HomeMy WebLinkAbout040-R-186/18/2018
40-R-18
A RESOLUTION
Authorizing the City Manager to Sign a Preliminary Engineering
Services Agreement for Federal Participation with the Illinois
Department of Transportation and Stanley Consultants, Inc. for the
Central Street Bridge Phase 11 Engineering Study
WHEREAS, the City of Evanston and Illinois Department of Transportation
(hereinafter "IDOT" ), in the interest of improving the overall structure of the Central Street
Bridge, are desirous of replacing the existing bridge structure over the North Shore
Channel, said improvement to be identified as State Section Number: 16-00278-00-BR,
State Job Number: P/D/C-91-301-16, and Project Number: BRM-9003(759), hereinafter
referred to as the "Project"; and
WHEREAS, the parties hereto are desirous of said Project in that same will
be of immediate benefit to the residents of the area and will be permanent in nature; and
WHEREAS, the City is desirous of entering into a preliminary engineering
services agreement with IDOT for federal participation for the Project; and
WHEREAS, the City is desirous of entering into a professional services
agreement with Stanley Consultants, Inc. for the Project; and
WHEREAS, the City Council of the City of Evanston has determined it is
in the best interests of the City to enter into a preliminary engineering services
agreement for federal participation with IDOT and a professional services agreement
with Stanley Consultants, Inc.,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
40-R-18
SECTION 1: That the City Manager is hereby authorized to sign and the
City Clerk is hereby authorized to attest to the Preliminary Engineering Services
Agreement for Federal Participation with [DOT, attached hereto as Exhibit 1 and
incorporated herein by reference and the City of Evanston Professional Services
Agreement for the Central Street Bridge Replacement/Rehabilitation Project Phase II
Engineering with Stanley Consultants, Inc., attached hereto as Exhibit 2 and
incorporated herein by reference.
SECTION 2: The City Manager is hereby authorized and directed to
negotiate any additional conditions of the Preliminary Engineering Services
Agreement and the City of Evanston Professional Services Agreement as he may
determine to be in the best interests of the City.
SECTION 3: That this Resolution 40-R-18 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
:7
/ Z
Stephen .Hag .� a
l
Attest: ( �'
Devon Reid, City Clerk
Adopted: J (ln� oZs , 2018
-2-
Approved as to form:
M". Or -
Michelle L. Masoncup, Int4rim
Corporation Counsel
40-R-18
EXHIBIT 1
Preliminary Engineering Services Agreement for Federal Participation
Between the City of Evanston and MOT
-3-
Local Agency
Consultant
City of Evanston
L
Illinois Department
&
Stanley Consultants
0
of Transportation
C
County
C
0 Address
Cook
A
N 8501 West Hiaains Road, Suite 730
Section
L
S City
16-00278-00-BR
lJ Chicaao
Project No.
BRM-9003(759)
A
Preliminary Engineering
L State
Illinois
C'
Services Agreement
T
Job No.
P-91-301-16
E
For
Zip Code
A 60631
Contact Name/Phone/E-mail Address
N
Federal Participation
N Contact Name/Phone/E-mail Address
Sat Nagar
C
T Paul Schneider
847-866-2967
Y
773-693-9624
snagar0citvofevanston.oru_
schneiderDaulna.stanlevarouD.com
THIS AGREEMENT is made and entered into this
day of
I between the above
Local Agency (LA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with the PROJECT.
Federal -aid funds allotted to the LA by the
state of
Illinois under the general supervision of the Illinois Department of Transportation
(STATE) will be used entirely or in part to finance engineering services as described under
AGREEMENT PROVISIONS.
Project Description
Name Central Street Bridge Improvement Route 9-1301 Length 0.1 mile Structure No. 016-6951
Termini Central Street Bridge over the North Shore Channel (Structure touch -down)
Description Prepare all necessary Phase II Contract Documents for the improvement of the structure in accordance with the findings
of the Project Development Report.
Agreement Provisions
I. THE ENGINEER AGREES,
1. To perform or be responsible for the performance, in accordance with STATE approved design standards and policies, of
engineering services for the LA for the proposed improvement herein described.
2. To attend any and all meetings and visit the site of the proposed improvement at any reasonable time when requested by
representatives of the LA or STATE.
3. To complete the services herein described within 360 calendar days from the date of the Notice to Proceed from the
LA, excluding from consideration periods of delay caused by circumstances beyond the control of the ENGINEER.
4. The classifications of the employees used in the work should be consistent with the employee classifications and estimated man-
hours shown in EXHIBIT A. If higher -salaried personnel of the firm, including the Principal Engineer, perform services that are
indicated in Exhibit A to be performed by lesser -salaried personnel, the wage rate billed for such services shall be commensurate
with the payroll rate for the work performed.
5. That the ENGINEER is qualified technically and is entirely conversant with the design standards and policies applicable for the
PROJECT; and that the ENGINEER has sufficient properly trained, organized and experienced personnel to perform the services
enumerated herein.
6. That the ENGINEER shall be responsible for the accuracy of the work and shall promptly make necessary revisions or corrections
resulting from the ENGINEER's errors. omissions or negligent acts without additional compensation. Acceptance of work by the
STATE will not relieve the ENGINEER of the responsibility to make subsequent correction of any such errors or omissions or for
clarification of any ambiguities.
7. That all plans and other documents furnished by the ENGINEER pursuant to this AGREEMENT will be endorsed by the ENGINEER
and will affix the ENGINEER's professional seal when such seal is required by law. Plans for structures to be built as a part of the
improvement will be prepared under the supervision of a registered structural engineer and will affix structural engineer seal when
such seal is required by law. It will be the ENGINEER's responsibility to affix the proper seal as required by the Bureau of Local
Roads and Streets manual published by the STATE.
8. That the ENGINEER will comply with applicable federal statutes, state of Illinois statutes, and local laws or ordinances of the LA.
Page 1 of 7 BLR 05610 (Rev. 11/21/13)
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9. The undersigned certifies neither the ENGINEER nor I have:
a. employed or retained for commission, percentage, brokerage, contingent fee or other considerations, any firm or person (other
than a bona fide employee working solely for me or the above ENGINEER) to solicit or secure this AGREEMENT,
b. agreed, as an express or implied condition for obtaining this AGREEMENT, to employ or retain the services of any firm or
person in connection with carrying out the AGREEMENT or
c. paid, or agreed to pay any firm, organization or person (other than a bona fide employee working solely for me or the above
ENGINEER) any fee, contribution, donation or consideration of any kind for, or in connection with, procuring or carrying out the
AGREEMENT.
d. are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered
transactions by any Federal department or agency,
e. have not within a three-year period preceding the AGREEMENT been convicted of or had a civil judgment rendered against
them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain or performing a public
(Federal, State or local) transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft,
forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property,
f. are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with
commission of any of the offenses enumerated in paragraph (e) and
g. have not within a three-year period' preceding this AGREEMENT had one or more public transactions (Federal, State or local)
terminated for cause or default.
10. To pay its subconsultants for satisfactory performance no later than 30 days from receipt of each payment from the LA.
11. To submit all invoices to the LA within one year of the completion of the work called for in this AGREEMENT or any subsequent
Amendment or Supplement.
12. To submit BLR 05613, Engineering Payment Report, to the STATE upon completion of the project (Exhibit B).
13. Scope of Services to be provided by the ENGINEER:
® Make such detailed surveys as are necessary for the planning and design of the PROJECT.
❑ Make stream and flood plain hydraulic surveys and gather both existing bridge upstream and downstream high water data and
flood flow histories.
® Prepare applications for U.S. Army Corps of Engineers Permit, Illinois Department of Natural Resources Office of Water
Resources Permit and Illinois Environmental Protection Agency Section 404 Water Quality Certification.
❑ Design and/or approve cofferdams and superstructure shop drawings.
❑ Prepare Bridge Condition Report and Preliminary Bridge Design and Hydraulic Report, (including economic analysis of bridge or
culvert types and high water effects on roadway overflows and bridge approaches).
❑ Prepare the necessary environmental and planning documents including the Project Development Report, Environmental Class of
Action Determination or Environmental Assessment, State Clearinghouse, Substate Clearinghouse and all necessary
environmental clearances.
❑ Make such soil surveys or subsurface investigations including borings and soil profiles as maybe required to furnish sufficient data
for the design of the proposed improvement. Such investigations to be made in accordance with the current Standard
Specifications for Road and Bridge Construction, Bureau of Local Roads and Streets Administrative Policies, Federal -Aid
Procedures for Local Highway Improvements or any other applicable requirements of the STATE.
❑ Analyze and evaluate the soil surveys and structure borings to determine the roadway structural design and bridge foundation.
❑ Prepare preliminary roadway and drainage structure plans and meet with representatives of the LA and STATE at the site of the
improvement for review of plans prior to the establishment of final vertical and horizontal alignment, location and size of drainage
structures, and compliance with applicable design requirements and policies.
❑ Make or cause to be made such traffic studies and counts and special intersection studies as may be required to furnish sufficient
data for the design of the proposed improvement.
® Complete the general and detailed plans, special provisions and estimate of cost. Contract plans shall be prepared in accordance
with the guidelines contained in the Bureau of Local Roads and Streets manual. The special provisions and detailed estimate of
cost shall be furnished in quadruplicate.
® Furnish the LA with survey and drafts in quadruplicate all necessary right-of-way dedications, construction easements and borrow
pit and channel change agreements including prints of the corresponding plats and staking as required.
Page 2 of 7 BLR 05610 (Rev. 11/21/13)
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II. THE LA AGREES,
1. To furnish the ENGINEER all presently available survey data and information
2. To pay the ENGINEER as compensation for all services rendered in accordance with this AGREEMENT, on the basis of the
following compensation formulas:
Cost Plus Fixed Fee ® CPFF = 14.5%[DL + R(DL) + OH(DL) + IHDC], or
❑ CPFF = 14.5%[DL + R(DL) + 1.4(DL) + IHDC], or
❑ CPFF = 14.5%[(2.3 + R)DL + IHDC]
Where: DL = Direct Labor
IHDC = In House Direct Costs
OH = Consultant Firm's Actual Overhead Factor
R = Complexity Factor
Specific Rate ❑ (Pay per element)
Lump Sum ❑
3. To pay the ENGINEER using one of the following methods as required by 49 CFR part 26 and 605 ILCS 5/5-409:
❑ With Retainage
a) For the first 50% of completed work, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by
the LA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to
90% of the value of the partially completed work minus all previous partial payments made to the ENGINEER.
b) After 50% of the work is completed, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by
the LA, monthly payments covering work performed shall be due and payable to the ENGINEER, such payments to be equal to
95% of the value of the partially completed work minus all previous partial payments made to the ENGINEER.
c) Final Payment — Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have
been made and accepted by the LA and the STATE, a sum of money equal to the basic fee as determined in this
AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to
the ENGINEER.
® Without Retainage
a) For progressive payments — Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA,
monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to the value
of the partially completed work minus all previous partial payments made to the ENGINEER.
b) Final Payment — Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have
been made and accepted by the LA and STATE, a sum o money equal to the basic fee as determined in this AGREEMENT
less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER.
4. The recipient shall not discriminate on the basis of race, color, national origin or sex in the award and performance of any DOT -
assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall take all
necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of DOT -assisted
contracts. The recipient's DBE program, as required by 49 CFR part 26 and as approved by DOT, is incorporated by reference in
this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as violation of
this agreement. Upon notification to the recipient of its failure to carry out its approved program, the Department may impose
sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or
the Program Fraud Civil Remedies Act of 1986 (31U.S.C. 3801 et seq.).
III. IT IS MUTALLY AGREED,
1. That no work shall be commenced by the ENGINEER prior to issuance by the LA of a written Notice to Proceed.
2. That tracings, plans, specifications, estimates, maps and other documents prepared by the ENGINEER in accordance with this
AGREEMENT shall be delivered to and become the property of the LA and that basic survey notes, sketches, charts and other data
prepared or obtained in accordance with this AGREEMENT shall be made available, upon request, to the LA or to the STATE,
without restriction or limitation as to their use.
