HomeMy WebLinkAboutRESOLUTIONS-2016-061-R-168/2/2016
8/9/2016
61-R-16
A RESOLUTION
Amending City Council Rule Section 27, "Ward Communication Policy"
and Adding City Council Rule Section 28, f°Technology Allowance"
WHEREAS, The City Council amends the City Council Rules and
Organization of the City Council of the City of Evanston from time to time; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1. That Section 27 of the City Council Rules is hereby
amended to read as follows:
27. WARD COMMUNICATION POLICY
27.1 Electronic Communications. Upon Aldermanic request, City staff will support a Ward
E-Newsletter. Ward E-Newsletters are limited to six (6) per year. City staff will coordinate
use of an on-line service for the preparation and issuance of the Ward E-Newsletter.
Aldermen must provide all written content, hyperlinks, and graphics in a Word document
so that City staff can format into the newsletter template. All content should be submitted
to City staff at least one (1) week prior to the intended issuance date.
27.2 Electronic Announcements. Upon Aldermanic request, City staff will send Ward
Announcements on behalf of the Alderman. Ward Announcements are: (1) ward meeting
agenda notifications; (2) meeting notification reminders; (3) PDF document attachments;
and (4) single topic ward -specific notifications. Ward Announcements are limited to two
(2) per month. City staff will coordinate use of an on-line service in preparation and
issuance of announcements. Aldermen must provide all written content and/or PDF
documents for attachment.
27.3 Postcard Announcements. Staff will develop and mail two (2) postcards per year per
Alderman for Ward and/or community meetings. All content must be submitted to City
staff four (4) weeks prior to the meeting date.
27.4 Ward Meetings. City can assist Alderman in preparations for Ward meetings upon
request. Requests for assistance should be made twenty-one (21) days in advance to
ensure staff availability and presence. City staff will add Ward meetings to the City
calendar as soon as dates are determined. City staff can assist in securing space for
61-R-16
ward meetings.
SECTION 2. That the City Council Rules are hereby amended to add
Section 28, "Technology Allowance," which shall read as follows:
28. TECHNOLOGY ALLOWANCE
28.1 The Mayor and each Alderman will receive a monthly technology allowance in the
amount of seventy-five dollars ($75.00) per month to assist with technological amenities
associated with conducting City business, including, but not limited to: high-speed internet
service, a mobile phone device/service or other communication needs.
28.2 Any additional costs over and above the Technology Allowance will be the
responsibility of the individual Alderman or Mayor.
SECTION 3: That this Resolution 61-R-16 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
Attest:
Ro ney Greene, ity clerk
Adopted: V��J' �' \ 5, 2016
Er eth B. Tisdahl, Mayor
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