HomeMy WebLinkAbout051-R-20 Authorizing the City Manager to Enter into a Contract to Reconstruct the Fleetwood-Jourdain Gym Floor Without Utilizing a Public Bidding Process6/1 /2020
51-R-20
A RESOLUTION
Authorizing the City Manager to enter into a Contract to Reconstruct
the Fleetwood-Jourdain Gym Floor Without Utilizing a Public Bidding
Process
WHEREAS, in July 2018, the City of Evanston's Parks, Recreation, and
Community, and Community Services Department reported water damage to the gym
floor at Fleetwood-Jourdain Community Center; and
WHEREAS, despite City efforts to mitigate the damage, the damage to
the gym floor at Fleetwood-Jourdain Community Center continued to worsen and
rendered the gym unusable beginning in September 2019; and
WHEREAS, the City depends on the gym at Fleetwood -Jou rdai n
Community Center to provide a venue for community activities such as basketball, roller
skating, volleyball, after school programs, and special events. The gym is also the
location for the FAM basketball league which provides organized basketball league for
over one hundred (100) kids each season beginning in late September; and
WHEREAS, the City hired a forensic architect who identified numerous
issues that caused the water damage to the gym floor, which will require new a new
architectural design and reconstruction of the floor to restore the gym floor to a safe and
playable condition; and
WHEREAS, the cost for architectural plans and construction are expected
to each exceed twenty-five thousand dollars ($25,000.00); and
51-R-20
WHEREAS, Evanston City Code Section 1-17-1 requires the City to
advertise all contracts over twenty-five thousand dollars ($25,000.00) through the City's
request for proposal and/or bid process; and
WHEREAS, the City needs the gym at the Fleetwood -Jou rdai n
Community Center gym to re -open prior to September 2020 to support City programs,
the FAM basketball league, and restore a revenue from special events; and
WHEREAS, the City needs the gym at the Fleetwood -Jou rdai n
Community Center gym to re -open prior to September 2020 to support City programs;
and
WHEREAS, the City cannot complete the request for proposal process for
architectural designs and construction of a new gym, award the contracts, and complete
the construction of the new gym floor prior to September 2020; and
WHEREAS, the City Council previously approved Resolution 23-R-20,
authorizing the City Manager to enter into a contract without advertising for bids to
construct a new gym floor at the Fleetwood -Jou rdai n Community Center at a cost not to
exceed two hundred sixty thousand dollars ($260,000.00) based on an incorrect cost
estimate; and
WHEREAS, the actual bid price for construction of the gym floor is five
hundred ninety three thousand eight hundred fifty one dollars ($593,851.00); and
WHEREAS, Section 1-17-1 of the Evanston City Code permits City
Council to permit the City Manager to enter into contracts over twenty-five thousand
dollars ($25,000.00) without advertising for bids with approval of two-thirds (2/3) of all
Aldermen.
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51-R-20
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The City Manager is hereby authorized to enter into a
contract to construct a new gym floor at the Fleetwood -Jourdain Community Center
without advertising the contract for bids. The contract to construct a new gym floor at
the Fleetwood -Jou rdai n Community Center shall not exceed five hundred ninety three
thousand eight hundred fifty one dollars ($593,851.00).
SECTION 3: The City Manager is hereby authorized to execute payment
all required payments for the contract permitted in Section 2.
SECTION 4: The City Manager is hereby authorized and directed to
negotiate any additional conditions that he deems to be in the best interests of the City.
SECTION 6: Resolution 51-R-20 shall be in full force and effect from and
after its passage and approval in the manner provided by law.
Attest:
iEduGt.�do Czox4e z
Eduardo Gomez, Deputy City Clerk
Adopted: June 8 , 2020
Stephen H. Hagerty, Mayor
Approved as to form:
Kelley A. Gandurski, Corporation Counsel
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