Page 3 of 7 BLR 05610 (Rev. 11/21/13)
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3. That all reports, plans, estimates and special provisions furnished by the ENGINEER shall be in accordance with the current
Standard Specifications for Road and Bridge Construction, Bureau of Local Roads and Streets Administrative Policies, Federal -Aid
Procedures for Local Highway Improvements or any other applicable requirements of the STATE, it being understood that all such
furnished documents shall be approved by the LA and the STATE before final acceptance. During the performance of the
engineering services herein provided for, the ENGINEER shall be responsible for any loss or damage to the documents herein
enumerated while they are in the ENGINEER's possession and any such loss or damage shall be restored at the ENGINEER's
expense.
4. That none of the services to be furnished by the ENGINEER shall be sublet, assigned or transferred to any other party or parties
without written consent of the LA. The consent to sublet, assign or otherwise transfer any portion of the services to be furnished by
the ENGINEER shall not be construed to relieve the ENGINEER of any responsibility for the fulfillment of this agreement.
5. To maintain, for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to
verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all
books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and
the STATE; and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents
required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under
the contract for which adequate books, records and supporting documentation are not available to support their purported
disbursement.
6. The payment by the LA in accordance with numbered paragraph 3 of Section II will be considered payment in full for all services
rendered in accordance with this AGREEMENT whether or not they be actually enumerated in this AGREEMENT.
7. That the ENGINEER shall be responsible for any and all damages to property or persons arising out of an error, omission and/or
negligent act in the prosecution of the ENGINEER's work and shall indemnify and save harmless the LA, the STATE, and their
officers, agents and employees from all suits, claims, actions or damages of any nature whatsoever resulting there from. These
indemnities shall not be limited by the listing of any insurance policy.
8. This AGREEMENT may be terminated by the LA upon giving notice in writing to the ENGINEER at the ENGINEER's last known post
office address. Upon such termination, the ENGINEER shall cause to be delivered to the LA all drawings, plats, surveys, reports,
permits, agreements, soils and foundation analysis, provisions, specifications, partial and completed estimates and data, if any from
soil survey and subsurface investigation with the understanding that all such material becomes the property of the LA. The LA will be
responsible for reimbursement of all eligible expenses to date of the written notice of termination.
9. This certification is required by the Drug Free Workplace Act (301LCS 580). The Drug Free Workplace Act requires that no grantee
or contractor shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of any property
or service from the State unless that grantee or contractor will provide a drug free workplace. False certification or violation of the
certification may result in sanctions including, but not limited to, suspension of contract or grant payments, termination of a contract or
grant and debarment of the contracting or grant opportunities with the State for at least one (1) year but no more than five (5) years.
For the purpose of this certification, "grantee" or "contractor" means a corporation, partnership or other entity with twenty-five (25) or
more employees at the time of issuing the grant, or a department, division or other unit thereof, directly responsible for the specific
performance under a contract or grant of $5,000 or more from the State, as defined in the Act.
The contractor/grantee certifies and agrees that it will provide a drug free workplace by:
a. Publishing a statement:
(1) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance,
including cannabis, is prohibited in the grantee's or contractor's workplace.
(2) Specifying the actions that will be taken against employees for violations of such prohibition.
(3) Notifying the employee that, as a condition of employment on such contract or grant, the employee will:
(a) abide by the terms of the statement; and
(b) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5)
days after such conviction.
b. Establishing a drug free awareness program to inform employees about:
(1) The dangers of drug abuse in the workplace;
(2) The grantee's or contractor's policy of maintaining a drug free workplace;
(3) Any available drug counseling, rehabilitation and employee assistance program; and
(4) The penalties that may be imposed upon an employee for drug violations.
c. Providing a copy of the statement required by subparagraph (a) to each employee engaged in the performance of the contract or
grant and to post the statement in a prominent place in the workplace.
d. Notifying the contracting or granting agency within ten (10) days after receiving notice under part (B) of paragraph (3) of
subsection (a) above from an employee or otherwise receiving actual notice of such conviction.
e. Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by,
f. Assisting employees in selecting a course of action in the event drug counseling, treatment and rehabilitation is required and
indicating that a trained referral team is in place.
g. Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act.
Page 4 of 7 BLR 05610 (Rev. 11/21/13)
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10. The ENGINEER or subconsultant shall not discriminate on the basis of race, color, national origin or sex in the performance of this
AGREEMENT. The ENGINEER shall carry out applicable requirements of 49 CFR part 26 in the administration of DOT assisted
contracts. Failure by the ENGINEER to carry out these requirements is a material breach of this AGREEMENT, which may result in
the termination of this AGREEMENT or such other remedy as the LA deems appropriate.
Prime Consultant
Stanley Consultants
Sub -Consultants:
Environmental Desiqn International, Inc.
Santacruz Land Acquisitions
Executed by the LA:
ATTEST:
By:
Clerk
(SEAL)
Executed by the ENGINEER:
ATTEST:
By:
Title:
Page 5 of 7
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Agreement Summary
TIN Number
42-1320758
TIN Number
36-3759119
36-3851733
Aqreement Amount
$395.694.17
Aqreement Amount
$96,148.44
$27,750.00
Sub -Consultant Total: $123,898.44
Prime Consultant Total: $395,694.17
Total for all Work: $519,592.61
City of Evanston
By:
Title:
By:
Title:
(M unid pali tylrownshi p/County)
BLR 05610 (Rev. 11/21/13)
Exhibit A - Preliminary Engineering
Route:
Local Agency:
(Municipality/Township/County)
Section:
Project:
Job No.:
Method of Compensation:
Cost Plus Fixed Fee 1 ❑ 14.5%[DL + R(DL) + OH(DL) + IHDC]
Cost Plus Fixed Fee 2 ❑ 14.5%[DL + R(DL) + 1.4(DL) + IHDC]
Cost Plus Fixed Fee 3 ❑ 14.5%[(2.3 + R)DL + IHDC]
Specific Rate ❑
Lump Sum ❑
*Firm's approved rates on file with IDOT'S
Bureau of Accounting and Auditing:
Overhead Rate (OH) 0.00 %
Complexity Factor (R) 0.00
Calendar Days
Cost Estima`e of Consultant's Services in Dollars
Employee Man- Payroll Payroll Services by In -House
Element of Work Classification Hours Rate Costs (DL) Overhead" Others Direct Costs
(IHDC)
Totals
Page 6of7
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1 ��
Profit Total
BLR 05610 (Rev. 11/21/3)
Exhibit B
Illinois Department
of Transportation
Prime Consultant
Name
Address
Telephone
TIN Number
Project Information
Local Agency
Section Number
Project Number
Job Number
Engineering Payment Report
This form is to verify the amount paid to the Sub -consultant on the above captioned contract. Under penalty of law for
perjury or falsification, the undersigned certifies that work was executed by the Sub -consultant for the amount listed below.
Sub -Consultant Name I TIN Number I Actual Payment
from Prime
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
Sub -Consultant Total:
Prime Consultant Total:
Total for all Work
Completed:
Signature and title of Prime Consultant Date
Note: The Department of Transportation is requesting disclosure of information that is necessary to accomplish the statutory
purpose as outlined under state and federal law. Disclosure of this information is REQUIRED and shall be deemed as
concurring with the payment amount specified above.
For information about IDOTs collection and use of confidential information review the department's Identitv Protection Policv.
Page 7 of 7 BLR 05610 (Rev. 11/21/13)
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40-R-18
EXHIBIT 2
Professional Services Agreement for the Central Street Bridge
Replacement/Rehabilitation Project Phase 11 Engineering Between the
City of Evanston and Stanley Consultants, Inc.
-4-
City of
Evanston
CITY OF EVANSTON
PROFESSIONAL SERVICES AGREEMENT
The parties referenced herein desire to enter into an agreement for professional
services for
Central Street Bridge Replacement/ Rehabilitation Project
Phase II Engineering
RFQ Number.' 16-08
THIS AGREEMENT (hereinafter referred to as the "Agreement') entered into this
day of , 20 , between the City of Evanston, an Illinois municipal
corporation with offices located at 2100 Ridge Avenue, Evanston Illinois 60201 (hereinafter
referred to as the "City"), and Stanley Consultants Inc., with offices located at 85011West
Higgins Road, Suite 730, Chicago, IL 60631, (hereinafter referred to as the "Consultant').
Compensation for all basic Services ("the Services") provided by the Consultant pursuant to
the terms of this Agreement shall not exceed $ 519,592.61.
I. COMMENCEMENT DATE
Consultant shall commence the Services on the date of FHWA
authorization G ' M^ lateF thaRthFeeDAYS AFTER Gity ,....,.. es
II. COMPLETION DATE
Consultant shall complete the Services within 12 months of FHWA authorization to
proceed. If this Agreement provides for renewals after an initial term, no renewal
shall begin until agreed to in writing by both parties prior to the completion date of this
Agreement.
Ill. PAYMENTS
27
Revised 10-14
City shall pay Consultant those fees as provided here: Payment shall be made
upon the completion of each task for a project, as set forth in Exhibit A —
Project Milestones and Deliverables. Any expenses in addition to those set
forth here must be specifically approved by the City in writing in advance.
IV. DESCRIPTION OF SERVICES
Consultant shall perform the services (the "Services") set forth here: Services are
those as defined in Exhibit A, the City's Request for Qualifications No. # 16-08
(Exhibit, B) and Consultant's Response to the Proposal (Exhibit C). Services may
include, if any, other documented discussions and agreements regarding scope of
work and cost (Exhibit D).
V. GENERAL PROVISIONS
A. Services. Consultant shall perform the Services in a professional and
workmanlike manner. All Services performed and documentation (regardless of
format) provided by Consultant shall be in accordance with the standards of
reasonable care and skill of the profession, free from errors or omissions,
ambiguities, coordination problems, and other defects. Consultant shall take into
account any and all applicable plans and/or specifications furnished by City, or by
others at City's direction or request, to Consultant during the term of this Agreement.
All materials, buildings, structures, or equipment designed or selected by Consultant
shall be workable and fit for the intended use thereof, and will comply with all
applicable governmental requirements. Consultant shall require its employees to
observe the working; hours, rules, security regulations and holiday schedules of City
while working at the Property and to perform its Services in a manner which does not
unreasonably interfere with the City's business and operations, or the business and
operations of other tenants and occupants in the City which may be affected by the
work relative to this Agreement. Consultant shall take all necessary precautions to
assure the safety of its employees who are engaged in the performance of the
Services, all equipment and supplies used in connection therewith, and all property of
City or other parties that may be affected in connection therewith. If requested by
City, Consultant shall promptly replace any employee or agent performing the
Services if, in the opinion of the City, the performance of the employee or agent is
unsatisfactory.
Consultant is responsible for conforming its final work product to generally
accepted professional standards for all work performed pursuant to this Agreement.
Consultant is an independent Consultant and is solely responsible for all taxes,
withholdings, and other statutory or contractual obligations of any sort, including but
not limited to, Worker's Compensation Insurance. Nothing in this Agreement accords
any third -party beneficiary rights whatsoever to any non-party to this Agreement that
any non-party may seek to enforce. Consultant acknowledges and agrees that
should Consultant or its sub consultants provide false information, or fail to be or
remain in compliance with this Agreement, the City may void this Agreement. The
Consultant warrants and states that it has read the Contract Documents, and agrees
to be bound thereby, ' c�,nsvltames
Revised 10-14
The Consultant shall obtain prior approval from the City prior to subcontracting
with any entity or person to perform any of the work required under this Agreement. If
the Consultant subcontracts any of the services to be performed under this
Agreement, the subconsultant agreement shall provide that the services to be
performed under any such agreement shall not be sublet, sold, transferred, assigned
or otherwise disposed of to another entity or person without the City's prior written
consent. The Consultant shall be responsible for the accuracy and quality of any
subconsultant's work.
All subconsultant agreements shall include verbatim or by reference the
provisions in this Agreement binding upon Consultant as to all Services provided by
this Agreement, such that it is binding upon each and every subconsultant that does
work or provides Services under this Agreement.
The Consultant shall cooperate fully with the City, other City contractors, other
municipalities and local government officials, public utility companies, and others, as
may be directed by the City. This shall include attendance at meetings, discussions
and hearings as requested by the City. This cooperation shall extend to any
investigation, hearings or meetings convened or instituted by OSHA relative to this
Project, as necessary. Consultant shall cooperate with the City in scheduling and
performing its Work to avoid conflict, delay in or interference with the work of others,
if any, at the Project.
