be specifically approved by the City in writing in advance.
IV. DESCRIPTION OF SERVICES
Consultant shall perform the services (the "Services") set forth here: Services are
those as defined in Exhibit A,,,'
V. GENERAL PROVISIONS
A. Services. Consultant shall perform the Services in a professional and
workmanlike manner. All Services performed and documentation (regardless of
format) provided by Consultant shall be in accordance with the standards of
reasonable care and skill of the profession, free from errors or omissions,
ambiguities, coordination problems, and other defects. Consultant shall take into
account any and all applicable plans and/or specifications furnished by City, or by
others at City's direction or request, to Consultant during the term of this Agreement.
All materials, buildings, structures, or equipment designed or selected by Consultant
shall be workable and fit for the intended use thereof, and will comply with all
applicable governmental requirements. Consultant shall require its employees to
observe the working hours, rules, security regulations and holiday schedules of City
while working at the Property and to perform its Services in a manner which does not
unreasonably interfere with the City's business and operations, or the business and
operations of other tenants and occupants in the City which may be affected by the
work relative to this Agreement. Consultant shall take all necessary precautions to
assure the safety of its employees who are engaged in the performance of the
Services, all equipment and supplies used in connection therewith, and all property of
City or other parties that may be affected in connection therewith. If requested by
City, Consultant shall promptly replace any employee or agent performing the
Services if, in the opinion of the City, the performance of the employee or agent is
unsatisfactory.
Consultant is responsible for conforming its final work product to generally
accepted professional standards for all work performed pursuant to this Agreement.
Consultant is an independent Consultant and is solely responsible for all taxes,
withholdings, and other statutory or contractual obligations of any sort, including but
not limited to, Worker's Compensation Insurance. Nothing in this Agreement accords
any third -party beneficiary rights whatsoever to any non-party to this Agreement that
any non-party may seek to enforce. Consultant acknowledges and agrees that
should Consultant or its sub consultants provide false information, or fail to be or
remain in compliance with this Agreement, the City may void this Agreement. The
Consultant warrants and states that it has read the Contract Documents, and agrees
to be bound thereby,—iAcWing-aU- as re pacts -Cons,
wo*.ap,441 inter A4Y—aAd•ins1-1 raAce -mg4rame ts.
28
Revised 10-14
The Consultant shall obtain prior approval from the City prior to subcontracting
with any entity or person to perform any of the work required under this Agreement. If
the Consultant subcontracts any of the services to be performed under this
Agreement, the subconsultant agreement shall provide that the services to be
performed under any such agreement shall not be sublet, sold, transferred, assigned
or otherwise disposed of to another entity or person without the City's prior written
consent. The Consultant shall be responsible for the accuracy and quality of any
subconsultant's work.
All subconsultant agreements shall include verbatim or by reference the
provisions in this Agreement binding upon Consultant as to all Services provided by
this Agreement, such that it is binding upon each and every subconsultant that does
work or provides Services under this Agreement.
The Consultant shall cooperate fully with the City, other City contractors, other
municipalities and local government officials, public utility companies, and others, as
may be directed by the City. This shall include attendance at meetings, discussions
and hearings as requested by the City. This cooperation shall extend to any
investigation, hearings or meetings convened or instituted by OSHA relative to this
Project, as necessary. Consultant shall cooperate with the City in scheduling and
performing its Work to avoid conflict, delay in or interference with the work of others,
if any, at the Project.
Except as otherwise provided herein, the nature and scope of Services
specified in this Agreement may only be modified by a writing approved by both
parties. This Agreement may be modified or amended from time to time provided,
however, that no such amendment or modification shall be effective unless reduced
to writing and duly authorized and signed by the authorized representatives of the
parties.
B. Representation and Warranties. Consultant represents and warrants that:
(1) Consultant possesses and will keep in force all required licenses to perform the
Services, (2) the employees of Consultant performing the Services are fully qualified,
licensed as required, and skilled to perform the Services.
C. Termination. City may, at any time, with or without cause, terminate this
Agreement upon seven (7) days written notice to Consultant. If the City terminates
this agreement, the City will make payment to Consultant for Services performed
prior to termination. Payments made by the City pursuant to this Agreement are
subject to sufficient appropriations made by the City of Evanston City Council. In the
event of termination resulting from non -appropriation or insufficient appropriation by
the City Council, the City's obligations hereunder shall cease and there shall be no
penalty or further payment required. In the event of an emergency or threat to the life,
safety or welfare of the citizens of the City, the City shall have the right terminate this
Agreement without prior written notice. Within thirty (30) days of termination of this
Agreement, the Consultant shall turn over to the City any documents, drafts, and
materials, including but not limited to, outstanding work product, data, studies, test
results, source documents, AutoCad Version 2007, PDF, ArtView, Word, Excel
29
Revised 10-14
spreadsheets, technical specifications and calculations, and any other such items
specifically identified by the City related to the Services herein.
D. Independent Consultant. Consultant's status shall be that of an independent
Consultant and not that of a servant, agent, or employee of City. Consultant shall not
hold Consultant out, nor claim to be acting, as a servant, agent or employee of City.
Consultant is not authorized to, and shall not, make or undertake any agreement,
understanding, waiver or representation on behalf of City. Consultant shall at its own
expense comply with all applicable workers compensation, unemployment insurance,
employer's liability, tax withholding, minimum wage and hour, and other federal,
state, county and municipal laws, ordinances, rules, regulations and orders.
Consultant agrees to abide by the Occupational Safety & Health Act of 1970 (OSHA),
and as the same may be amended from time to time, applicable state and municipal
safety and health laws and all regulations pursuant thereto.
E. Conflict of Interest. Consultant represents and warrants that no prior or
present services provided by Consultant to third parties conflict with the interests of
City in respect to the Services being provided hereunder except as shall have been
expressly disclosed in writing by Consultant to City and consented to in writing to
City.
