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HomeMy WebLinkAboutRESOLUTIONS-2015-037-R-153/31 /2015 37-R-15 A RESOLUTION Approving and Authorizing the City Manager to Execute the Local Agency Amendment #1 for Federal Participation with the Illinois Department of Transportation and Appropriating Funds for the Dempster Street Traffic Signal Modernization and Coordination Project WHEREAS, the City of Evanston ("City") and the Illinois Department of Transportation ("IDOT"), in the interest to promote safe and efficient roadway system, have a continued desire to modernize and interconnect the traffic signals at Dempster Street (See map, attached hereto as Exhibit A, said services to be identified as State Section: 12-00262- 00-TL, State Job: C-91-467-12, and Project Number: CMM-4003(048) (hereinafter, the "PROJECT"); and WHEREAS, the PROJECT has been approved by IDOT to receive Federal Congestion Mitigation and Air Qualification ("CMAQ") funds for 80% of Construction and Construction Engineering costs; and WHEREAS, in order to obtain federal funding of local highway improvements, the City is required, under IDOT policies, to enter into an agreement for the funding of said local improvements; and WHEREAS, on December 8, 2015, the City Council approved Resolution 94-R- 14, attached hereto as Exhibit B, which approved and authorized the City Manager to sign the Local Agency Agreement for Federal Participation with IDOT; and WHEREAS, Resolution 94-R-14 approved construction costs in the amount of eight hundred three thousand five hundred dollars ($803,500.00), of which the City would fund one hundred sixty three thousand five hundred dollars ($164,500.00) from the Capital 37-R-15 Improvement Fund ("CIP") and the Federal Congestion Mitigation and Air Quality Improvement ("CMAQ") program would fund six hundred forty thousand dollars ($640,000.00); and WHEREAS, Resolution 94-R-14 approved construction engineering costs in the amount of one hundred eighteen thousand three hundred dollars ($118,300.00), of which the City would fund forty one thousand five hundred dollars ($41,500.00) and the Federal CMAQ program would fund seventy six thousand eight hundred dollars ($76,800.00); and WHEREAS, upon IDOT opening bids for the project, the lowest bid was substantially higher than the initial estimate presented in Resolution 94-R-14, requiring the City to submit the Local Agency Amendment #1 for Federal Participation between the State of Illinois and the City defining the supplemental local share of the cost of the improvement, said Amendment attached hereto as Exhibit C. WHEREAS, the City Council of the City of Evanston has determined it is in the best interests of the City to enter into said Amendment, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the attached Local Agency Amendment #1 for Federal Participation is hereby approved and, further, approves the revised construction cost of one million seventy seven thousand dollars ($1,077,000.00) and approves the revised construction engineering costs of one hundred eighteen thousand dollars ($118,000.00), totaling one million one hundred ninety five thousand dollars ($1,195,000.00); and SECTION 2: That the City hereby appropriates two hundred sixteen thousand dollars ($216,000.00) from the Capital Improvement Program ("CIP") fund for construction —2— 37-R-15 costs and one hundred eighteen thousand dollars ($118,000.00) from the Capital Improvement Program ("CIP") , of which ninety four thousand dollars ($94,000.00) will be reimbursed to the City by the State of Illinois for construction engineering costs; and SECTION 3: That the City Manager is hereby authorized to execute and the City Clerk hereby authorized to attest to the Local Agency Amendment #1 for Federal Participation made with IDOT, attached hereto as Exhibit C and made a part hereof. SECTION 4: That the City Manager is hereby authorized and directed to negotiate any additional conditions of the Amendment as may be determined to be in the best interests of the City. SECTION 5: That this Resolution 37-R-15 shall be in full force and effect from and after its passage and approval in the manner provided by law. e, a � Z -/ -- - �-- Z& Eliz4j6th B. Tisdahl, Mayor Attest: Rodney Gr ne, Cit Clerk✓� Adopted: 2015 —3— 37-R-15 EXHIBIT A Project Location Map -4- The City of Evanston Dempster Street Signal Interconnect Project 3600 135001 34W 133001 3200 1 31N 1 300D I 2900 I Moo 12900 �600250004012300f220012'� 200011900I1800 i12DOI 1600 I150° 140430d1200I1100I1oo+WJBDDI 700 I600 1 500 14001300120011001 SMee; Numbers CYy L,"4fs Ot4 City L,m,ts LOARRD 2>00 4 PK :'FORD U?® © o PAR � S S 26DD �, P ����ooD❑®�7OD2L61. �� °. D6� HAn so s. ❑ I �Q� NCOr❑Dl� 2100 LIN Si. �•a COLF 2200 y'CI� ORMA NOY Si. ��JaI5�5 U r'I7J'r� 5 PNome PAVN D D D� vJT 2100 SIMP ST �� VV/ 2000 aty Gamits �% AR 7IUII/ y +900 eMe eoo n < 1>oD 1600 iovnsn�iP 1500 OF THE - LAKE "°° CITY OF EVANSTON p L n U CRC NW 0 S 13DD Cook County, Illinois i EMP 1200 — Fowler & Dempster I 1100 — Hertrey & Dempster ��R ����� 1 �T low-- L�Y91l,L4 IL Shopping Plaza Drive & Dempster O LEE ST 900 800 Dodge & Dempslar _ H N 1IY�1 20o Asbury & Dempster 600 Rk�e & Dempster 0 — - Z KE � 50D €� Scale OAK10N ST I� C 400 AUCUSi, 199, L RobeH E Jomea 300 � -ppRK- 200 /� RRUMME� ci (li c 100 COS — JIJ HOWMD Si. 1 City Limits N r S a D� IE SD� rc � YT ,Dr--�D� a � 6eloat0 Q,e�n,e1{ 1 C1t-j Limits 51.Pe; Numbers I24002300I2200I 210D eODd 900180oI12Ool600I1SOOI1400I1300I1200111001100DI9001800I 200 I 800 I500I 40D J3001200110DI 2800 2200 2600 25. MO 2]00 z200 21DO 20DD 19C0 1 abD 17M 160C 1gpD 1400 13oa 12M 1100 800 200 6Do 5, 4D0 300 I t00 � I 1 37-R-15 EXHIBIT