Except as otherwise provided herein, the nature and scope of Services
specified in this Agreement may only be modified by a writing approved by both
parties. This Agreement may be modified or amended from time to time provided,
however, that no such amendment or modification shall be effective unless reduced
to writing and duly authorized and signed by the authorized representatives of the
parties.
B. Representation and Warranties. Consultant represents and warrants that:
(1) Consultant possesses and will keep in force all required licenses to perform the
Services, (2) the employees of Consultant performing the Services are fully qualified,
licensed as required, and skilled to perform the Services.
C. Termination. City may, at any time, with or without cause, terminate this
Agreement upon seven (7) days written notice to Consultant. If the City terminates
this agreement, the City will make payment to Consultant for Services performed
prior to termination. Payments made by the City pursuant to this Agreement are
subject to sufficient appropriations made by the City of Evanston City Council. In the
event of termination resulting from non -appropriation or insufficient appropriation by
the City Council, the City's obligations hereunder shall cease and there shall be no
penalty or further payment required. In the event of an emergency or threat to the life,
safety or welfare of the citizens of the City, the City shall have the right terminate this
Agreement without prior written notice. Within thirty (30) days of termination of this
Agreement, the Consultant shall turn over to the City any documents, drafts, and
materials, including but not limited to, outstanding work product, data, studies, test
results, source documents, AutoCad Version 2007, PDF, ArtView, Word, Excel
29
Revised 10-14
spreadsheets, technical specifications and calculations, and any other such items
specifically identified by the City related to the Services herein.
D. Independent Consultant. Consultant's status shall be that of an independent
Consultant and not that of a servant, agent, or employee of City. Consultant shall not
hold Consultant out, nor claim to be acting, as a servant, agent or employee of City.
Consultant is not authorized to, and shall not, make or undertake any agreement,
understanding, waiver or representation on behalf of City. Consultant shall at its own
expense comply with all applicable workers compensation, unemployment insurance,
employer's liability, tax withholding, minimum wage and hour, and other federal,
state, county and municipal laws, ordinances, rules, regulations and orders.
Consultant agrees to abide by the Occupational Safety & Health Act of 1970 (OSHA),
and as the same may be amended from time to time, applicable state and municipal
safety and health laws and all regulations pursuant thereto.
E. Conflict of Interest. Consultant represents and warrants that no prior or
present services provided by Consultant to third parties conflict with the interests of
City in respect to the Services being provided hereunder except as shall have been
expressly disclosed in writing by Consultant to City and consented to in writing to
City.
F. Ownership of Documents and Other Materials. All originals, duplicates and
negatives of all plans, drawings, reports, photographs, charts, programs, models,
specimens, specifications, AutoCad Version 2007, Excel spreadsheets, PDF, and
other documents or materials required to be furnished by Consultant hereunder,
including drafts and reproduction copies thereof, shall be and remain the exclusive
property of City, and City shall have the unlimited right to publish and use all or any
part of the same without payment of any additional royalty, charge, or other
compensation to Consultant. Upon the termination of this Agreement, or upon
request of City, during any stage of the Services, Consultant shall promptly deliver all
such materials to City. Consultant shall not publish, transfer, license or, except in
connection with carrying out obligations under this Agreement, use or reuse all or any
part of such reports and other documents, including working pages, without the prior
written approval of City, provided, however, that Consultant may retain copies of the
same for Consultant's own general reference. Consultant is not responsible for any
reuse of its work on another project or for purposes not intended by the work.
G. Payment. Invoices for payment shall be submitted by Consultant to City at
the address set forth above, together with reasonable supporting documentation, City
may require such additional supporting documentation as City reasonably deems
necessary or desirable. Payment shall be made in accordance with the Illinois Local
Government Prompt Payment Act, after City's receipt of an invoice and all such
supporting documentation.
H. Right to Audit. Consultant shall for a period of three years following
performance of the Services, keep and make available for the inspection,
examination and audit by City or City's authorized employees, agents or
representatives, at all reasonable time, all records respecting the services and
expenses incurred by Consultant, including without limitation, all book, accounts,
memoranda, receipts, ledgers, canceled checks, and any other documents indicating,
30
Revised 10-14
documenting, verifying or substantiating the cost and appropriateness of any and all
expenses. If any invoice submitted by Consultant is found to have been overstated,
Consultant shall provide City an immediate refund of the overpayment together with
interest at the highest rate permitted by applicable law, and shall reimburse all of
City's expenses for and in connection with the audit respecting such invoice.
I. Indemnity. Consultant shall defand, indemnify and hold harmless the City
and its officers, elected and appointed officials, agents, and employees from any and
aU liability, losses, or damages as a result of claims, demands, suits, actions, or
proceedings , including but not limited to costs, and fees,
including attorney's fees, judgments or settlements, resultingfromarising out of
any negligent or willful act or omission on the part of the Consultant or Consultant's
subcontractors, employees, agents or subcontractors during the performance of this
Agreement. Such indemnification shall not be limited by reason of the enumeration of
any insurance coverage herein provided. This provision shall survive completion,
expiration, or termination of this Agreement.
Nothing contained herein shall be construed as prohibiting the City, or its
officers, agents, or employees, from defending through the selection and use of their
own agents, attorneys, and experts, any claims, actions or suits brought against
them. The Consultant shall be liable for the costs, fees, and expenses incurred in the
defense of any such claims, actions, or suits. Nothing herein shall be construed as a
limitation or waiver of defenses available to the extent that the negligent errors or
omissions of Consultant is responsible for such a claim, to the City and employees
and agents, including but not limited to the Illinois Local Governmental and
Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq.
Counsel'sAt the City Corporation t mu€t
brought upon 211 sun-h Losses d must p;all GOsts and expense-s- incidental to
them, but the City has the right, at its option, to participate, at its own cost, in the
defense of any suit, without relieving Consultant of any of its obligations under this
Agreement. At;y sattlernent of any claim or suit re-lateadd to thiss Agreement -by
Consultwlt Must bA m2�e—o-niy-wi-th- the prior written consent of the Gity Corporation
CQUA681, if tha Rattlamept requires any aGtion on the part of the City.
To the extent permissible by law, Consultant waives any limits to the amount
of its obligations to indemnify, defend, or contribute to any sums due under any
Losses, including any claim by any employee of Consultant that may be subject to
the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or any other related
law or judicial decision, including but not limited to, Kotecki v. Cyclops Welding
Corporation, 146 III.. 2d 155 (1991). The City, however, does not waive any limitations
it may have on its liability under the Illinois Workers Compensation Act, the Illinois
Pension Code or any other statute.
Consultant shall be responsible for any losses and costs to repair or remedy
work performed under this Agreement resulting from or arising out of any negligent
act or omission, neglect, or misconduct in the performance of its Work or its
subConsultants' work. Acceptance of the work by the City will not relieve the
Consultant of the responsibility for subsequent correction of any such error,
omissions and/or negligent acts or of its liability for loss or damage resulting
31
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therefrom. All provisions of this Section shall survive completion, expiration, or
termination of this Agreement.
J. Insurance. Consultant shall carry and maintain at its own cost with such
companies as are reasonably acceptable to City all necessary liability insurance
(which shall include as a minimum the requirements set forth below) during the term
of this Agreement, for damages caused by Consultant, and insuring
Consultant against claims which may arise out of or result from Consultant's
negligent performance or failure to perform the Services hereunder: (1) worker's
compensation in statutory limits and employer's liability insurance in the amount of at
least $500,000, (2) comprehensive general liability coverage, and designating City as
additional insured for not less than $3,000,000 combined single limit for bodily injury,
death and property damage, per occurrence, (3) comprehensive automobile liability
insurance covering owned, non -owned and leased vehicles for not less than
$1,000,000 combined single limit for bodily injury, death or property damage, per
occurrence, and (4) errors and omissions or professional liability insurance
respecting any insurable professional services hereunder in the amount of at least
$1,000,000. Consultant shall give to the City certificates of insurance for all Services
done pursuant to this Agreement before Consultant performs any Services, and, if
requested by City, certified copies of the policies of insurance evidencing the
coverage and amounts set forth in this Section. The City may also require
Consultant to provide copies of the Additional Insured Endorsement to said
policy(ies) which name the City as an Additional Insured for all of Consultant's
Services and work under this Agreement. Any lernitations or Modific-ation an the
cartofic;atA of to the City in compliancelAloth this Rection th2t Conflict
with the provissions of this Consultant's
certificate of insurance shall contain a provision that the coverage afforded under the
policy(s) will not be canceled or reduced without thirty (30) days prior written notice
(hand delivered or registered mail) to City. Consultant understands that the
acceptance of certificates, policies and any other documents by the City in no way
releases the Consultant and its subcontractors from the requirements set forth
herein. Consultant expressly agrees to waive its rights, benefits and entitlements
under the "Other Insurance" clause of its commercial general liability insurance policy
as respects the City. In the event Consultant fails to purchase or procure insurance
as required above, the parties expressly agree that Consultant shall be in default
under this Agreement, and that the City may recover all losses, attorney's fees and
costs expended in pursuing a remedy or reimbursement, at law or in equity, against
Consultant.
Consultant acknowledges and agrees that if it fails to comply with all
requirements of this Section, that the City may void this Agreement.
K. Confidentiality. In connection with this Agreement, City may provide
Consultant with information to enable Consultant to render the Services hereunder,
or Consultant may develop confidential information for City. Consultant agrees (i) to
treat, and to obligate Consultant's employees to treat, as secret and confidential all
such information whether or not identified by City as confidential, (ii) not to disclose
any such information or make available any reports, recommendations and /or
conclusions which Consultant may make for City to any person, firm or corporation or
32
Revised 10-14
use the same in any manner whatsoever without first obtaining City's written
approval, and (iii) not to disclose to City any information obtained by Consultant on a
confidential basis from any third party unless Consultant shall have first received
written permission from such third party to disclose such information.
Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in
the possession of others whom the City has contracted with to perform a
governmental function are covered by the Act and subject to disclosure within limited
statutory timeframes (five (5) working days with a possible five (5) working day
extension). Upon notification from the City that it has received a Freedom of
Information Act request that calls for records within the Consultant's control, the
Consultant shall promptly provide all requested records to the City so that the City
may comply with the request within the required timeframe. The City and the
Consultant shall cooperate to determine what records are subject to such a request
and whether or not any exemptions to the disclosure of such records, or part thereof,
is applicable. Vendor shall indemnify and defend the City from and against all claims
arising from the City's exceptions to disclosing certain records which Vendor may
designate as proprietary or confidential. Compliance by the City with an opinion or a
directive from the Illinois Public Access Counselor or the Attorney General under
FOIA, or with a decision or order of Court with jurisdiction over the City, shall not be a
violation of this Section.
L. Use of City's Name or Picture of Property. Consultant shall not in the
course of performance of this Agreement or thereafter use or permit the use of City's
name nor the name of any affiliate of City, nor any picture of or reference to its
Services in any advertising, promotional or other materials prepared by or on behalf
of Consultant, nor disclose or transmit the same to any other party.
M. No Assignments or Subcontracts. Consultant shall not assign or
subcontract all or any part or its rights or obligations hereunder without City's express
prior written approval. Any attempt to do so without the City's prior consent shall, at
City's option, be null and void and of no force or effect whatsoever. Consultant shall
not employ, contract with, or use the services of any other architect, interior designer,
engineer, consultant, special contractor, or other third party in connection with the
performance of the Services without the prior written consent of City.
N. Compliance with Applicable Statutes, Ordinances and Regulations. In
performing the Services, Consultant shall comply with all applicable federal, state,
county, and municipal statutes, ordinances and regulations, at Consultant's sole cost
and expense, except to the extent expressly provided to the contrary herein.
Whenever the City deems it reasonably necessary for security reasons, the City may
conduct at its own expense, criminal and driver history background checks of
Consultant's officers, employees, subcontractors, or agents. Consultant shall
immediately reassign any such individual who in the opinion of the City does not pass
the background check.