F. Ownership of Documents and Other Materials. All originals, duplicates and
negatives of all plans, drawings, reports, photographs, charts, programs, models,
specimens, specifications, AutoCad Version 2007, Excel spreadsheets, PDF, and
other documents or materials required to be furnished by Consultant hereunder,
including drafts and reproduction copies thereof, shall be and remain the exclusive
property of City, and City shall have the unlimited right to publish and use all or any
part of the same without payment of any additional royalty, charge, or other
compensation to Consultant. Upon the termination of this Agreement, or upon
request of City, during any stage of the Services, Consultant shall promptly deliver all
such materials to City. Consultant shall not publish, transfer, license or, except in
connection with carrying out obligations under this Agreement, use or reuse all or any
part of such reports and other documents, including working pages, without the prior
written approval of City, provided, however, that Consultant may retain copies of the
same for Consultant's own general reference. Consultant is not responsible for any
reuse of its work on another project or for purposes not intended by the work.
G. Payment. Invoices for payment shall be submitted by Consultant to City at
the address set forth above, together with reasonable supporting documentation, City
may require such additional supporting documentation as City reasonably deems
necessary or desirable. Payment shall be made in accordance with the Illinois Local
Government Prompt Payment Act, after City's receipt of an invoice and all such
supporting documentation.
H. Right to Audit. Consultant shall for a period of three years following
performance of the Services, keep and make available for the inspection,
examination and audit by City or City's authorized employees, agents or
representatives, at all reasonable time, all records respecting the services and
expenses incurred by Consultant, including without limitation, all book, accounts,
memoranda, receipts, ledgers, canceled checks, and any other documents indicating,
Revised 10-14 30
documenting, verifying or substantiating the cost and appropriateness of any and all
expenses. If any invoice submitted by Consultant is found to have been overstated,
Consultant shall provide City an immediate refund of the overpayment together with
interest at the highest rate permitted by applicable law, and shall reimburse all of
City's expenses for and in connection with the audit respecting such invoice.
1. Indemnity. Consultant shall defend, indemnify and hold harmless the City
and its officers, elected and appointed officials, agents, and employees from any
aA liability, losses, or damages as a result of claims, demands, suits, actions, or
proceedings at-ap**ind or naUws, including but not limited to costs, and fees,
including attorney's fees, judgments or settlements, resulting from arising out of
any negligent or willful act or omission on the part of the Consultant or Consultant's
subcontractors, employees, agents or subcontractors during the performance of this
Agreement. Such indemnification shall not be limited by reason of the enumeration of
any insurance coverage herein provided. This provision shall survive completion,
expiration, or termination of this Agreement.
Nothing contained herein shall be construed as prohibiting the City, or its
officers, agents, or employees, from defending through the selection and use of their
own agents, attorneys, and experts, any claims, actions or suits brought against
them. The Consultant shall be liable for the costs, fees, and expenses incurred in the
defense of any such claims, actions, or suits. Nothing herein shall be construed as a
limitation or waiver of defenses available to the extent that the negligent errors or
omissions of Consultant is responsible for such a claim, to the City and employees
and agents, including but not limited to the Illinois Local Governmental and
Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq.
At the GitY GGFPGrati()n ,
them, but the City has the right, at its option, to participate, at its own cost, in the
defense of any suit, without relieving Consultant of any of its obligations under this
Agreement. m or s
Gonsultant- Must bea Made OAIY with thO POOF Written con - - I
To the extent permissible by law, Consultant waives any limits to the amount
of its obligations to indemnify, defend, or contribute to any sums due under any
Losses, including any claim by any employee of Consultant that may be subject to
the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or any other related
law or judicial decision, including but not limited to, Kotecki v. Cyclops Welding
Corporation, 146 III. 2d 155 (1991). The City, however, does not waive any limitations
it may have on its liability under the Illinois Workers Compensation Act, the Illinois
Pension Code or any other statute.
Consultant shall be responsible for any losses and costs to repair or remedy
work performed under this Agreement resulting from or arising out of any negligent
act or omission, neglect, or misconduct in the performance of its Work or its
subConsultants' work. Acceptance of the work by the City will not relieve the
Consultant of the responsibility for subsequent correction of any such error,
omissions and/or negligent acts or of its liability for loss or damage resulting
31
Revised 10-14
therefrom. All provisions of this Section shall survive completion, expiration, or
termination of this Agreement.
J. Insurance. Consultant shall carry and maintain at its own cost with such
companies as are reasonably acceptable to City all necessary liability insurance
(which shall include as a minimum the requirements set forth below) during the term
of this Agreement, for damages caused or contributed t by Consultant, and insuring
Consultant against claims which may arise out of or result from Consultant's
negligent performance or failure to perform the Services hereunder: (1) worker's
compensation in statutory limits and employer's liability insurance in the amount of at
least $500,000, (2) comprehensive general liability coverage, and designating City as
additional insured for not less than $3,000,000 combined single limit for bodily injury,
death and property damage, per occurrence, (3) comprehensive automobile liability
insurance covering owned, non -owned and leased vehicles for not less than
$1,000,000 combined single limit for bodily injury, death or property damage, per
occurrence, and (4) errors and omissions or professional liability insurance
respecting any insurable professional services hereunder in the amount of at least
$1,000,000. Consultant shall give to the City certificates of insurance for all Services
done pursuant to this Agreement before Consultant performs any Services, and, if
requested by City, certified copies of the policies of insurance evidencing the
coverage and amounts set forth in this Section. The City may also require
Consultant to provide copies of the Additional Insured Endorsement to said
policy(ies) which name the City as an Additional Insured for all of Consultant's
Services and work under this Agreement.
a-ertifin--ate- of insuranrVe is-sue-d- tG_ thS City iA COFAP!ial;Ge With thos Section that c0nffict
Oth the pro -visions- of this S-e-rution shall have no f4nirca 2n t Consultant's
certificate of insurance shall contain a provision that the coverage afforded under the
policy(s) will not be canceled or reduced without thirty (30) days prior written notice
(hand delivered or registered mail) to City. Consultant understands that the
acceptance of certificates, policies and any other documents by the City in no way
releases the Consultant and its subcontractors from the requirements set forth
herein. Consultant expressly agrees to waive its rights, benefits and entitlements
under the "Other Insurance" clause of its commercial general liability insurance policy
as respects the City. In the event Consultant fails to purchase or procure insurance
as required above, the parties expressly agree that Consultant shall be in default
under this Agreement, and that the City may recover all losses, attorney's fees and
costs expended in pursuing a remedy or reimbursement, at law or in equity, against
Consultant.