B Resolution 94-R-14 -5- 11 /24/2014 94-R-14 A RESOLUTION Authorizing the City Manager to Execute the Local Agency Agreement with the Illinois Department of Transportation and the Construction Engineering Services Agreement with Hampton, Lenzini and Renwick, Inc., for Federal Participation in the Phase [1[ Construction of the Dempster Street Traffic Signal Upgrade and Coordination Project WHEREAS, the City of Evanston ("City") and the Illinois Department of Transportation ("IDOT"), in the interest to promote safe and efficient roadway system, desire to upgrade construction and the Construction Engineering Services Agreement, as well as coordinate the traffic signals on Dempster Street (See map, attached hereto as Exhibit A, said services to be identified as State Section: 12-00262-00-TL, State Job: C-91-467-12, and Project Number: CMM-4003(048) (hereinafter, the "PROJECT"); and WHEREAS, the parties hereto are desirous of said PROJECT in that same will be of immediate benefit to the residents of the area and will be permanent in nature; and WHEREAS, the State of Illinois and the City wish to avail themselves of Federal funds' committed to improve this PROJECT; and WHEREAS, the City would like to enter into a Construction Engineering Services Agreement with consultants Hampton, Lenzini and Renwick, Inc., to provide construction engineering services; and WHEREAS, the City Council of the City of Evanston has determined it is in the best interests of the City to enter into said Agreements, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the City Manager is hereby authorized to execute and the City Clerk .hereby authorized to attest to the Local Agency Agreement for Federal Participation made with IDOT, attached hereto as Exhibit B, and the Construction Engineering Services Agreement with Hampton, Lenzini and Renwick, Inc., attached hereto as Exhibit C, and all made a part hereof. SECTION 2: That the City Manager is hereby authorized and directed to negotiate any additional conditions of the Agreements as may be determined to be in the best interests of the City. SECTION 3: That this Resolution 94-R-14 shall be in full force and effect from and after its passage and approval in the manner provided by law. Z'k f Rodney rreeene, City Clerk Adopted:2014 -2- Eliz,616eth B. Tisdahl, Mayor 37-R-15 EXHIBIT C Local Agency Amendment #1 for Federal Participation I M. Illinois Local Agency State Contract Day Labor Local Contract RR Force Account Department ® Of Transportaiaon City of Evanston � El � ITEP and/or Local Agency Amendment # 1 for Sectior. 12-00262-00-TL Fund Type: CMAQ SRTS Number Federal Participation Construction Enoineerino Right-of-VVav Job Number Project Number Job Number Project Number Job Number Project Number C-91-467-12 I CMM-4003(048) I I This Amendment is made and entered into between the above local agency hereinafter referred to as the "LA" and the state of Illinois, acting by and through its Department of Transportation, hereinafter referred to as "STATE". The STATE and LA jointly propose to improve the designated location as described below. The improvement shall be constructed in accordance with plans approved by the STATE and the STATE's policies and procedures approved and/or required by the Federal Highway Administration hereinafter referred to as "FHWA". Location Dempster Street Termini Fowler Avenue to Dodge Avenue Current Jurisdiction STATE Type of Work Participating Construction Non -Participating Construction Preliminary Engineering Construction Engineering Right of Way Railroads Utilities Materials TOTAL CMAQ 861,000 94,00'0 Location Route FAU 3727 Length 0.5 mile TIP Number 02-12-0006 Existing Structure No. N/A Amended Division of Cost % % LA % Total ( ) 216,000 ( BAL ) 1,077,000 ( ) 24,000 ( BAL ) 118,000 $ 955,000 $ $ 240,000 $ 1,195,000 `Maximum FHWA (CMAQ;) participation 80% not to exceed $955,000. NOTE: The costs shown in the Division of Cost table are approximate and subject to change. The final LA share is dependent on the final Federal and State participation. The actual costs will be used in the final division of cost for billing and reimbursment. If funding is not a percentage of the total, place an asterisk in the space provided for the percentage and explain above. Changes to Agreement Provisions See attached Resolution reflecting additional CMAQ participation and local funding appropriation and signature authorization. BE IT MUTUALLY AGREED that all remaining provisions of the original agreement not altered by this Amendment shall remain in full force and effect and the Amendment shall be binding upon and inure to the benefit of the parties hereto, their successors and assigns. Printed 4/6/2015 Page 1 of 2 BLR 05311 (Rev. 07/11/14) The LA further agrees, as a condition of payment, that it accepts and will comply with the applicable provisions set forth in this Amendment. APPROVED APPROVED Local Agency State of Illinois Department of Transportation Wally Bobkiewicz Name of Official (Print or Type Name) City Manager Title (County Board Chairperson/Mayor/Village President/etc.) (Signature) Date Randall S. Blankenhorn, Acting Secretary Date By: Aaron A. Weatherholt, Deputy Director of Highways Date Omer Osman, Director of Highways/Chief Engineer Date The above signature certifies the agency's TIN number is 36-6005870 conducting business as a Governmental Entity. DUNS Number 074390907 NOTE: If signature is by an APPOINTED official, a resolution authorizing said appointed official to execute this agreement is required. William M. Barnes, Chief Counsel Date Director of Finance and Administration Date Printed 4/6/2015 Page 2 of 2 BLR 05311 (Rev. 02/13/14)