O. Liens and Encumbrances. Consultant, for itself, and on behalf of all
subcontractors, suppliers, materialmen and others claiming by, through or under
Consultant, hereby waives and releases any and all statutory or common law
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Revised 10-14
mechanics' materialmens' or other such lien claims, or rights to place a lien upon City
property or any improvements thereon in connection with any Services performed
under or in connection with this Agreement. Consultant further agrees, as and to the
extent of payment made hereunder, to execute a sworn affidavit respecting the
payment and lien releases of all subcontractors, suppliers and materialmen, and a
release of lien respecting the Services at such time or times and in such form as may
be reasonably requested by City. Consultant shall protect City from all liens for labor
performed, material supplied or used by Consultant and/or any other person in
connection with the Services undertaken by consultant hereunder, and shall not at
any time suffer or permit any lien or attachment or encumbrance to be imposed by
any subConsultant, supplier or materialmen, or other person, firm or corporation,
upon City property or any improvements thereon, by reason or any claim or demand
against Consultant or otherwise in connection with the Services.
P. Notices. Every notice or other communication to be given by either party to
the other with respect to this Agreement, shall be in writing and shall not be effective
for any purpose unless the same shall be served personally or by United States
certified or registered mail, postage prepaid, addressed if to City as follows: City of
Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201, Attention: Purchasing
Division and to Consultant at the address first above set forth, or at such other
address or addresses as City or Consultant may from time to time designate by
notice given as above provided.
Q. Attorney's Fees. In the event that the City commences any action, suit, or
other proceeding to remedy, prevent, or obtain relief from a breach of this Agreement
by Consultant, or arising out of a breach of this Agreement by Consultant, the City
shall recover from the Consultant as part of the judgment against Consultant, its
attorneys' fees and costs incurred in each and every such action, suit, or other
proceeding.
R. Waiver. Any failure or delay by City to enforce the provisions of this
Agreement shall in no way constitute a waiver by City of any contractual right
hereunder, unless such waiver is in writing and signed by City.
S. Severability. In the event that any provision of this Agreement should be held
void, or unenforceable, the remaining portions hereof shall remain in full force and
effect.
T. Choice of Law. The rights and duties arising under this Agreement shall be
governed by the laws of the State of Illinois. Venue for any action arising out or due
to this Agreement shall be in Cook County, Illinois. The City shall not enter into
binding arbitration to resolve any dispute under this Agreement. The City does not
waive tort immunity by entering into this Agreement.
U. Time. Consultant agrees all time limits provided in this Agreement and any
Addenda or Exhibits hereto are of essence to this Agreement. Consultant shall
continue to perform its obligations while any dispute concerning the Agreement is
being resolved, unless otherwise directed by the City.
34
Revised 10-14
a
V. Survival. Except as expressly provided to the contrary herein, all provisions
of this Agreement shall survive all performances hereunder including the termination
of the Consultant.
EQUAL EMPLOYMENT OPPORTUNITY
In the event of the Consultant's noncompliance with any provision of Section 1-12-5
of the Evanston City Code, the Illinois Human Rights Act or any other applicable law,
the Consultant may be declared nonresponsible and therefore ineligible for future
contracts or subcontracts with the City, and the contract may be cancelled or voided
in whole or in part, and such other sanctions or penalties may be imposed or
remedies invoked as provided by statute or regulation.
During the performance of the contract, the Consultant agrees as follows:
A. That it will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, sexual orientation, marital status, national origin
or ancestry, or age or physical or mental disabilities that do not impair ability to work,
and further that it will examine all job classifications to determine if minority persons
or women are underutilized and will take appropriate affirmative action to rectify any
such underutilization. Consultant shall comply with all requirements of City of
Evanston Code Section 1-12-5.
B. That, in all solicitations or advertisement
behalf, it will state that all applicants will be
discrimination because of race, color, religion, se
national origin, ancestry, or disability.
VII. SEXUAL HARASSMENT POLICY
s for employees placed 'by it on its
afforded equal opportunity without
x, sexual orientation, marital status,
The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2105
et seq.), that it has a written sexual harassment policy that includes, at a minimum,
the following information:
A. The illegality of sexual harassment;
B. The definition of sexual harassment under State law;
C. A description of sexual harassment utilizing examples;
D. The Consultant's internal complaint process including penalties;
E. Legal recourse, investigation and complaint process available through the
Illinois Department of Human Rights and the Human Rights Commission, and
directions on how to contact both; and
E. Protection against retaliation as provided to the Department of Human Rights.
35
Revised 10-14
VIII. CONSULTANT CERTIFICATIONS
A. Consultant acknowledges and agrees that should Consultant or its
subconsultant provide false information, or fail to be or remain in compliance with the
Agreement, the City may void this Agreement.
B. Consultant certifies that it and its employees will comply with applicable
provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act,
the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and applicable
rules in performance under this Agreement.
C. If Consultant, or any officer, director, partner, or other managerial agent of
Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or
a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Consultant
certifies at least five years have passed since the date of the conviction.
D. Consultant certifies that it has not been convicted of the offense of bid rigging
or bid rotating or any similar offense of any State in the U.S., nor made any
admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33 E-3, E-
4).
E. In accordance with the Steel Products Procurement Act, Consultant certifies
steel products used or supplied in the performance of a contract for public works shall
be manufactured or produced in the U.S. unless the City grants an exemption.
F. Consultant certifies that it is properly formed and existing legal entity, and as
applicable, has obtained an assumed name certificate from the appropriate authority,
or has registered to conduct business in Illinois and is in good standing with the
Illinois Secretary of State.
G. If more favorable terms are granted by Consultant to any similar governmental
entity in any state in a contemporaneous agreement let under the same or similar
financial terms and circumstances for comparable supplies or services, the more
favorable terms shall be applicable under this Agreement.
H. Consultant certifies that it is not delinquent in the payment of any fees, fines,
damages, or debts to the City of Evanston.
IX. INTEGRATION
This Agreement, together with Exhibits A, B, C, and D sets forth all the covenants,
conditions and promises between the parties with regard to the subject matter set
forth herein. There are no covenants, promises, agreements, conditions or
understandings between the parties, either oral or written, other than those contained
in this Agreement. This Agreement has been negotiated and entered into by each
party with the opportunity to consult with its counsel regarding the terms therein. No
portion of the Agreement shall be construed against a party due to the fact that one
party drafted that particular portion as the rule of contra proferentem shall not apply.
36
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In the event of any inconsistency between this Agreement, and any Exhibits, this
Agreement shall control over the Exhibits. In no event shall any proposal or contract
form submitted by Consultant be part of this Agreement unless agreed to in a writing
signed by both parties and attached and referred to herein as an Addendum, and in
such event, only the portions of such proposal or contract form consistent with this
Agreement and Exhibits hereto shall be part hereof.
IN WITNESS WHEREOF, the parties hereto have each approved and executed this
Agreement on the day, month and year first above written.
CONSULTANT: CITY OF EVANSTON
2100 RIDGE AVENUE
EVANSTON, IL 60201
By By:
Its: Its: Citv Manaaer
FEIN Number: Date:
Date:
37
Revised 10-14
EXHIBIT A — Project Milestones and Deliverables
This EXHIBIT A to that certain Consulting Agreement dated between the City of
Evanston, 2100 Ridge Avenue, Evanston, Illinois, 60201("City") and Stanlev Consultants
Inc. ("Consultant") sets forth the Commencement and Completion Date, Services, Fees,
and Reimbursable Expenses as follows:
I. COMMENCEMENT DATE: Date of FHWA Authorization
II. COMPLETION DATE: 12 months from FHWA authorization to proceed
III. FEES: N/A
IV. SERVICES/SCOPE OF WORK:
As defined in RFQ # 16-08 (Exhibit B) and Consultants Response to Proposal
(Exhibit C)
Dated: -
38
Revised 10-14
Project: Central Street Bridge Replacement Phase II
Limits: Bryant Avenue to west of the CTA Purple Line
County: Cook
Client: City of Evanston
Section: 16-00278-00-B R
Phase II Scope of Services
Introduction
Phase II (design) engineering services will be provided for the preparation of plans, specifications and
cost estimates for the construction of the Central Street Bridge over the North Shore Channel.
The general scope will include the replacement of the Central Street Bridge over the North Shore
Channel. We propose the following scope of services:
I. Data Collection
A. Utility Atlases
• J.U.L.I.E. Design Locate coordination and updating existing utility locations. 12 hrs.
B. Topographic Survey (EDI Inc.)
Pick-up survey will be performed by the Sub -consultant for the project site. Pick-up survey
information provided may include the following:
• Points of access to properties, catch basins, inlets, fire hydrants, manholes, hand holes,
traffic signals, fences, pavement, curbs and other manmade improvements
• Conventional elevation surveys at intervals and at locations necessary to supplement DTM
• Tree survey with location and size of trees
• Elevation data
• Location of roadways, driveways, paved paths, and parking lots
• Identify manholes, catch basins and other surface indications of subsurface utilities.
C. Environmental Studies (NA)
• It is understood that Removal and Disposal of Regulated Substances will be addressed in the
Contract specifications and special Provisions. Therefore, no Special Waste services are
proposed for this contract.
II. Contract Documents
The contract documents will include:
A. Plans
B. Permits
C. Cost Estimate
D. Specifications
E. Estimate of Time
The contract documents will be prepared in three stages as follows
• Preliminary — 60% (City only)
• Prefinal — 90%
• Final — 100%
Page 1 of 5
Project: Central Street Bridge Replacement Phase II
Limits: Bryant Avenue to west of the CTA Purple Line
County: Cook
Client: City of Evanston
Section: 16-00278-00-BR
Phase II Scope of Services
A. Plan Preparation
1. Summary of Quantities
It is anticipated that one table will be provided on one sheet with a maximum of 12 columns
for the breakout of quantities. The quantities will be identified by funding codes.
2. Typical Sections
It is anticipated that existing and proposed typical sections will be required for the multiuse
path and bridge.
3. Alignment & Ties
One plan sheet is anticipated to layout the alignment for the project and indicate ties and
benchmarks.
4. Maintenance of Traffic (EDI Inc.)
Maintenance of Traffic plans will be developed for the staged construction of the Central
Street Bridge. The plans will include Typical Sections for each stage, Staging plans, MOT
notes and standards.
5. Plan and Profile Plan
It is anticipated that the plan sheet will be at a 1:50 scale on a 2-view plan sheet with existing
and removals shown in the top view and proposed shown on the bottom view. The profile will
be shown on a separate sheet.
6. Structural Plans
Final structure plans will be prepared for the bridge and approach retaining walls as follows:
Bridge Plans & Spec's SN 016-6949 (Proposed)
• General Plan & Elevation
• Stage Construction Details
• Substructure
• Superstructure
Deck Plan
• Joints, Fence, and Borings
• Retaining Walls
7. Erosion and Sediment Control Plan (EDI Inc.)
An erosion and sediment control plan will be prepared to identify measures to protect
adjacent properties and drainage structures near the project.
8. Cross Sections
It is anticipated that path cross sections will be provided at 50-foot intervals.
Page 2 of 5
Project: Central Street Bridge Replacement Phase II
Limits: Bryant Avenue to west of the CTA Purple Line
County: Cook
Client: City of Evanston
Section: 16-00278-00-B R
Phase II Scope of Services
9. Standard Details
Anticipated standard details will include Traffic Control and Protection and Work zone Signing
for Highways.
A summary of anticipated sheets is as follows:
Description
Sheets
1
Cover Sheet
1
2
Index, General Notes and Standards
1 l
3
Summary of Quantities
2 1
4
Typical Sections
1
5
Quantity Schedules
2
6
Alignment, Ties & Benchmarks
2
7
Plan and Profile (1 "=50')
1
8
Drainage Sheets (1 "=50')
1
9
Utility Sheets (1'=50')
1
10
Removal Plans (1'=50")
1
l
11
Maintenance of Traffic Plan
3
12
Erosion Control Plans
7
13
Pavement Marking
1
14
Temporary Traffic Signal Plans
2
15
Lighting Plan
6
16
Structural plans
49
17
Architectural Plans
4
20
Landscaping Plan
4
21
Landscaping Details
2
22
ADA Ramp Detail
2
23
Cross sections
6
f 24
Standard Details
10
Total Structural Sheet hours = 1800 hrs
Total Plan Sheet hours = 753 hrs
B. Permits
The following permits are anticipated with this project:
• A MWRD Construction Permit will be required. (EDI Inc.)
• As the project will disturb more than one acre, an NPDES permit is required. The
preparation of the SWPPP is included in the preparation of the NPDES permit. (EDI Inc.)