Consultant acknowledges and agrees that if it fails to comply with all
requirements of this Section, that the City may void this Agreement.
K. Confidentiality. In connection with this Agreement, City may provide
Consultant with information to enable Consultant to render the Services hereunder,
or Consultant may develop confidential information for City. Consultant agrees (i) to
treat, and to obligate Consultant's employees to treat, as secret and confidential all
such information whether or not identified by City as confidential, (ii) not to disclose
any such information or make available any reports, recommendations and /or
conclusions which Consultant may make for City to any person, firm or corporation or
32
Revised 10-14
use the same in any manner whatsoever without first obtaining City's written
approval, and (iii) not to disclose to City any information obtained by Consultant on a
confidential basis from any third party unless Consultant shall have first received
written permission from such third party to disclose such information.
Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in
the possession of others whom the City has contracted with to perform a
governmental function are covered by the Act and subject to disclosure within limited
statutory timeframes (five (5) working days with a possible five (5) working day
extension). Upon notification from the City that it has received a Freedom of
Information Act request that calls for records within the Consultant's control, the
Consultant shall promptly provide all requested records to the City so that the City
may comply with the request within the required timeframe. The City and the
Consultant shall cooperate to determine what records are subject to such a request
and whether or not any exemptions to the disclosure of such records, or part thereof,
is applicable. Vendor shall indemnify and defend the City from and against all claims
arising from the City's exceptions to disclosing certain records which Vendor may
designate as proprietary or confidential. Compliance by the City with an opinion or a
directive from the Illinois Public Access Counselor or the Attorney General under
FOIA, or with a decision or order of Court with jurisdiction over the City, shall not be a
violation of this Section.
L. Use of City's Name or Picture of Property. Consultant shall not in the
course of performance of this Agreement or thereafter use or permit the use of City's
name nor the name of any affiliate of City, nor any picture of or reference to its
Services in any advertising, promotional or other materials prepared by or on behalf
of Consultant, nor disclose or transmit the same to any other party.
M. No Assignments or Subcontracts. Consultant shall not assign or
subcontract all or any part or its rights or obligations hereunder without City's express
prior written approval. Any attempt to do so without the City's prior consent shall, at
City's option, be null and void and of no force or effect whatsoever. Consultant shall
not employ, contract with, or use the services of any other architect, interior designer,
engineer, consultant, special contractor, or other third party in connection with the
performance of the Services without the prior written consent of City.
N. Compliance with Applicable Statutes, Ordinances and Regulations. In
performing the Services, Consultant shall comply with all applicable federal, state,
county, and municipal statutes, ordinances and regulations, at Consultant's sole cost
and expense, except to the extent expressly provided to the contrary herein.
Whenever the City deems it reasonably necessary for security reasons, the City may
conduct at its own expense, criminal and driver history background checks of
Consultant's officers, employees, subcontractors, or agents. Consultant shall
immediately reassign any such individual who in the opinion of the City does not pass
the background check.
O. Liens and Encumbrances. Consultant, for itself, and on behalf of all
subcontractors, suppliers, materialmen and others claiming by, through or under
Consultant, hereby waives and releases any and all statutory or common law
33
Revised 10-14
mechanics' materialmens' or other such lien claims, or rights to place a lien upon City
property or any improvements thereon in connection with any Services performed
under or in connection with this Agreement. Consultant further agrees, as and to the
extent of payment made hereunder, to execute a sworn affidavit respecting the
payment and lien releases of all subcontractors, suppliers and materialmen, and a
release of lien respecting the Services at such time or times and in such form as may
be reasonably requested by City. Consultant shall protect City from all liens for labor
performed, material supplied or used by Consultant and/or any other person in
connection with the Services undertaken by consultant hereunder, and shall not at
any time suffer or permit any lien or attachment or encumbrance to be imposed by
any subConsultant, supplier or materialmen, or other person, firm or corporation,
upon City property or any improvements thereon, by reason or any claim or demand
against Consultant or otherwise in connection with the Services.
P. Notices. Every notice or other communication to be given by either party to
the other with respect to this Agreement, shall be in writing and shall not be effective
for any purpose unless the same shall be served personally or by United States
certified or registered mail, postage prepaid, addressed if to City as follows: City of
Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201, Attention: Purchasing
Division and to Consultant at the address first above set forth, or at such other
address or addresses as City or Consultant may from time to time designate by
notice given as above provided.
Q. Attorney's Fees. In the event that the City commences any action, suit, or
other proceeding to remedy, prevent, or obtain relief from a breach of this Agreement
by Consultant, or arising out of a breach of this Agreement by Consultant, the City
shall recover from the Consultant as part of the judgment against Consultant, its
attorneys' fees and costs incurred in each and every such action, suit, or other
proceeding.
R. Waiver. Any failure or delay by City to enforce the provisions of this
Agreement shall in no way constitute a waiver by City of any contractual right
hereunder, unless such waiver is in writing and signed by City.
S. Severability. In the event that any provision of this Agreement should be held
void, or unenforceable, the remaining portions hereof shall remain in full force and
effect.
T. Choice of Law. The rights and duties arising under this Agreement shall be
governed by the laws of the State of Illinois. Venue for any action arising out or due
to this Agreement shall be in Cook County, Illinois. The City shall not enter into
binding arbitration to resolve any dispute under this Agreement. The City does not
waive tort immunity by entering into this Agreement.
