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Home My WebLink AboutRESOLUTIONS-2016-049-R-167/7/2016 49-R-16 A RESOLUTION Authorizing the City Manager to Sign an Amended Cost Local Agency Participation Agreement with the Illinois Department of Transportation to Fund Intersection Improvements for Emerson Street, Ridge Avenue and Green Bay Road Project WHEREAS, a goal of the Strategic Plan for the City of Evanston is to provide safe transportation infrastructure within City confines; and WHEREAS, in order to facilitate the free flow of traffic and insure safety to the motoring public, the City of Evanston and the Illinois Department of Transportation ("IDOT"), are desirous of entering into a Local Public Agency Agreement for Federal Participation (the "Agreement"), a copy of which is attached hereto and incorporated herein as Exhibit 1; and WHEREAS, the funding provided under the Agreement will be devoted to intersection improvements for Emerson Street, Ridge Avenue and Green Bay Road Project including traffic signal modernization and new traffic signal installation, drainage improvements, water main replacement and landscaping for the intersection; and WHEREAS, on January 11, 2016, the City Council adopted Resolution 4- R-16 approving the Agreement, which included a total anticipated cost of $8,334,943 with the City's local share at Four Million Four Hundred Two Thousand Three Hundred Seventy -Three Dollars ($4,402,373) for the subject improvements allocated from various City funding sources (Capital Improvement Fund, Sewer Fund, Water Fund, and Parking Fund); and 49-R-16 WHEREAS, the bids for the Project were reviewed and A. Lamp Concrete Contractors Inc., was the lowest bidder in the amount of $11,180,282.42, accordingly the lowest bid was $2,845,339 higher than the previously authorized funding allocation of $8,334,943; WHEREAS, this resolution is necessary to address the higher construction costs for the overall Project and the increased funding needed from the City; the City's share in the Project cost is now Five Million One Hundred Eighty -Six Thousand Five Hundred Two and 42/100 Dollars ($5,186,502.42) from various City funding sources (Capital Improvement Fund, Sewer Fund, Water Fund, and Parking Fund); and WHEREAS, the City Council of the City of Evanston has determined that it is in the best interests of the City of Evanston to enter into said Agreement with IDOT, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the City Manager is hereby authorized and directed to sign and the City Clerk authorized and directed to attest on behalf of the City the cost local participation Agreement by and between the City of Evanston and IDOT, attached hereto as Exhibit A and incorporated herein by reference. SECTION 2: That the City Manager is hereby authorized and directed to negotiate any additional conditions of the Agreement as may be determined to be in the best interests of the City. SECTION 3: That this Resolution 49-R-16 shall be in full force and effect from and after its passage and approval in the manner provided by law. —2— Att Rddney ene, City Clerk Adopted: �� 7 , 2016 -3- ez, 4, k � 2 -Te, e--; �- Eliza"th B. Tisdahl, Mayor 49-R-16 EXHIBIT 1 Local Agency Participation Agreement -4- Local Public Agency State Contract Day Labor Local Contract RR Force Account Illinois Department ® ❑ ❑ ❑ of Transportation City of Evanston Local Public Agency Amendment HSIITEP / SRTS i 9 Y Section: 13-00270-00-CH Fund Type: CMAQ HSIP # 1 for Federal Participation Number(s) I Construction Enaineerino _ Riaht-of-Wav Job Number Project Number Job Number Project Number Job Number Project Number C-91-065-14 I CMM-M-4003(237) This Amendment is made and entered into between the above local public agency, hereinafter referred to as the "LPA", and the state of Illinois, acting by and through its Department of Transportation, hereinafter referred to as "STATE". The STATE and LPA have jointly proposed to improve the designated location as described below and agree to the changes outlined in this Amendment. The improvement shall be constructed in accordance with plans approved by the STATE and the STATE's policies and procedures approved and/or required by the Federal Highway Administration, hereinafter referred to as "FHWA". Location Location 1)Asbury Avenue, 2) Emerson Street Route 1) FAU 3732,FAU 1312 Length 2) 0.18 mi. 3) Green Bay Road, 4) Ridge Avenue 3) FAU 2744, 4) FAU 3509 3) 0.76 mi. 4) 0.28 mi. Termini 1) Green Bay Road to Emerson Street, 2) Oak Street to Asbury Avenue, 3) Ridge Avenue to McCormick Boulevard, 4) Garnett Place to Clark Street Current Jurisdiction LPA Type of Work Participating Construction Non -Participating Construction Preliminary Engineering Construction Engineering Right of Way Railroads Utilities Materials TOTAL 041111 02-06-0034 016-0289 TIP Number Existing Structure No Amended Division of Cost STU % CMPQ % LPA % Total 2,758,780 ( * ) 3,235,000 ( ** ) 2,281,185.75 ( BAL ) 8,274,965.75 ( ) ( ) 2,905,316.67 ( 100 ) 2,905,316.67 ( ) ( ) ( Y $ 2,758,780 $ 3,235,000 $ 5,186,502.42 $ 11,180,282.42 * Maximum FHWA (STU) participation 70% not to exceed $2,758,780 **Maximum FHWA (CMAQ) participation 80% not to exceed $3,235,000 Non -Participating Construction includes but is not limited to roadway lighting, water main, and landscaping. The costs shown in the Division of Cost table are approximate and subject to change. The final LPA share is dependent on the final Federal and State participation. The actual costs will be used in the final division of cost for billing and reimbursment. If funding is not a percentage of the total, place an asterisk in the space provided for the percentage and explain above. Local Public Agency Appropriation For Amendments Increasing the LPA share: By execution of this Amendment, the LPA attests that additional moneys have been appropriated or reserved by resolution or ordinance to fund the aditional share of LPA project costs. A copy of the resolution or ordinance is attached as an addend um(required for increases to state -let contracts only). Printed 7/28/2016 Page 1 of 2 BLR 05311 (Rev. 09/03/15) ADDENDA Additional information, changes, and/or stipulations to the original Agreement .are hereby attached and identified below as being a part of this Amendment. (Insert addendum numbers and titles as applicable) BE IT MUTUALLY AGREED that all remaining provisions of the original agreement not altered by this Amendment shall remain in full force and effect and the Amendment shall be binding upon and inure to the benefit of the parties hereto, their successors and assigns. The LPA further agrees, as a condition of payment, that it accepts and will comply with the applicable provisions set forth in this Amendment and all Addenda. APPROVED Local Public Agency APPROVED State of Illinois Department of Transportation Name of Official (Print or Type Name) Randall S. Blankenhorn, Secretary Date By: Title (County Board Chairperson/MayorNillage President/etc.) Aaron A. Weatherholt, Deputy Director of Highways Date Omer Osman, Director of Highways/Chief Engineer Date (Signature) Date The above signature certifies the agency's TIN number William M. Barnes, Chief Counsel Date conducting business as a Governmental Entity. DUNS Number Jeff Heck, Chief Fiscal Officer (CFO) Date NOTE: If the LPA signature is by an APPOINTED official, a resolution authorizing said appointed official to execute this agreement is required. Printed 7/28/2016 Page 2 of 2 BLR 05311 (Rev. 09/03/15)