• Impacts are anticipated to the wetlands within the improvement limits. A joint application
will be prepared for IDNR/IEPA/USACOE. (EDI Inc.)
• An IEPA permit will be required for the proposed watermain work. 16 hrs.
Page 3 of 5
Project: Central Street Bridge Replacement Phase II
Limits: Bryant Avenue to west of the CTA Purple Line
County: Cook
Client: City of Evanston
Section: 16-00278-00-BR
Phase II Scope of Services
C. Cost Estimate
Construction Estimate of Cost will be prepared using form BLR 11510 using current bid tabs for
projects of similar size. A blank Estimate of Cost and cost breakdown of lump -sum items will be
prepared. 36 hrs.
D. Specifications
Specifications including Local Roads and Streets and BDE Special Provisions will be prepared.
Additional special provisions provided by the City will be included. 64 hrs.
E. Estimate of Time Required
The Estimate of Time will be prepared using form BDE 220A. 4 hrs.
A disposition of comments will be prepared after each submittal for comments provided by the City and
IDOT.
III. ROW Acquisition and Negotiation
A. Acquisition Document Preparation
This item includes Title Review, Boundary Survey, Parcel Computations, Plat of Highways and
legal Descriptions. (EDI Inc.)
B. Acquisition Negotiations
This item includes Appraisals, Review Appraisals and Negotiations for three (3) parcels of right-
of-way. (Santacruz Land Acquisitions)
C. ROW Coordination meetings
It is anticipated that there will be three (3) meetings throughout the duration of ROW Acquisition
process. 3x1x4 = 12 hrs
IV. Meetings and Coordination
1. Meetings
It is anticipated that there will be six meetings throughout the duration of preparation of contract
documents. Three meetings are included to discuss architectural elements, accent lighting and
the landscaping alternatives. Three meetings are included to discuss plan progress. The time to
complete minutes is included in the time per meeting. 6x1x4 = 24 hrs
2. Field Checks
An initial field check will be held with the project team and one additional field check as needed to
verify existing conditions and constraints. 2x2x4 = 24 hrs
3. Utility Coordination
Page 4 of 5
Project: Central Street Bridge Replacement Phase II
Limits: Bryant Avenue to west of the CTA Purple Line
County: Cook
Client: City of Evanston
Section: 16-00278-00-B R
Phase II Scope of Services
Coordination is anticipated with ComEd to review conflicts and to access the power source for
proposed lighting. Two meetings are included. Additional coordination is anticipated with other
utilities to review conflicts. 2x1x4 = 8 hrs
4. Coordination with Subconsultants
The CONSULTANT will coordinate with subconsultants during the duration of the project. Three
coordination meeting are included to discuss the project with EDI Inc. and Santacruz Land
Acquisitions. 3x2x3 =18 hrs.
5. Technical Advisory Group (TAG) Coordination
It is anticipated that there will be three (3) TAG meetings during the preparation of contract
documents. Three review meetings are included to discuss plan comments at the Draft, Pre -
Final, and Final contract stage. The time to complete minutes is included in the time per
meeting. 3x1x4 =12 hrs
6. Stake Holder Coordination
The following stakeholder meetings are anticipated:
2- Condo Stakeholder meetings (Sisilla/ Evanston Terrace)
3- Canal Shores
2- MWRD Technical — Permits
2- MWRD Legal — ROW
1- Hospital
1- Northwestern
11x1x5 = 55 hrs
V. Project Management & QA/QC
The task will include managing the project budget and schedule and preparing invoices. The
CONSULTANT will submit an invoice once a month.
Project Management 3 hrs x 15 months = 45 hrs
Administration 1 hrs x 15 months = 15 hrs
QA/QC = 40 hrs
Sub Consultant QA/QC (8%) = 40 hrs
Page 5 of 5
Central Street Bridge
City of Evanston
In-house Direct Costs
Task SubTask Notes
I Data Collection 0
Mileage None 0
Printing None 0
II Contract Documents (See tab) 359
Mileage None 0
Printing
Specs 3x50 sheets 8.5xl 1 B&W @ $0.101sheet x 3 copies 45
Plans 3x113 sheets 11x17 B&W @ $0.13/sheet x 3 copies 132
Plans 3x113 sheets 22x34 B&W @ $0.251sheet x 2 copies 170
Permits 1 x20 sheets 8.5xl 1 B&W @ $0.10/sheet x 2 copies 12
III ROW Acquisition and Negotiation 40
Mileage 3 trips, 25 miles roundtrip @ $0.5351mile 40
Printing None
IV Meetings and Coordination 498
Mileage 24 trips, 25 miles roundtrip @ $0.535/mile 321
Printing 12x10 sheets 8.5x11 B&W @ $0.101sheet 12
6x10 sheets 11 x17 Color @ $0.25/sheet 15
3x10 sheets 22x34 Color @ $5.0/sheet 150
V Project Management 12
Mileage None 0
Printing 12 invoices at 5 shtsx2 8.5xl 1 B&W @ $0.10/sheet 12
TOTAL $909
Central Street Bridge
City of Evanston
Project Length
Central Street
# of Intersections
Description
1 Cover Sheet
2 General Notes
3 Summary of Quantities
4 Typical Sections
15 Quantity Schedules
6 Alignment, Ties & Benchmarks
7 Plan & Profile (1"=50')
8 Drainage Sheets (1"=50')
9 Utility Sheets (1"=50')
10 Removal Plan (1"=50')
11 Traffic Control Plan 0"=50')
Staging Notes & Typical Sections
Pre-staqe
Stage 1
Stage 2
12 Erosion Control Plan (1"=50')
Notes
Pre-staqe
Stage 1
Stage 2
13 Pavement Marking (1"=50')
14 Traffic Signal Plans (1"=50')
Temp Signal Plan
Temp Cable Plan
15 Lighting Plan (1"=50')
Temporary Lighting Plan
Temporary Lighting System Schematic
Permanent Lighting Plan
Permanent Lighting System Schematic
Lighting Details
Controller Detail
16
Structural Plans
17
Architectural Plans
20
Landscaping Plans
21
Landscaping Details
22
ADA Ramp Detail
23
Cross sections (every 50')
24
Standard Details
1,300 feet
1
Sheets
Hours/sht
Total
Comment
1
12
12
1
8
8
2
12
24
1
16
16
2
16
32
1 plan sheet, 1 sheet for ties, alignment
2
24
48
tables, benchmark
1
40
40
1
EDI
1
40
40
Watermain
1
24
24
Double plan view
1
16
16
2
EDI
2
EDI
2
EDI
1
16
16
2
EDI
2
EDI
2
EDI
1
EDI
1
24
24
1
16
16
1
24
24
1
16
16
1
24
24
1
16
16
1
16
16
1
16
16
49
see Structural Hours Table
4
32
128
4
24
96
2
16
32
2
8
16
2 corners per sheet
6
8
48
Assume 2 cross sections per sheet
10
0.5
5
113 Total 753
Avg hours per sheet
7
Central Street Bridge
Structural Sheet Hours
Description
I Dwgs I
Eng I
Graphics)
Check I
SubTotal I
Total
/ sheet
General Sheets
Title Sheet
0
4
8
2
14
0
General Plan & Elevation
1
16
10
4
30
30
General Notes & Total Bill of Material
1
16
8
4
28
28
Stage Construction Details 1
1
20
12
4
36
36
Stage Construction Details II
1
20
12
4
36
36
Stage Construction Details III
1
20
12
4
36
36
Substructure
Substructure Layout
1
18
16
4
38
38
Pile Driving Record
2
12
8
4
24
48
Slope Walls and Sections
1
18
16
4
38
38
South Abutment and Elevation
1
20
16
4
40
40
South Abutment Footing Plan
1
20
16
4
40
40
South Abutment Wing Walls
1
20
16
4
40
40
North Abutment and Elevation
1
20
16
4
40
40
North Abutment Footing Plan
1
20
16
4
40
40
North Abutment Wing Walls
1
20
16
4
40
40
HP Pile Details
1
18
16
4
38
38
Superstructure
Girder Framing Plan and Elevation
2
22
16
4
42
84
Splice Detail and Table
1
22
16
4
42
42
Girder Camber Diagram
1
18
16
4
38
38
Moment and Reaction Table
1
18
16
4
38
38
Cross Frame Details
1
18
16
4
38
38
Bearing Layout
1
18
16
4
38
38
Bearing Details
1
18
16
4
38
38
Top of Deck Elevation Layout
1
18
16
4
38
38
Top of Deck Elevation
2
18
16
4
38
76
South Approach Slab and Table
2
18
16
4
38
76
North Approach Slab and Table
2
18
16
4
38
76
Superstructure Details
1
18
16
4
38
38
Superstructure Bill of Materials
1
18
16
4
38
38
Deck
Deck Plan
2
22
16
4
42
84
Deck Cross Section and Details
1
18
16
4
38
38
Parapets
2
18
16
4
38
76
Joints, Fence, and Borings
Expansion Joint Details
1
18
16
4
38
38
Bridge Utility Detail
2
18
16
4
38
76
Fence Railing
2
24
16
4
44
88
Soil Borinqs
2
8
8
4
20
40
Retaining Walls
Plan & Profile
2
18
16
4
38
76
Wall Details
1
18
16
4
38
38
Soil Borings
1
8
8
4
20
20
Total 49
566
1800
Special Provisions
24
FIRM NAME Stanley Consultants
PRIME/SUPPLEMENT Prime
CONTRACT TERM
START DATE
RAISE DATE
1 3/1/2018 - 4/1/20181
PAYROLL ESCALATION TABLE
FIXED RAISES
COST PLUS FIXED FEE
15 MONTHS
3/1 /2018
4/1/2018
ESCALATION PER YEAR
1 4/2/2018 - 4/1/2019 1
1 12
15 15
= 6.67% 82.40%
= 1.0321
The total escalation for this project would be:
DATE 01/07/18
PTB NO. Central Street Phase II
OVERHEAD RATE 156.17%
COMPLEXITY FACTOR
% OF RAISE 3.00%
1 4/2/2019 - 6/1/20191 1
2
15
14.15%
3.21 %
BDE 3608 Template
Page 1 of PREPARED BY THE CONSULTANT (Rev. 01/12/17)
PAYROLL RATES
FIRM NAME Stanley Consultants DATE
PRIME/SUPPLEMENT Prime
PS13 NO. Central Street Phase II
ESCALATION FACTOE 3.21 %
CLASSIFICATION
CURRENT RATE
CALCULATED RATE
Project Principal
$70.00
$70.00
Engineering Grp Manager
$70.00
$70.00
Department Manager
$70.00
$70.00
Senior Engineer
$55.49
$57.27
Engineer
$38.76
$40.00
Engineer Intern II
$34.66
$35.77
Engineer Intern 1
$30.12
$31.09
Sr Resident Project Rep
$59.29
$61.19
Resident Project Rep
$45.77
$47.24
Sr Construction Observer
$37.01
$38.20
Construction Observer
$25.49
$26.31
CAD/ Graphics Manager
$51.77
$53.43
Designer
$42.64
$44.01
Associate Designer
$33.63
$34.71
Sr Admin Assistant
$24.50
$25.29
Admin Assisstant
$23.62
$24.38
Admin Services Manager
$33.72
$34.80
01 /07/18
BDE 360Template
(Rev.
Page 2 of 6 PREPARED BY THE CONSULTANT . . 01/12/17)
FIRM NAME
PRIME/SUPPLEMENT
PSB NO.
NAME
EDI Inc.