U. Time. Consultant agrees all time limits provided in this Agreement and any
Addenda or Exhibits hereto are of essence to this Agreement. Consultant shall
continue to perform its obligations while any dispute concerning the Agreement is
being resolved, unless otherwise directed by the City.
34
Revised 10-14
V. Survival. Except as expressly provided to the contrary herein, all provisions
of this Agreement shall survive all performances hereunder including the termination
of the Consultant.
VI. EQUAL EMPLOYMENT OPPORTUNITY
In the event of the Consultant's noncompliance with any provision of Section 1-12-5
of the Evanston City Code, the Illinois Human Rights Act or any other applicable law,
the Consultant may be declared nonresponsible and therefore ineligible for future
contracts or subcontracts with the City, and the contract may be cancelled or voided
in whole or in part, and such other sanctions or penalties may be imposed or
remedies invoked as provided by statute or regulation.
During the performance of the contract, the Consultant agrees as follows:
A. That it will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, sexual orientation, marital status, national origin
or ancestry, or age or physical or mental disabilities that do not impair ability to work,
and further that it will examine all job classifications to determine if minority persons
or women are underutilized and will take appropriate affirmative action to rectify any
such underutilization. Consultant shall comply with all requirements of City of
Evanston Code Section 1-12-5.
B. That, in all solicitations or advertisements for employees placed by it on its
behalf, it will state that all applicants will be afforded equal opportunity withoul
discrimination because of race, color, religion, sex, sexual orientation, marital status,
national origin, ancestry, or disability.
VII. SEXUAL HARASSMENT POLICY
u
The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2105
et. seq.), that it has a written sexual harassment policy that includes, at a minimum,
the following information:
A. The illegality of sexual harassment;
B. The definition of sexual harassment under State law;
C. A description of sexual harassment utilizing examples;
D. The Consultant's internal complaint process including penalties;
E. Legal recourse, investigation and complaint process available through the
Illinois Department of Human Rights and the Human Rights Commission, and
directions on how to contact both; and
E. Protection against retaliation as provided to the Department of Human Rights.
35
Revised 10-14
VIII. CONSULTANT CERTIFICATIONS
A. Consultant acknowledges and agrees that should Consultant or its
subconsultant provide false information, or fail to be or remain in compliance with the
Agreement, the City may void this Agreement.
B. Consultant certifies that it and its employees will comply with applicable
provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act,
the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and applicable
rules in performance under this Agreement.
C. If Consultant, or any officer, director, partner, or other managerial agent of
Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or
a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Consultant
certifies at least five years have passed since the date of the conviction.
D. Consultant certifies that it has not been convicted of the offense of bid rigging
or bid rotating or any similar offense of any State in the U.S., nor made any
admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33 E-3, E-
4).
E. In accordance with the Steel Products Procurement Act, Consultant certifies
steel products used or supplied in the performance of a contract for public works shall
be manufactured or produced in the U.S. unless the City grants an exemption.
F. Consultant certifies that it is properly formed and existing legal entity, and as
applicable, has obtained an assumed name certificate from the appropriate authority,
or has registered to conduct business in Illinois and is in good standing with the
Illinois Secretary of State.
G. If more favorable terms are granted by Consultant to any similar governmental
entity in any state in a contemporaneous agreement let under the same or similar
financial terms and circumstances for comparable supplies or services, the more
favorable terms shall be applicable under this Agreement.
H. Consultant certifies that it is not delinquent in the payment of any fees, fines,
damages, or debts to the City of Evanston.
IX. INTEGRATION
This Agreement, together with Exhibits A, B, C, and D sets forth all the covenants,
conditions and promises between the parties with regard to the subject matter set
forth herein. There are no covenants, promises, agreements, conditions or
understandings between the parties, either oral or written, other than those contained
in this Agreement. This Agreement has been negotiated and entered into by each
party with the opportunity to consult with its counsel regarding the terms therein. No
portion of the Agreement shall be construed against a party due to the fact that one
party drafted that particular portion as the rule of contra proferentem shall not apply.
36
Revised 10-14
In the event of any inconsistency between this Agreement, and any Exhibits, this
Agreement shall control over the Exhibits. In no event shall any proposal or contract
form submitted by Consultant be part of this Agreement unless agreed to in a writing
signed by both parties and attached and referred to herein as an Addendum, and in
such event, only the portions of such proposal or contract form consistent with this
Agreement and Exhibits hereto shall be part hereof.
IN WITNESS WHEREOF, the parties hereto have each approved and executed this
Agreement on the day, month and year first above written.
CONSULTANT: CITY OF EVANSTON
2100 RIDGE AVENUE
EVANSTON, IL 60201
By By:
Its: _ 'Its: Citv Manager
FEIN Number: Date:
Date:
Revised 10-14 37
Central Street Bridge Replacement
Phase III Construction Management
C-91-301-16
Stanley Consultants
EXHIBIT A
Consulted Construction Management
And Observation
EXHIBIT A
Consulted Construction Management/Observation
A. OVERVIEW
THE CONSULTANT AGREES:
1. To perform or be responsible for the performance of the following checked engineering services
for the CITY in connection with the proposed improvement herein described:
a. (X) Furnish or cause to be furnished:
i. Construction observers and other technical personnel to perform the construction
observation.
ii. Observation of the work and Contractor's operations for compliance with the plans and
specifications as construction proceeds, however the CONSULTANT does not guarantee
the contract performance of the Contractor.
iii. Maintain daily records of Contractor's activity which shall include:
(i) Project Diary
(ii) Inspector's Daily Report (I.D.R.)
