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Home My WebLink About014-R-182/27/2018 14-R-18 A RESOLUTION Authorizing the City Manager to sign a Resolution for Maintenance of Streets and Highways in order to transfer funds Previously Allocated in the 2017 Fiscal Year Budget from the Motor Fuel Tax fund to the General Fund for the General Maintenance of Streets WHEREAS, the City of Evanston is a home rule unit of government and operates under the Budget Officer form of Illinois governmental budgeting; and WHEREAS, the City Council previously approved the 2017 fiscal year budget, which included a fund transfer from the Motor Fuel Tax fund ("MFT Fund") to the City's General Fund for the purpose of general maintenance of streets by City staff for street cleaning and snow and ice removal; WHEREAS, the MFT Fund is distributed to the City through the Illinois Department of Transportation ("IDOT") and held by IDOT for the City as an unobligated balance in the City's MFT Account; WHEREAS, the City Council must approve the attached Resolution for Maintenance of Streets and Highways by Municipality under the Illinois Highway Code, in order to transfer the unobligated balance of the MFT Fund to the General Fund for general maintenance of streets (the "IDOT Resolution"); NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the City Manager is hereby authorized and directed to sign and the City Clerk authorized and directed to attest on behalf of the City the IDOT 14-R-18 Resolution for Maintenance of Streets and Highways by Municipality under the Illinois Highway Code, the IDOT Resolution is attached as Exhibit A. SECTION 2: That the City Manager shall direct the Municipal Budget Officer to make said transfer promptly. That the City Budget Officer is authorized to transfer the MFT Fund to the General Fund for the purpose of general maintenance of streets in the City of Evanston in the principal amount of $957,990 (Nine Hundred Fifty -Seven Thousand Nine Hundred Ninety Dollars). SECTION 3: That the uses and expenditures from the General Fund for general maintenance of streets within the City are all for lawful corporate purposes. SECTION 4: That this Resolution, 14-R-18, shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. Attest: Devon Reid, City Clerk Adopted: Kq,(c. \ 1 , 2018 Stephen FA. Ha rt , a;or J Approved as t form q/, / r1w W. Grant Farrar, Corporation Counsel -2- EXHIBIT A IDOT Resolution for Maintenance of Streets and Highways by the Municipality under the Illinois Vehicle Code -3- ►) Illinois Department Resolution for Maintenance o _o Transporkation Under the Illinois Highway Code o Resolution Number Resolution Type I14-R-18 (Original Section Number 17-00000-00-G M BE IT RESOLVED, by the Council of the City of Governing Body Type Local Public Agency Type Evanston Illinois that there is hereby appropriated the sum of Name of Local Public Agency Nine hundreden fifty seven nine hundred Dollars ( $957,900.00 ) of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from 01/01/17 to 12/31/17 Beginning Date Ending Date BE IT FURTHER RESOLVED, that only those operations as listed and described on the approved Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED, that City of Evanston Local Public Agency Type Name of Local Public Agency shall submit within three months after the end of the maintenance period as stated above, to the Department of Transportation, on forms available from the Department, a certified statement showing expenditures and the balances remaining in the funds authorized for expenditure by the Department under this appropriation, and BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) ceritified originals of this resolution to the district office of the Department of Transportation. I City Clerk in and for said City Name of Clerk Local Public Agency Type Local Public Agency Type of Evanston in the State of Illinois, and keeper of the records and files thereof, as Name of Local Public Agency provided by statute, do hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the Council of Evanston Governing Body Type Name of Local Public Agency IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of Day (SEAL) Clerk Signature at a meeting held on Month, Year APPROVED Regional Engineer Department of Transportation Date Date Printed 03/01/18 BLR 14220 (Rev. 03/13/17) Instructions for BLR 14220 This form shall be used when a Local Public Agency (LPA) wants to perform maintenance operations using Motor Fuel Tax (MFT) funds. Refer to Chapter 14 of the Bureau of Local Roads and Streets Manual (BLRS Manual) for more detailed information. This form is to be used by a Municipality or a County. Road Districts will use BLR 14221. For signature requirements refer to Chapter 2, Section 3.05(b) of the BLRS Manual. When filling out this form electronically, once a field is initially completed, fields requiring the same information will be auto -populated. Resolution Number Insert the resolution number as assigned by the LPA, if applicable. Resolution Type From the drop down box., choose the type of resolution: -Original would be used when passing a resolution for the first time for this project. -Supplemental would be used when passing a resolution increasing appropriation above previously passed resolutions. -Amended would be used when a previously passed resolution is being amended. Section Number Insert the section number of the improvement covered by the resolution. Governing Body Type From the drop down box choose the type of administrative body. Choose Board for County; Council or President and Board of Trustees for a City, Village or Town. LPA Type From the drop down box choose the LPA body type; County, City, Town or Village. Name of LPA Insert the name of the LPA. Resolution Amount Insert the dollar value of the resolution for maintenance to be paid for with MFT funds in words, followed by the same amount in numerical format in the (). Beginning Date Insert the beginning date of the maintenance period. Maintenance periods must be a 12 or 24 month consecutive period. Ending Date Insert the ending date of the maintenance period. LPA Type From the drop down box choose the LPA body type; County, City, Town or Village. Name of LPA Insert the name of the LPA. Name of Clerk Insert the name of the LPA Clerk. LPA Type From the drop down box choose the LPA body type; County, City, Town or Village. LPA Type From the drop down box choose the LPA body type; County, City, Town or Village. Name of LPA Insert the name of the LPA. Governing Body Type From the drop down box choose the type of administrative body. Choose Board for County; Council or President and Board of Trustees for a City, Village or Town. Name of LPA Insert the name of the LPA. Date Insert the date of the meeting Day Insert the day the Clerk signed the document. Month, Year Insert the month and year of the clerk's signature. Clerk Signature Clerk shall sign here. Approved The Department of Transportation representative shall sign and date here upon approval A minimum of four(4) certified signed originals must be submitted to the Regional Engineer's District office. Following the Regional Engineer's approval, distribution will' be as follows: Local Public Agency Clerk Engineer (Municipal, Consultant or County) District Compliance Review District File Printed 03/01/18 BLR 14220 (Rev. 03/13/17)