Santacruz Land Acquisitions
Total
Subconsultants
Stanley Consultants
Prime
Central Street Phase II
Direct Labor Total Contribution to Prime Consultant
96,148.44 0.00
27,750.00 0.00
0.00
0.00
0.00
0.00
0.00
0.00
123,898.44
W IX
DATE 01/07/18
BDE 3
Page 3 of 6 PREPARED BY THE CONSULTANT
(Rev. Template
v.01/12/17)
FIRM
PSB
PRIME/SUPPLEMENT
DBE
DROP ITEM
BOX
Data Collection
Structural Documents
Civil Documents
Permits
Estimates & Specifications
ROW Acquisition and Negotiation
Meetings and Coordination
Project Management
QA/QC
DBE Environmental Design International
DBE Santacruz Land Acquisitions
Subconsultant DL
TOTALS
COST PLUS FIXED FEE
COST ESTIMATE OF CONSULTANT SERVICES
Stanley Consultants
Central Street Phase II OVERHEAD RATE 1.5617
Prime COMPLEXITY FACTOR 0
OVERHEAD
IN-HOUSE
MANHOURS
PAYROLL
&
DIRECT
FIXED
FRINGE BENF
COSTS
FEE
(A)
(B)
(C)
(D)
(E)
12
514.59
803.64
190.40
1800
77,881.62
121,627.72
28,816.20
753
32,248.28
50,362.14
359.00
11,931.86
16
721.88
1,127.35
267.09
104
4,575.19
7,145.08
1,692.82
12
840.00
1,311.83
40.00
310.80
141
9,259.07
14,459.89
498.00
3,425.86
60
3,529.30
5,511.71
12.00
1,305.84
80
5,090.89
7,950.45
1,883.63
0.00
2978 134,660.83 210,299.83 909.00 49,824.51
DATE
Outside SERVICES
Direct BY
DBE
TOTAL
Costs OTHERS
TOTAL
(F) (G)
(H)
(B-G)
1,508.64
228,325.54
94,901.29
2,116.33
13,413.10
2,502.63
27,642.82
10,358.86
14,924.97
96,148.44
96,148.44
96,148.44
27,750.00
27,750.00
27,750.00
01/07/18
% OF
GRAND
TOTAL
0.29%
43.94%
18.26%
0.41 %
2.58%
0.48%
5.32%
1.99%
2.87%
0.00 0.00%
0.001123,898.44 123,898.44 519,592.61 76.15%L
DBE 23.85%
Page 4 of 6
Printed 1/7/2018 4:34 PM PREPARED BY THE CONSULTANT BDE 3608 Template (Rev. 01/12/17)
AVERAGE HOURLY PROJECT RATES
FIRM Stanley Consultants
PSB Central Street Phase II
PRIME/SUPPLEMENT Prime
DATE 01/07/18
SHEET 1 OF 5
PAYROLL
AVG
TOTAL PROJECT RATES
Data Collection
Structural Documents
Civil Documents
Permits
Estimates & Specificatior
HOURLY
Hours
%
Wgtd
Hours
%
Wgtd
Hours
%
Wgtd
Hours
%
Wgtd
Hours
%
Wgtd
Hours
%
Wgtd
CLASSIFICATION
RATES
Part.
Avg
Part.
Avg
Part.
Avg
Part.
Avg
Part.
Avg
Part.
Avg
Project Principal
70.00
0
Engineering Grp Manager
70.00
0
Department Manager
70.00
359
12.06%
8.44
120
6.67%
4.67
40
5.31%
3.72
1
6.25%
4.38
8
7.69%
5.38
Senior Engineer
57.27
401
13.47%
7.71
2
16.67%
9.55
180
10.00%
5.73
112
14.87%
8.52
3
18.75%
10.74
16
15.38%
8.81
Engineer
40.00
772
25.92%
10.37
10
83.33%
33.34
458
25.44%
10.18
236
31.34%
12.54
12
75.00%
30.00
56
53.85%
21.54
Engineer Intern II
35.77
932
31.30%
11.20
608
33.78%
12.08
300
39.84%
14.25
24
23.08%
8.26
Engineer Intern 1
31.09
0
Sr Resident Project Rep
61.19
0
Resident Project Rep
47.24
0
Sr Construction Observer
38.20
0
Construction Observer
26.31
0
CAD/ Graphics Manager
53.43
0
Designer
44.01
499
16.76%
7.37
434
24.11%
10.61
65
8.63%
3.80
Associate Designer
34.71
0
Sr Admin Assistant
25.29
15
o.5o%
0.13
Admin Assisstant
24.38
0
Admin Services Manager
34.80
0
0
0
0
0
0
0
0
0
0
0
TOTALS
2978
100%
$45.22
12
100.00%
$42.88
1800
100%
$43.27
753
100%
$42.83
16
100%
$45.12
104
100%
$43.99
Page 5 of 6 BDE 3608 Template
Printed 1/7/2018 4:34 PM PREPARED BY THE CONSULTANT (Rev. 01/12/17)
AVERAGE HOURLY PROJECT RATES
FIRM Stanley Consultants
PSB Central Street Phase 11
PRIME/SUPPLEMENT Prime
DATE 01/07/18
SHEET 2 OF 5
PAYROLL
AVG
ROW Acquisition and NegotiaiMeetings and Coordination
Project Managemen
QA/QC
HOURLY
Hours % Wgtd Hours %
Wgtd
Hours %
Wgtd
Hours
%
Wgtd Hours % Wgtd Hours % Wgtd
CLASSIFICATION
RATES
Part. Avg Part.
Avg
Part
Avg
Part
Avg Part Avg Part Avg
Project Principal
70.00
Engineering Grp Manager
70.00
(Department Manager
70.00
12 100.00% 70.00 93 65.96%
46.17
45 75.00%
52.50
40
50.00%
35.00
(Senior Engineer
57.27
48 34.04%
19.50
40
50.00%
28.64
j Engineer
40.00
(Engineer Intern II
35.77
Engineer Intern 1
31.09
Sr Resident Project Rep
61.19
Resident Project Rep
47.24
Sr Construction Observer
38.20
Construction Observer
26.31
CAD/ Graphics Manager
53.43
Designer
44.01
Associate Designer
34.71
Sr Admin Assistant
25.29
15 25.00%
6.32
Admin Assisstant
24.38
Admin Services Manager
34.80
TOTALS
12 100% $70.00 141 100% $65.67 60 100% $58.82 80 100% $63.64 0 0% $0.00 0 0% $0.00
Page 6 of 6 BDE 3608 Template
Printed 1/7/2018 4:34 PM PREPARED BY THE CONSULTANT (Rev. 01/12/17)
Central Street over the
North Shore Canal
Phase II
Environmental Design International
Cost Estimate of Consultant Services
Project
Limits
County
Client Stanley Consultants
Section —
Phase II Scope of Services
Introduction
Phase II (design) engineering services will be provided for the preparation of plans, specifications and
cost estimates for the construction of Central Street.
The general scope will include the following scope of services:
I. Management of Traffic (MOT)
A. Traffic Control
• Development of an appropriate traffic control scheme will be performed using a concept
inherited from Phase I design. (6 sheet(s) x 24 hours/sheet = 144 hours)
B. Detour Route Plans
• A detour route will be established to provide adequate traffic flow for neighborhood residents
and business owners. (1 sheet(s) x 40 hours/sheet = 40 hours)
C. MOT Concept
• EDI will develop and coordinate an MOT concept (prior to proceeding with detailed Traffic
Control Plans) to ensure that the staged construction will function as planned and meet the
goals of the project. (1 concept(s) x 32 hours/concept = 32 hours)
II. Pavement Markings
A. Pavement Marking
• Pavement marking will be designed in accordance with the MUTCD and ID'OT Standard
Details as necessitated by roadway geometry. (2 sheet(s) x 18 hours/sheet = 36 hours)
III. Erosion Control
A. Erosion Control
• Proper erosion control measures for each construction stage will be established as required
by the work performed and the SWPPP. (6 sheet(s) x ,12 hours/sheet = 72 hours)
B. Stormwater Pollution Prevention Plan (SWPPP)
• EDI will develop a SWPPP as required by regulatory agencies and necessary for securing
any applicable permits. (28 hours)
IV. Drainage and Utilities
A. Drainage
• EDI will prepare drainage sheets for the bridge and adjacent approach slabs as necessary.
Inlet spacing will be calculated and storm sewers sized to convey the 10-year flow to the local
sewer system. (2 sheet(s) x 32 hours/sheet = 64 hours)
B. Permits
• Permitting with the Army Corps of Engineers, the Metropolitan Water Reclamation District and
the Illinois Department of Natural Resources — Office of Water Resources will be included.
However, permitting fees must be paid for by the client. (MWRD Permit = 24hours,
IDNR/USACE Permit = 24 hours)
V. Survey
A. Pickup Topo Survey
Page 1 of 4
Project
Limits
County
Client Stanley Consultants
Section —
Phase II Scope of Services
• Select pickup topographic route survey will be performed by EDI for the project site, as
outlined by the needs of the project.
• Conventional elevation surveys at intervals and at locations necessary to create DTM
• Elevations on paved surfaces to 0.01 of a foot
• Elevations on other surfaces to 0.10 of a foot
• Identify manholes, catch basins, valve vaults, and other surface indications of subsurface
utilities.
(76 hours)
B. Research — Title Review
Review Title and supplied record backup documentation, perform additional research as
necessary to form the basis of the total holding determination. (13 hours)
C. Boundary Survey
Field locate monumentation to determine property and existing right of way lines. (58 hours)
D. Parcel Computations
Compute total holding, previously used or dedicated right of way areas, proposed right of way
and permanent or temporary easement geometry and areas, as well as station & offset from the
proposed alignments. (35 hours)
E. Plat of Highways
• Prepare a Plat of Highway according to current IDOT Land Acquisition Manual, to be signed
and sealed by an Illinois Professional Land Surveyor. (41 hours)
F. Legal Descriptions
• Write metes and bounds legal descriptions according to current IDOT Land Acquisition
Manual (22 hours)
G. Stake ROW & PE
• Stake where the propose right of way and proposed permanent easements change direction
and meet existing right of way lines. (28 hours)
H. QC/QA
• Review and complete IDOT Plat of Highways & Legal Description Checklist by an Illinois
Professional Land Surveyor not directly involved in the project. (17 hours)
I. ROW Meetings
• It is anticipated that there will be two meetings throughout the duration of preparation of
contract documents to discuss proposed right of way requirements, and final deliverables.
(2 meeting(s) x 4 hours/meeting = 8 hours)
VI. Meetings and Coordination
1. Meetings
It is anticipated that there will be four meetings throughout the duration of preparation of contract
documents. Two meetings are included to discuss engineering elements and coordinate design
with Evanston Fire and Police services. Two meetings are included to discuss plan review
Page 2 of 4
Project
Limits
County
Client Stanley Consultants
Section —
Phase II Scope of Services
comments. The time to prepare any aides (visual or written - such as exhibits or memos) is
included in the time per meeting. (4 meeting(s) x 4 hours/meeting = 16 hours)
VII. Project Management
The task will include managing the project budget and schedule and preparing invoices. The EDI will
submit an invoice once a month. (4 hour(s) x 15 months = 60 hours)
Contract Documents
The contract documents will include:
A. Plans
B. Permits
C. Cost Estimate
D. Specifications
The contract documents will be prepared in three stages as follows
• Preliminary — 60% (Village only)
Prefinal — 90%
• Final —100%
A. Plan Preparation
1. Maintenance of Traffic
EDI will develop 50 scale staging plans for three anticipated stages of construction (Pre -
stage, Stage I and Stage II). Detour route plan for surrounding neighborhood traffic will also
be developed. The remaining construction of the bridge and retaining walls will be
constructed using standard IDOT details for temporary lane closures if required.
2. Pavement Markings
Pavement marking plans will be developed at 20 scale as required by geometry and traffic
needs.
3. Erosion and Sediment Control Plan
An erosion and sediment control plan will be prepared to identify measures to protect
adjacent properties and drainage structures in the vicinity of the project and to meet the
requirements of the SWPPP.
4. Drainage and Utilities
EDI will prepare 2 plan sheets showing the locations of inlets and other drainage
appurtenances the project. Water main replacement will follow Illinois' guidelines for sewer
and water main construction.
Page 3 of 4
Project
Limits
County
Client Stanley Consultants
Section —
Phase II Scope of Services
A summary of anticipated sheets is as follows:
Description Sheets
1 Maintenance of Traffic & Detour Plans 7
2 Pavement Markings 2
3 Erosion Control (Stage I & II) 6
4 Drainage and Utilities 2
B. Permits
As the project will disturb more than one acre, an NPDES permit is required. The preparation of
the SWPPP is included in the preparation of the NPDES permit.
Additionally, an ACOE/IDNR Joint Permit application will be completed and submitted. Permit
fees will be passed on to the owner.
C. Cost Estimate
Construction Estimate of Cost will be prepared using form BLR 11510 using current bid tabs for
projects of similar size. A blank Estimate of Cost and cost breakdown of lump -sum items will be
prepared.