(iii) Quantity Book
(iv) Resident's Weekly Report
(v) Paving Summary (Field Book)
(vi) All other documentation required by the City of Evanston
iv. Supervision of construction observers, proportioning engineers, and other technical
personnel and also the type, frequency, and location of material testing and sampling.
v. Random checks or as required by the CITY of Contractor's construction staking activities.
vi. Preparation and submission to the CITY in required form and number of copies, all partial
and final Pay Estimates, Change Orders, records and reports required by the CITY.
vii. Verify that all required evidence of material certification and inspection is received from
the Contractor before final payment is made.
viii.Mark contract plans in red to provide record drawings (As -Built Plans) of the completed
project for permanent record. Submit one set of As -Built Plans to the CITY at the time of
final payment.
ix. To prepare for and provide materials as directed by the CITY for and attend the Pre -
Construction Conference, and provide meeting minutes to the CITY no later than 7 days
from the date of the meeting.
Page 1 of 10
x. To schedule, coordinate, and provide an agenda for weekly progress meetings. Also, to
provide meeting minutes to the CITY no later than 7 days from the date of the meeting.
xi. The basic survey notes and sketches, charts, computations and other data and records
prepared or obtained by the CONSULTANT pursuant to this agreement will be made
available upon request to the CITY without cost and without restriction or limitation as to
their use.
b. ( X ) Coordinate, furnish or cause to be furnished:
i. Proportioning and testing of concrete mixtures in accordance with the "Manual of
Instructions for Concrete Proportioning and Testing" issued by the Bureau of Materials and
Physical Research of the Illinois Department of Transportation and promptly submit
reports on forms prepared by said Bureau.
ii. Proportioning and testing of bituminous mixtures in accordance with the "Manual of
instructions for Bituminous Proportioning and Testing" issued by the Bureau of Materials
and Physical Research of the Illinois Department of Transportation and promptly submit
reports on forms prepared by said Bureau.
iii. All compaction tests as required by the specifications or as directed by the CITY and report
promptly the same on forms prepared by the Bureau of Materials and Physical Research of
the Illinois Department of Transportation.
B. SERVICES AND PROCEDURES FOR CONSULTED CONSTRUCTION
MANAGEMENT/OBSERVATION
1. DUTIES AND AUTHOKITY OF THE RESIDENT EN(aINEER/TECHNICIAN
The Resident Engineer/Technician (Resident) provided by the CONSULTANT, who from this point
on shall be referred to, as the Resident, along with his/her staff is responsible for all construction details
on the project. He/she shall report directly to the City of Evanston Project Manager
Page 2 of 10
(COE PM). The Resident is expected to accept delegated responsibility and to make decisions within
the authority delegated to him/her. A Resident's first duty is to enforce the contract and specification
requirements. The Resident shall assign and schedule all field and material inspection and must
maintain daily contact with the Contractor's personnel to proficiently provide the engineering services
necessary for the Contractor's continued progress.
In addition, the Resident is expected to make the day-to-day decisions to the extent that his/her
experience and construction knowledge permit. However, the Resident is not authorized nor should
he/she attempt to revise, delete, or change the contract provisions. When contract, plan, or specification
changes are anticipated the Resident should contact the COE PM for guidance. The Resident also shall
schedule, attend, and provide meeting minutes for all necessary meetings.
The Resident shall be the COE public relations person when dealing those the contract may involve
and inconvenience. The Resident shall review contract compliance with respect to:
a. Contract Proposal
i. Special Provisions
ii. Highway Standards
b. Plans
i. General Notes
ii.Typical Sections
iii. Plan and Profile Sheets
iv. Cross Section Sheets
v. Highway Standards
vi. All Special Detail Sheets
c. "Supplemental Specifications and Recurring Special Provisions"
d. "Standard Specifications for Road and Bridge Construction"
e. Payroll
f. Pay Estimates
g. Erosion Control/Drainage
h. E.E.O. Bulletin Boards
i. Traffic Control
j. Documentation
k. Inspection
i. Material
ii. Field (Various Construction Operations)
1. Army Corp and EPA permits, SWPP completion, NOI and NOT submittals as well as other
paperwork required in active permits for the project.
m. CCDD compliance and necessary forms and paperwork
Page 3 of 10
2. MEETINGS
Prior to the start of construction, the COE shall arrange a pre -construction conference. All personnel
involved with the project, including all necessary utility representatives, Contractor's personnel,
construction supervision personnel, local agency representatives, and COE staff shall be requested
to attend. The Resident shall be required to attend, run, provide agenda and take meeting minutes
to be submitted to the COE with copies sent to all other attendees no later than 7 days after the date
of the pre -construction conference.
Bi-weekly coordination meetings shall be scheduled and coordinated by the Resident. These meetings
shall be for the purpose of coordinating construction activities for the upcoming two weeks, and any
other important issues that may arise. The Resident shall be required to attend, run and also provide
meeting minutes to be submitted to the COE no later than 7 days after the date of the coordination
meeting.
3. DOCUMENTATION
a. Project Diary: The Resident or a designated representative shall be required to keep a daily
diary on each contract.
The diary shall be a bound hardback book; there must be a separate diary on each Contract and
a separate diary for each year. All entries throughout the diary shall be in ink.
The first entry in the diary shall be on the inside cover. This entry shall include the year, the
official designation of the section (County, Section number, Route, District number, Job
number, Contract number), the name of the Contractor, and the name and signature of the
Resident. A list of all personnel (inspectors) assigned to or working on the project also shall be
printed on the inside cover, and each person shall put his/her initials after his/her name. COE's
return address shall be noted on the inside cover so that it may be returned if ever lost.
An entry must be made in the project diary for each day of the project, including weekends and
holidays, except when the project is officially suspended. Entries must begin by the official
start date or when the Contractor begins work,, whichever is first. The diary shall contain a day-
to-day record of all significant items relating to the project. The date and day of the week shall
be shown on the top of the page. Also, the time(s) of arrival and departure of the Resident or
staff shall be listed under the date. A description of the day activities, and the number and the
type of workers for the general contractor and each of the subcontractors shall be recorded for
each day. Other information that shall be documented in the project diary is:
Page 4of10
i. Weather.
ii. Progress schedule controlling item of work.
iii. Working days charged and reason for partial or non -working days.
iv. Traffic control inspections and changes.
