HomeMy WebLinkAbout023-R-20 Authorizing the City Manager to enter into Contract to Design and Reconstruct the Fleetwood-Jourdain Gym Floor Without Utilizing a Public Bidding Process2/20/2020
23-R-20
A RESOLUTION
Authorizing the City Manager to enter into Contracts to Design and
Reconstruct the Fleetwood-Jourdain Gym Floor Without Utilizing a
Public Bidding Process
WHEREAS, in July 2018, the City of Evanston's Parks, Recreation, and
Community, and Community Services Department reported water damage to the gym
floor at Fleetwood-Jourdain Community Center; and
WHEREAS, despite City efforts to mitigate the damage, the damage to
the gym floor at Fleetwood-Jourdain Community Center continued to worsen and
rendered the gym unusable beginning in September 2019; and
WHEREAS, the City depends on the gym at Fleetwood Jourdain
Community Center to provide a venue for community activities such as basketball, roller
skating, volleyball, after school programs, and special events. The gym is also the
location for the FAM basketball league which provides organized basketball league for
over one hundred (100) kids each season beginning in late September; and
WHEREAS, the City hired a forensic architect who identified numerous
issues that caused the water damage to the gym floor, which will require new a new
architectural design and reconstruction of the floor to restore the gym floor to a safe and
playable condition; and
WHEREAS, the cost for architectural plans and construction are expected
to each exceed twenty-five thousand dollars ($25,000.00); and
23-R-20
WHEREAS, Evanston City Code Section 1-17-1 requires the City to
advertise all contracts over twenty-five thousand dollars ($25,000.00) through the City's
request for proposal and/or bid process; and
WHEREAS, the City needs the gym at the Fleetwood-Jourdain
Community Center gym to re -open prior to September 2020 to support City programs,
the FAM basketball league, and restore a revenue from special events; and
WHEREAS, the City needs the gym at the Fleetwood-Jourdain
Community Center gym to re -open prior to September 2020 to support City programs;
and
WHEREAS, the City cannot complete request for proposal process for
architectural designs and construction of a new gym, award the contracts, and complete
the construction of the new gym floor prior to September 2020; and
WHEREAS, Section 1-17-1 of the Evanston City Code permits City
Council to permit the City Manager to enter into contracts over twenty-five thousand
dollars ($25,000.00) without advertising for bids with approval of two-thirds (2/3) of all
Aldermen.
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The City Manager is hereby authorized to enter into a
contract to design a new gym floor at the Fleetwood-Jourdain Community Center
without advertising the contract for bids. The contract to design a new gym floor at the
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23-R-20
Fleetwood-Jourdain Community Center shall not exceed thirty-five thousand dollars
($35,000.00).
SECTION 3: The City Manager is hereby authorized to enter into a
contract to construct a new gym floor at the Fleetwood-Jourdain Community Center
without advertising the contract for bids. The contract to construct a new gym floor at
the Fleetwood-Jourdain Community Center shall not exceed two hundred sixty
thousand dollars ($260,000.00).
SECTION 4: The City Manager is hereby authorized to execute payment
all required payments for contract permitted in Section 2 and Section 3.
SECTION 5: The City Manager is hereby authorized and directed to
negotiate any additional conditions that he deems to be in the best interests of the City.
SECTION 6: Resolution 23-R-20 shall be in full force and effect from and
after its passage and approval in the manner provided by law.
4
Stephen H. Hage y, a r /
Attes Approved as to form:
Devon Reid, City Clerk K4110 Gand `r i, CorpaKif(on Counsel
1A l
Adopted: q 2020
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