D. Specifications
Specifications including Local Roads and Streets and BDE Special Provisions will be prepared.
Additional special provisions provided by the Village or necessitated by construction will be
included.
E. Comment Dispositions
A disposition of comments will be prepared after each submittal for comments provided by the
Village and IDOT.
Page 4 of 4
FIRM NAME Environmental Design International
PRIME/SUPPLEMENT Stanley Consultants
CONTRACT TERM
START DATE
RAISE DATE
19/1/2017 - 7/1/20181
PAYROLL ESCALATION TABLE
FIXED RAISES
18 MONTHS
9/1/2017
7/1/2018
ESCALATION PER YEAR
1 7/2/2018 - 311 /2019 1
10 8
18 18
55.56% 45.78%
1.0133
The total escalation for this project would be:
Printed 10/16/2017
1.33%
DATE 10/16/17
PTB NO. 16-08
OVERHEAD RATE 147.01%
COMPLEXITY FACTOR 0
% OF RAISE 3.00%
Bureau of Design and
Environment (Rev. 11/19/15)
FIRM NAME
PRIME/SUPPLEMENT
PSB NO.
CLASSIFICATION
Program Manager
Surveyor II
Surveyor I
Survey Crew Chief
Instrument Person
CADD Technician
Admin Support I
Environmental Scientist III
Environmental Scientist II
Environmental Scientist I
Engineer III
Engineer II
Engineer I
Printed 10/16/2017
PAYROLL RATES
Environmental Design Ir DATE
Stanley Consultants
16-08
ESCALATION FACTOR 1.33%
CURRENT RATE (CALCULATED RATE
$62.50
$63.33
$52.88
$53.59
$35.50
$35.97
$29.00
$29.39
$19.50
$19.76
$30.75
$31.16
$30.52
$30.93
$52.56
$53.26
$26.22
$26.57
$20.20
$20.47
$55.55
$56.29
$39.14
$39.66
$27.16
$27.52
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
10/16/17
Bureau of Design and
PREPARED BY THE CONSULTANT Environment (Rev. 11/19/15)
DBE
DROP
BOX
DBE
DBE
DBE
DBE
DBE
DBE
DBE
DBE
DBE
IDBE
DBE
DBE
DBE
DBE
DBE
DBE
DBE
DBE
DBE
FIRM
PSB
PRIME/SUPPLEMENT
ITEM
Traffic Control
Detour Route Plans
MOT Concept
Pavement Marking
Erosion Control
SWPPP
Drainage Plans
Drainage Permits
Pickup Topo Survey
Research - Title Review
Boundary Survey
Parcel Computations
Plat of Highways
Legal Descriptions
Stake ROW & PE
QC/QA
ROW Meetings
Meetings & Coordination
Project Management
Subconsultant DL
TOTALS
COST PLUS FIXED FEE
COST ESTIMATE OF CONSULTANT SERVICES
Environmental Design International
16-08 OVERHEAD RATE 1.4701
Stanley Consultants COMPLEXITY FACTOR 0
MANHOURS PAYROLL
(A)
(B)
144
5,773.81
40
1,732.60
32
1,541.79
36
1,350.10
72
2,815.28
28
1,360.08
64
2,666.73
48
2,298.00
76
2.180.21
13
565.46
58
1,898.01
35
1,206.13
41
1,457.19
22
644.24
28
786.35
17
690.10
8
428.68
16
956.99
60
3,294.41
DATE 10/16/17
OVERHEAD
IN-HOUSE
Outside
SERVICES
% OF
&
DIRECT
FIXED Direct
BY DBE
TOTAL
GRAND
FRINGE BENF
COSTS
FEE Costs
OTHERS TOTAL
TOTAL
(C)
(D)
(E) (F)
(G) (H)
(B-G)
8,488.08
2,136.31
16,398.20
16,398.20
17.06%
2,547.09
641.06
4,920.75
4,920.75
5.12%
2,266.58
570.46
4,378.83
4,378.83
4.55%
1,984.79
499.54
3,834.43
3,834.43
3.99%
4,138.75
1,041.65
7,995.69
7,995.69
8.32%
1,999.45
503.23
3,862.75
3,862.75
4.02%
3,920.36
986.69
7,573.78
7,573.78
7.88%
3,378.29
850.26
6,526.54
6,526.54
6.79%
3,205.12
195.00
806.68
6,387.01
6,387.01
6.64%
831.28
200.00
209.22
1,805.96
1,805.96
1.88%
2,790.27
130.00
702.27
5,520.55
5,520.55
5.74%
1,773.13
446.27
3,425.53
3,425.53
3.56%
2,142.22
539.16
4,138.58
4,138.58
4.30%
947.09
238.37
1,829.70
1,829.70
1.90%
1,156.01
65.00
290.95
2,298.30
2,298.30
2.39%
1,014.52
255.34
1,959.95
1,959.95
2.04%
630.20
158.61
1,217.50
1,217.50
1.27%
1,406.87
354.09
2,717.95
2,717.95
2.83%
4,843.11
1,218.93
9,356.45
9,356.45
9.73%
0.00
8381 33,646.15 49,463.21 590.00 12,449.08
Printed 10/16/2017 PREPARED BY THE CONSULTANT
0.00 0.00%
0.00 0.00 96,148.44 96,148.441 100.00%
Bureau o Deslg�an�
Environment (Rev. 11/19/15)
FIRM Environmental Design International
PSB 16-08
PRIMEISUPPLEMENT Stanley Consultants
PAYROLL
AVG
TOTAL PROJECT RATES
HOURLY
Hours
CLASSIFICATION
RATES
Program Manager
63.33
103
Surveyor II
53.59
38
Surveyor 1
35.97
64
Survey Crew Chief
29.39
56
Instrument Person
19.76
56
CADD Technician
31.16
80
Admin Support 1
30.93
15
Environmental Scien
53.26
0
Environmental Scien
26.57
0
Environmental Scien
20.47
0
Engineer III
56.29
186
Engineer II
39.66
0
Engineer 1
27.52
240
0
0
0
0
0
0
0
0
0
0
0
0
0
0
TOTALS 838
AVERAGE HOURLY PROJECT RATES
DATE 10/16/17
SHEET
1
OF 5
Traffic Control
Detour Route Plans
MOT Concept
Pavement Marking
Erosion Control
%
Wgtd
Hours %
Wgtd
Hours % Wgtd
Hours %
Wgtd Hours %
Wgtd
Hours %
Wgtd
Part
Avg
Part
Avg
Part. Avg
Part.
Avg Part.
Avg
Part
Avg
12.29%
7.78
12 8.33%
5.28
8 20.00% 12.67
4 12.50%
7.92 2 5.56%
3.52
4 5.56%
3.52
4.53%
2.43
7.64%
2.75
6.68%
1.96
6.68%
1.32
9.55%
2.97
1.79%
0.55
22.20% 12.49 48 33.33% 18.76 12 30.00% 16.89 18 56.25% 31.66 10 27.78% 15.64 24 33.33% 18.76
28.64% 7.88 84 58.33% 16.05 20 50.00% 13.76 10 31.25% 8.60 24 66.67% 18.35 44 61.11% 16.82
100% $40.15 144 100.00% $40.10 40 100% $43.31 32 100% $48.18. 36 100% $37.50 72 100% $39.10
Bureau of Design and
Printed 10/16/2017 PREPARED BY THE CONSULTANT Environment (Rev. 11/19/15)
FIRM Environmental Design International
PSB 16-08
PRIMEISUPPLEMENT Stanley Consultants
PAYROLL
AVG SWPPP
HOURLY Hours %
CLASSIFICATION
RATES Part.
Program Manager
63.33 2 7.14%
Surveyor II
53.59
Surveyor 1
35.97
Survey Crew Chief
29.39
Instrument Person
19.76
CADD Technician
31.16
Admin Support 1
30.93
Environmental Scien
53.26
Environmental Scien
26.57
Environmental Scien
20.47
AVERAGE HOURLY PROJECT RATES
Drainage Plans
Wgtd Hours %
Avg Part.
4.52 6 9.38 %
Engineer III 56.29 18 64.29% 36.19 24
Engineer II 39.66
Engineer 1 27.52 8 28.57% 7.86 34
TOTALS
DATE
10116117
SHEET
2
OF
5
Drainage Permits
Pickup Topo Survey
Researc i
- Title Review
Boundary Survey
Wgtd
Hours %
Wgtd
Hours
%
Wgtd
Hours
% '
Wgtd
Hours
%
Wgtd
Avg
Part.
Avg
Part.
Avg
Part.
Avg
Part.
Avg
5.94
8 16.67 %
10.56
1
7.69%
4.87
2
3.45%
2.18
4
5.26%
2.82
4
30.77%
16.49
8
13.79%
7.39
8
10.53%
3.79
8
61.54%
22.14
12
20.69 %
7.44
24
31.58 %
9.28
16
27.59%
8.11
24
31.58 %
6.24
16
27.59%
5.45
16
21.05%
6.56
4
6.90%
2.15
37.50% 21.11 24 50.00 % 28.15
53.13 % 14.62 16 33.33 % 9.17
28 100% $48.57 64 100% $41.67 48 100% $47.87 76 100% $28.69 13 100% $43.50 58 100% $32.72
PREPARED BY THE CONSULTANTBureau of Design and Environment Printed 10/16/2017 (Rev. 11/19/15)
AVERAGE HOURLY PROJECT RATES
FIRM
Environmental Design International
PS B
16-08
DATE
PRIME/SUPPLEMENT Stanley Consultants
SHEET
PAYROLL
AVG Parcel computation-
Plat of Highways
Legal Descriptions
Stake ROW S PE
QC/QA
HOURLY Hours %
Wgtd Hours
%
Wgtd
Hours %
Wgtd
Hours %
Wgtd Hours
CLASSIFICATION
RATES Part.
Avg
Part.
Avg
Part.
Avg
Part.
Avg
Program Manager
63.33 1 2.86%
1.81 1
2.44%
1.54
1
Surveyor II
53.59 2 5.71%
3.06 4
9.76%
5.23
2 9.09%
4.87
4
Surveyor 1
3597 8 22 86%
822 12
29 27%
10.53
4 18.18%
6.54
4 14.29%
5.14 8
Survey Crew Chief 29.39 8 36.36% 10.69 8 28.57% 8.40
Instrument Person 19.76 8 36.36% 7.19 8 28.57% 5.65
CADD Technician 31.16 24 68.57% 21.37 24 58.54% 18.24 8 28.57% 8.90
Admin Support 1 30.93
Environmental Scien 53.26
(Environmental Scien 26.57
Environmental Scien 20.47
lEngineer III 56.29
lEngineer 11 39.66
Engineer 1 27.52
10/16/17
3
OF 5
ROW Meetings
%
Wgtd
Hours %
Wgtd
Part.
Avg
Part.
Avg
5.88%
3.73
23.53%
12.61
8 100.00%
53.59
47.06% 16.93
4 23.53% 7.33
TOTALS 35 100% $34.46 41 100% $35.54 22 100% $29.28 28 100% $28.08 17 100% $40.591 8 100% $53.59
Bureau of Design and
Printed 10/16/2017 PREPARED BY THE CONSULTANT Environment (Rev. 11119115)
AVERAGE HOURLY PROJECT RATES
FIRM Environmental Design International
PSB 16-08
PRIME/SUPPLEMENT Stanley Consultants
DATE 10/16/17
SHEET 4 OF 5
PAYROLL
AVG
Meeting- & Coordination
Project Management
HOURLY
Hours %
Wgtd
Hours
%
Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd
CLASSIFICATION
RATES
Part.
Avg
Part.
Avg Part. Avg Part. Avg Part. Avg Part. Avg
Program Manager
63.33
8 50.00%
31.67
43
71.67%
45.39
ISurveyor11
53.59
2
3.33%
1.79
(Surveyor 1
35.97
ISurvey Crew Chief
29.39
Instrument Person
19.76
CADD Technician
31.16
Admin Support 1
30.93
15
25.00%
7.73
Environmental Scien
53.26
Environmental Scien
26.57
Environmental Scien
20.47
Engineer III
56.29
8 50.00%
28.15
Engineer II
39.66
Engineer
27.52
TOTALS
16 100% $59.81 60 100% $54.91 0 0% $0.00 0 0% $0.00 0 0% $0.00 0 0% $0.00
Bureau of Design and
Printed 10/16/2017 PREPARED BY THE CONSULTANT Environment (Rev. 11/19/15)
Per Diem (per GOVERNOR'S TRAVEL CONTROL
Up to state rate maximum
j
$0.00:
$0.00
BOARD)
Lodging (per GOVERNOR'S TRAVEL CONTROL
;Actual cost (Up to state rate maximum) • ..