V. Description and hours of material inspection (done by Material Consultants)
vi. Important discussions with Contractor(s).
vii. Official visitors and inspections.
viii. Opening and closing of detours.
ix. Work and materials rejected and reasons.
X. Time of discontinuing or resuming work and reasons.
xi. Account of any time spent by Contractor's workers or equipment on disputable items
of work.
xii. The presence of railroad flaggers and whether the Contractor is to be reimbursed for
their services.
xiii. Length and cause of any delay.
xiv. Dates on which payment began and end for Engineer's Field Office, or any other
calendar -month item.
xv. Description of important faxes and telephone calls. Unusual conditions, if any, such as
high water, bridge failures, accidents/injuries, etc.
b. Inspector's Daily Report (IDR): An Inspector's daily inspection field report shall be kept the
Resident and or his/her staff for each contract. I.D.O.T. form BC-628 shall be used for the
documentation of daily work. This form is available as a spreadsheet on Microsoft Excel and
is available from the COE Completed IDR forms shall be kept in chronological order in a 3-
ring hard cover binder. The items shall be checked on the right side of the report when they are
entered the Quantity Book. The information contained on this report shall identify:
i. Date
ii. Name of Contractor/Sub-Contractor(s) that performs on pay items
iii. Weather
iv. Item No.
V. Pay Item
vi. Location of work
vii. Quantity and Units
viii. Evidence of Material Inspection.
ix. Calculations and Sketches (if applicable)
C. Quantity Book: A Quantity Book shall be kept the Resident and or his/her staff for each
contract. A similar COE Quantity Book Form shall be used for all other projects. The COE
Quantity Book Form is available as a spreadsheet on Microsoft Excel and is available from the
COE A separate Quantity Book sheet shall be provided for each contract pay item. A title page
listing the official designation of the section, the name address, and telephone number of the
Contractor, and the address of COE shall be provided. Also, a sheet index page listing item
number, item, and page number shall be provided. The Quantity
Page 5 of 10
Book Sheets (in numerical order), title page, and sheet index page shall all be kept in a 3-ring
binder. Quantities shall be placed in this form daily.
d. Resident's Weekly Report: A weekly report containing a record of the contractor's progress
shall be kept by the Resident. IDOT form BC-239 shall be used for the Resident's Weekly
Report. This report shall be filled out weekly, signed by the Resident, and a copy mailed to the
Contractor's office as soon as possible (at no time shall the Contractor receive the copy later
than 7 days from the date of the report). Copies of the report shall marked c.c. for:
i. Contractor
ii. Project file (COE)
iii. Resident's file
f Other periodic reports for traffic control and project issues shall be completed and
maintained as per MOT policy and procedures.
The Resident shall keep his/her copies in chronological order, and contained within a hard
covered 3-ring binder.
4. CHANGE ORDERS,
Whenever it becomes apparent that extra work is necessary on a project, the Resident shall contact
COE. COE shall determine the appropriate course of action. Payment for extra work shall be
classified as either an agreed Unit Price or a Force Account. In the case when an Agreed Unit Price
shall be used, The Resident shall submit a formal request letter to the Contractor. This letter shall
list the requested item, unit, and estimated quantity for an Agreed Unit Price. Once the Contractor's
Agreed Unit Price letter is received., the COE shall review it. If the Agreed Unit Price letter is found
acceptable, the Resident shall prepare the appropriate Change Order form and submit it to COE.
In the case when a Force Account shall be used, the process shall be same as that of an Agreed Unit
Price, except that the Resident shall submit a formal request letter to the Contractor
Page 6 of 10
requesting an estimated amount for time, equipment and material costs for the proposed Force
Account work.
The Resident shall document this work daily by using IDOT form BC-635 and both the Contractor
and the Resident will retain copies.
The completed itemized bill shall be submitted to COE for approval, and Change Order processing.
Once COE has approved the Change Order, the Resident shall add the Agreed Unit Price(s) or
Force Account(s) to the next pay estimate as a line item.
All Change Orders shall be entered on a COE Change Order form. The COE Change Order form
is available as a spreadsheet on Microsoft Excel and can be obtained from the COE.
5. PAY ESTIMATES
The Resident shall prepare an Engineer's Payment Estimate (pay estimate) for submittal and
payment at least once a month for each contract. All documented partially and completed work that
has all required material inspection should be shown for payment on the Engineer's Payment
Estimate form.
Page 7 of 10
6. INSPECTION MATERIAL
An independent Materials Consultant shall perform all required material inspection for all projects.
The Materials Consultant shall be under the direct employment of Consultant. The Resident shall
coordinate direct, and schedule all material inspection with the Materials Consultant. The Resident
shall determine the type, frequency, and location as required by the IDOT Project Procedures Guide
(Sampling Frequencies for Testing and Inspection) and/or COE.
Materials inspection and documentation is the responsibility of the Materials Consultant. However,
the Resident and his/her staff shall verify that the quality, quantity, and frequency of all material
inspection reports meet the requirements of IDOT (Bureau of Materials). Copies of completed
material inspection reports shall be retained in the Resident's file.
Page 8of10
7. TRAFFIC. S;(1NTR0 . IN. PFCTiON
Inspection of all traffic control devices, signing, pavement marking, etc. shall be inspected by the
Resident or his/her staff daily when the Contractor is working. The Resident and or his/her staff
shall verify that all traffic control is accordance with the Traffic Control plan, and all applicable
standards. The Resident and or his/her staff shall notify the Contractor as soon as possible of any
and all deficiencies including:
a. Downed and/or damaged signs
b. Downed and/or damaged barricades or sign panels
c. Worn, missing or conflicting temporary pavement marking
d. Malfunctioning or damaged temporary traffic signals and temporary roadway lighting
The Resident shall list the times of inspection, descriptions of any and all deficiencies, and
description of conversation with Contractor in the Daily Diary and complete the appropriate IDOT
forms for Traffic Control Inspection for daytime and/or nighttime inspection.
8. FINAL INSPECTIONS
a. Traffic Signal/Roadway Lighting Installation: Once Traffic Signal/Roadway Lighting
installation have been completed and energized, the Resident shall schedule a Pre -Turn On
inspection with the Contractor and COE. The Contractor shall address any deficiencies that are
discovered as soon as possible. Once all deficiencies have been addressed, the Resident shall
schedule a Turn On inspection with the Contractor, Maintenance Contractor, controller
manufacturer's technician (Traffic Signals) and the COE.
b. Overall Project Inspection (Final Walk -Through): Upon notice from the Contractor of
completion of the entire project, the Resident shall schedule a walk-through inspection with the
Contractor, COE and any other agency (Municipal and/or State) representatives if there is any
outside agency funding. The inspection shall consist of walking the length of all portions of
roadway (both sides). The Resident shall include any and all deficiencies that are discovered in
the Resident's Punch list. The Punch list shall be addressed to the Contractor and signed by the
Resident. The Punch list shall be mailed to the Contractor, and a copy shall be sent to COE.
Once all deficiencies have been addressed, the Resident shall conduct another inspection with
the Contractor to insure that all the items on the punch list have been addressed.
9. )RECORD DRAWINGS
The Resident and or his/her staff shall provide a complete set of record drawings (as built plans) to
COE for their records. The record drawings shall be marked as "RECORD DRAWINGS" dated
and initialed by the individual(s) who prepared them. The drawings shall consist of a 11" x 17" size
set of project plans that have all changes and additions tagged by clouds or similar easy to see
markings in red ink.
Page 9of10
Central Street Bridge Replacement
Phase III Construction Management
C-91-301-16
Interra Inc.
Cost Estimate of Consultant Services
PAYROLL ESCALATION TABLE
FIXED RAISES
FIRM NAME �Int' erra, Inc. --7
PRIME/SUPPLEMENT 3Evanston-Central Street
Prepared By ?Ashish Shah t
CONTRACT TERM r-i4 1 MONTHS
START DATE 1. 10/1/20201
RAISE DATE 1 1/1/20211
END DATE 9/30/2022
ESCALATION PER YEAR
year First date
Last date
0 10/1 /2020
1 /1 /2021
1 1 /2/2021
1 /1 /2022
2 1 /2/2022
10/1 /2022
The total escalation =
Bureau of Design and Environment
Prepared By: Consultant
DATE 03/11/20
PTB-ITEM# 11 I
OVERHEAD RATE 146.28%!
COMPLEXITY FACTOR .01
% OF RAISE 3%
Months % of Contract
3 12.50%
12 51.50%
9 39.78%
3.78%
Printed 3/11/2020 4:19 PM Page 1 of 4 BDE 3608 Template (Rev. 10/19/17)
Bureau of Design and Environment
Preparedi By: Consultant
PAYROLL RATES
FIRM NAME
Interra, Inc.
DATE 03/11/20
PRIME/SUPPLEMENT
Evanston- Central Street
PTB-ITEM #
1
ESCALATION FACTOR
3.78%
Note: Rates should be capped on the AVG 1 tab as necessary
IDOT
CLASSIFICATION
PAYROLL RATES
CALCULATED RATE
ON FILE
Principal Engineer
$70.00
$72.65
Project Manager
$64.89
$67.35
Senior Materials Technician
$46.80
$48.57
"Staff Engineer
$31.50
$32.69
flnspector
$43.88
$45.54
Printed 3/11/2020 4:19 PM Page 2 of 4 BDE 3608 Template (Rev. 10/19/17)
FIRM
PTB-ITEM #
PRIME/SUPPLEMENT
DBE
DROP
ITEM
BOX
DBE :
Principal Engineer
DBE
Project Manager
DBE..
Senior Materials Technician
DBE
Staff Engineer
DBE,_
Inspector
Printed 3/11/2020 4:19 PM
COST PLUS FIXED FEE
COST
ESTIMATE OF CONSULTANT SERVICES
Bureau of
Design and Environment
Prepared By: Consultant
Interra, Inc.
DATE
03/11/20
1
OVERHEAD RATE
146.28%
Evanston- Central Street
COMPLEXITY FACTOR
0
OVERHEAD
SERVICES
% OF
MANHOURS
PAYROLL
&
DIRECT FIXED
BY
DBE
TOTAL
GRAND
FRINGE BENF
COSTS FEE
OTHERS
TOTAL
TOTAL
(A)
(B)
(C)
(D) (E)
(G)
(H)
(B-G)
4
280
410
104
794
794
0.57%
96
6,465
9,457
2,392
18,314
18,314
13.09%
120
5,828
8,526
10,630 2,157
27,141
27,141
19.40%
36
1,177
1,722
435
3,334
3,334
2.38%
700
I-
I
31,878
--
--
46,631
11,795
90,304
90,304
-
64.55%
I
I
I
I 01
9561
45,628 1
66,746 1
10,630 1 16,883 I
- I
139,887
139,887 1
100.00%
112,374
DBE 100.00%
Page 3 of 4
BDE 3608 Template (Rev. 10/19/17)
Bureau of Design and Environment
Prepared By: Consultant
FIRM Interra, Inc.
PTB-ITEM# 1
PRIME/SUPPLEMENT Evanston- Central Street
PAYROLL
AVG
TOTAL PROJ. RATES
HOURLY
Hours
CLASSIFICATION
RATES
Principal Engineer
70.00
4.0
Project Manager
67.35
96.0
Senior Materials Techniciar
48.57
120.0
Staff Engineer
32.69
36.0
Inspector
45.54
700.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0 I
I
0.0 I
I
0.0 1
I
0.0 I
I
0.0 1
I
0.0 I
I
0.0 I
1
0.0 1
0.0 1
0.0 1
I
0.0 I
I
0.0 I
TOTALS 1 956.0
AVERAGE HOURLY PROJECT RATES
DATE 03/11/20
SHEET
Principal Engineer
Project Manager
Senior Materials TechnicialStaff Engineer
%
Wgtd
Hours %
Wgtd
Hours %
Wgtd
Hours % Wgtd Hours %
Part.
Avg
Part.
Avg
Part.
Avg
Part. Avg Part.
0.42 %
0.29
4 100.00 %
70.00
10.04 %
6.76
96 100.00 %
67.35
12.55%
6.10
120 100.00 % 48.57
1 OF 5
Inspector
Wgtd Hours %
Avg Part.
3.77 % 1.23 36 _ 100.00 % 32.69
73.22% 33.35
100%
$47.73 4.0
100.00 %
$70.001 96.0
I
I I
I
I
I � �
I � �
100% I $67.351 120.0
100%
$48.57 I 36.0
100%
Wgtd
Avg
300 100.00% 45.54
$32.69 1700.0
100%
$45.54
Printed 3/11/2020 4:19 PM Page 4 of 4 BDE 3608 Template (Rev. 10/19/17)
IfUnols Department Direct Costs Check Sheet
of Transportation
COMPANY NAME: Interra, Inc.
PTB NUMBER: Evanston- Central Street
TODAY'S DATE: 3/2/2020
DWABLE UTILIZE CONTRACT TOTE
W.O. ONLY J.s. ONLY RATE
Per Diem (per GOVERNOR'S TRAVEL CONTROL
Up to state rate maximum
$0.00
$0.00
BOARD)
dging(per GOVERNORS
GOVERNOS TRAVEL CONTROL-
WActual cost (Up to state rate maximum) - - -
--
-
-
onAn.-
_ _
_ - - on nn'
BOARD)
(-
Air Fare
Coach rate, actual cost, requires minimum two weeks'
with prior IDOT_ approval
,Vehicle Mileage (per GOVERNOR'S TRAVEL
_
Up to state rate maximum j
CONTROL BOARD)
mm ^
Vehicle Owned or Leased
$32.50/half day (4 hours or less) or $65/full day
100
$65.00
$6,500.00
Vehicle Rental _
.Actual cost (Up to $55/day) -
$0.001. v
$0.00,
Tolls
Actual cost
$0.00
$0.00
Parking
Actual cost
µPremium
- $0.00
$0.00,
Overtime
portion (Submit supporting documentation)
0
$19.54
$0.00'
Shift Differential
'Actual cost (Based on firm's policy) _ _ f
e r -
$3.91
$0.00
Overnight Delivery/Postage/Courier Service
Actual cost (Submit supporting documentation)
$15.18
$0.00
Copies of Deliverables/Mylars (In-house)
Actual cost (Submit supporting documentation) _
$0.00
$0.00
Copies of Deliverables/Mylars (Outside)
Actual cost (Submit supporting documentation)
$0.00
$0.00
Project Specific Insurance
Actual cost
$0.00
$0.00
Monuments (Permanent)
Actual cost
$0.00
$0.00
Photo Processing
Actual cost
_ f
$0.00 -
$0.00'
2-Way Radio (Survey or Phase III Only)
Actual cost
$0.00
$0.00
Telephone Usage (Traffic System Monitoring Only)
Actual cost
$0.00
$0.00'
CADD R _
Actual cost (Max $15/hour) A
!Actual
$0.00
$0.00
Web Site
cost (Submit supporting documentation)
$0.00
$0.00,
Advertisements
Actual cost (Submit supporting documentation)
$0.00
$0.00
Public Meeting Facility Rental
Actual cost (Submit supporting documentation'I _
$0.00
$0.00
Public Meeting Exhibits/Renderings & Equipment
Actual cost (Submit supporting documentation)
$0.00
$0.00
Recording Fees
,Actual cost -
_
$0.00
$0.00,
Transcriptions (specific to project)
Actual cost
$0.00
$0.00
Courthouse Fees
Actual cost
Storm Sewer Cleaning and Televising
Actual cost (Requires 2-3 quotes with IDOT approval)
$0.00
$0.00
Traffic Control and Protection
Actual cost (Requires 2-3 quotes with IDOT approval)
$0.00
$0.00,
Aerial Photography and Mapping
Actual cost (Requires 2-3 quotes with IDOT approval)
$0.00
- $0.00
Utility Exploratory Trenching
Actual cost (Requires 2-3 quotes with IDOT approval) _
$0.00
$0.00
Testing of Soil Samples'
-
Actual cost
$0.00
$0.00
Lab Services'
Actual cost (Provide breakdown of each cost) see Items n
Y -
_
$0.00
$0.00
Lab - Standard Proctor (Soils)
0
$185.00
$0.00
Lab - Atterberg Limits
0 - -
$135.00
$0.00
Lab - Grain Size with Hydrometer (Soils)
0
$185.00
$0.00
Lab - Organic Content (Wet Method) (Soils)
_ W
- - - 0 -
$145.00
$0.00
Lab - Wash Gradation (Aggregates)
0
$160.00
$0.00
Lab -Cylinders 6xl2-Compressive Strength (PCC)
_ - _
_ M
64
$30.00
$1,920.00
Lab -Cylinders 48-Compressive Strength (PCC)
-
f 0
$20.00
$0.00
Lab - Air Voids (Gmm & Gmb) (HMA)
_ -
-
2 _
-
$470.00�
W $940.00
Lab - AC Content & Gradation (Extraction) (HMA)
2
$285.00�
$570.00
Lab - AC Content & Gradation (Ignition) (HMA)
_
- 0
$260.00
_ $0.00
Lab - Core Density (HMA)
10
$70.00
$700.00
Lab - Hamburg Wheel (Premade Samples) (HMA)
M1
w
0
-
$520.00V
$0.00
Equipment and/or Specialized Equipment Rental'
Actual cost (Requires 2-3 quotes with IDOT approval)
$0.00 -
A $0.00
'Per Attached Cost Breakdown Sheet
$0.00
$0.00
*if other allowable costs are needed and not listed, please add in the above spaces provided.
LEGEND
W.O. = Work Order
PRINTED 3/11/2020 BDE 436 (Rev. 09/30/13)