' $0.00
$0.00
BOARD)
.Coach rate, actual cost, requires minimum two weeks' notice,
1
$0.00
$0.00
Air Fare
with prior IDOT approval
.,
Vehicle Mileage (per GOVERNOR'S TRAVEL
Up to state rate maximum
= $0.54'
$0.00
CONTROL BOARD)...
r
Vehicle Owned or Leased
$32.50/half day (4 hours or less) or $65/full day
X 7
$65.00
$455.00
Vehicle Rental
Actual cost (Up to $55/day)
- $0.00
$0.00
Tolls
Actual cost
_ m
$0.00
$0.00
Parking
Actual cost
$0.00
$l)-00
Overtime
' Premium portion (Submit supporting documentation)
$0.001
$0.00
Shift Differential
Actual cost (Based on firm's policy)
J
$0,00,
$0.00
Overnight Delivery/Postage/Courier Service
Actual cost (Submit supporting documentation)
$50.001
$0.00
Copies of Deliverables/Mylars (In-house)
,Actual cost (Submit supporting documentation)
$0.00;
$0.00
Copies of Deliverables/M Iars Outside
P Y (Outside)
Actual cost Submit supporting documentation
( PP 9 )
$0.00
$0.00
Project Specific Insurance
Actual cost
$0.00:
$0.00
Monuments (Permanent)
Actual cost
$0.0
_.. ....,
$0.00
Photo Processing
:Actual -cost
_ i
$0.00
$0.00
2-Way Radio (Survey or Phase III Only)
'Actual cost
$0.00
$0.00
Telephone Usage (Traffic System Monitoring Only)
Actual -cost
$0.00
$0.00
CADD
Actual cost (Max $15/hour)
$0.00
$0.00
Web Site
Actual -cost (Submit supporting documentation)
$0.00€
$0.00
Advertisements
Actual cost (Submit supporting documentation)
I
a
$0.001
$0.06
Public Meeting Facility Rental
;Actual cost (Submit supporting,documentation),
T $0.00:
$0.00
Public Meeting Exhibits/Renderings & Equipment
Actual cost (Submit supporting documentation)
!
$0.001
$0.00
Recording Fees
;Actual -cost
$0.0 i
$0.0
Transcriptions (specific to project)
'Actual cost
;
$0;00
$0.00
'Courthouse. Fees
Actual --cost
X 4 .: ,
$50.00
$200.00
Storm Sewer Cleaning and Televising
Actual cost (Requires 2-3 quotes with IDOT approval)
$0.00'
$0.00
Traffic Control and Protection
Actual cost (Requires 2-3 quotes with IDOT approval)
$0.001 _
$0.00
_.. .........:.
Aerial Photography and Mapping
_.__....-_... _.. ....-.. ... _,... _._.....__......:.
;Actual cost (Requires 2-3 quotes with IDOT approval)
.. - ._:....._..
j
_....
$0 .001
.
$0.00
;Utility Exploratory Trenching
Actual=cost (Requires 2-3 quotes with IDOT approval) ;_ _
$000,
Testing of Soil Samples'
Actual cost
j
1
$0.00!
$0.00
Lab Services'
Actualc08t (Provide breakdown of each cost)
$0.00
$0.00
Equipment and/or Specialized Equipment Rental`
;Actual cost (Requires 2-3 quotes with IDOT approval)
!
$0.001
$0.00
Boat
ActuaLcost
$27.50 _
$0.00
$0.00
$0.00
$0.00
KOO
$0.00
$0.00
M.. .. -
..
$0 00;
$O.00A
1
T$0.00i
$0.00
$0.00
j
$0.001
$0.00
1 �..."
$O.00I
$0.00
W other allowable costs are needed and not listed, please add in the above spaces provided.
LEGEND
W.O. = Work Order
J.S. = Job Specific
PRINTED 6/6/2018 BDE 436 (Rev. 09/30/13)
Central Street over the
North Shore Canal
Phase II
Santacruz land Acquisitions
Cost Estimate of Consultant Services
�: .'.'ii4'�,�,�„i,� ,3a�"', ^ "�`�a`�'« s;r,.�ce7,y;,�°pt..vq�;�., �t..�,'�r�y�; .�•,• �
�"RRR S'
'� '� z °` £`�. x .�"� �' £,s, a,. ..,bit: • S - '
'01",
^'::i. �.;�,' K"1`i N+�V','�,L.iy�li'.,+�mi i��?iA.<�,i£„ a.`��'. }�; t •^•.3 .3 �• 1'i' ,
,..tip 1
of
`"".>d; 7 � ;,K' n •� ..i^e"'�^„''.�:'£ri'�i-M� Y^�}����.' ' ;,,aj,.,� :. , � i � _ K z j€
'�# :..P:d'Y
�,po. Lane' �Gantxlt, n _ } .�',' :°t^'a[3.b.Ad ,, :b5"� •O.bG ftN
°•!,i.:''•
•;�I i°isir ".km;��-€"Y� ,H:�;,f�p; n':J ;, ;�a�,. � .b�. ,v ,.:.�p,," .p ° ::I';,r;,.,,,';.... •.��.'.' -'
:: Ec ;L?;^ • n'.,"���in di..F�'?;.' £°'�Z" ice:, �.i= w ,.a= ,J; �/Pa( '•C''�'dt
:br
-_.
"
Having extensive experience with right of way projects, we understand the
importance of keeping on schedule. On -time lettings gives the City of Evanston,
the Local Public Agency ("LPA") the best use of its resources and strengthens
the efficiencies in the implementation of its roadway improvement program.
To achieve your goals, it is critical that your land acquisition consultant
understands the importance and addresses three critical issues in your
acquisition of right of way:
➢ Deliver the right of way on -time to meet the letting
➢ Manage the acquisition risks, including the cost of condemnation
litigation
➢ Compliance with the Uniform Relocation Assistance and Real Property
Act of 1970, as amended (Uniform Act), IDOT land acquisition policies and
procedures and FWHA policies.
CRITICAL ISSUE 1s DELIVER THE RIGHT-OF-WAY ON -TIME
TO MEET LETTING
Delivery of right of way on -time keeps the project on its letting schedule. We
understand that nothing is more important to the LPA. We also know that
keeping the land acquisition on -time and within budget is a measurement of
success for the LPA. When a project does not meet its letting schedule, we
know it can impact the budget for the LPA, causing scheduling conflicts with
potential contractors and also affect other economic factors which govern the
delivery of the overall roadway improvement program for the LPA.
Our solution is to assemble a team of industry leading right of way
professionals that have years of experience working on land acquisition
projects with the understanding of what needs to be done to complete an
acquisition on time.
Santacruz Land Acquisitions will work with the staff for the LPA and/or Stantley
Consultants, Engineer for the LPA, ("Consultant") to develop a land acquisition
plan for the reconstruction of the Central Street Bridge (the "Project") to assure
that the goals are met. Beginning with waiver valuations on the appraisal side,
we look for ways to reduce the time on the acquisition cycle. With years of
right of way acquisition work, we have a large database of real estate
representatives for corporate acquisitions to cut down the time spent in the
initial steps of locating the real estate representative for each property.
PROPOSAL FOR LAND ACQUISITON SERVICES 5antacfruo (Land Y)
1 Hcquisitions�/-J
All of these efficiencies lead to ways in which we
minimize our time with an acquisition and
translate to your project staying on schedule.
CRITICAL
r
ACQUISITION RISKS
,
Equally important as the scheduled letting is the
acquisition budget for the Project. Cost overruns
can jeopardize a project from moving forward.
Because real estate costs can represent a
significant portion of the budget for a
transportation project, our team will suggest ways
to minimize impacts and reduce costs in
challenging acquisitions. We will also work with
the LPA to minimize the condemnation referrals
that impact the budget for this Project. By the
same token, our team will quickly identify parcels
in the very beginning of the process that have title
issues that can only be resolved through
condemnation.
Through experience, we know that a portion of the
parcels will need to be acquired through
condemnation. As such, your land acquisition
consultant needs to have knowledge of the legal
requirements necessary to position an agency for
condemnation. Our team possesses that
knowledge and has years of experience providing
"expert witness" testimony in these matters.
Santacruz Land Acquisitions is made up of skilled
right of way professionals with a vast background
in real estate and civil engineering with respect to
transportation projects which gives us the ability
to recognize issues and resolve them before they
create delays.
CRITICAL ISSUE 3: COMPLIANCE
WITH GOVERNMENT REGULATIONS
All land acquisition services must be performed in
accordance with the Uniform Relocation
Assistance and Real Property Act of 1970, as
amended (Uniform Act). In addition, we are
familiar with IDOT's land acquisition guidelines,
policies and procedures.
PROPOSAL FOR LAND ACQUISITON SERVICES
"WHy SANITACRUZ LAN6. Acquis'i glsis'
Asyou„reviewour'`proposal you wilt,see th"at" "
_the tear»'that Santacruz1and Acquisitions has
assembled, is+ er' satile,"ekperienced and
qualified to dellvor the full°scope of tlte" land . .
acquisition needs f&the.LPiA": -What sets apart.,
,,our team is:
A':;Years'af successful oft -time -delivery of,"J)c"
.,right ofway.laid acquisition services tt� " ,
various inkier age"'►ivies
Diverse set of real estate acquisition
"'oisctpliries:iricludin'g backgrounds n, low
and' civil engineering
➢;;: Extensive" experience with:complex -
valuations and acquisitions ;
' -.,➢ Title.review experience, including
familiarity,with alttypes,& recorded
documents' affecting real estate''and
knowledge on,how to the clear title
Experience 411 reviewing, plats,apd legal`
descripttons;as well as'an ability to
review arnd understand roadway
E,
construction pans
�? 'Expertise witKthe Uniform Relocation
Assistance anclApal Property Act of
197f),: as amended {Unifoim"Actj, Illinois;
. Eminent`Domain"Act-{735ILCS3t))"", (DOT,;,
Land Acqulsiticin'Guidelines.
4�z
Farrtiliarity witYi'"'JbOT policies and
procedures related to land acquisition.
'arid, appraisals.
Our solution is to apply our team's extensive
collective decades of experience complying with
federal and state laws and maximizing the team's
knowledge of the land acquisition policies of
1 DOT.
SEantacruo Land
2 Hcquisitions��
Santacruz Land Acquisitions is a BEP with Central
Management Services, a DBE with IDOT and an
MBE with Cook County and the Oty of Chicago.
TEAM ORGANIZATION
Santacruz Land Acquisitions has assembled a
versatile team of professional right of way
consultants with the experience to deliver
successful land acquisition services and meet the
letting dates of the project. J. Steve Santacruz,
President of Santacruz Associates Ltd. d/b/a
Santacruz Land Acquisitions will lead the team as
Project Manager. The team brings a wealth of
experience in land acquisition for governmental
agencies and related real estate law and civil
engineering disciplines to assure the proper
handling of even the most complicated of
acquisitions. Additionally, the key members of the
Santacruz Land Acquisitions team have
collaborated in the past on projects.
6411tTtIiTir-11
With a long history of successful delivery of a
variety of right of way projects on -time, within
budget and to our client's satisfaction, we look
forward to the opportunity to assist the LPA with
its land acquisition needs
COMPENSATION
Santacruz Land Acquisitions shall be entitled to the
compensation as shown on the attached schedule.
Our cost proposal, based on three (3) projected
parcels of right-of-way, is as follows:
APPRAISALS: $10,500.00.
REVIEW APPRAISALS: $3,750.00.
NEGOTIATIONS: $10,500.00.
PROPOSAL FOR LAND ACQUISITON SERVICES
As directed, Santacruz Land Acquisitions shall
invoice the LPA or Consultant for any fees and
charges related to the acquisitions including,
without limitation, (i) the cost of the later date title
commitments, (ii) the cost of title insurance
policies obtained on the parcels to be acquired, (iii)
the cost of recording any necessary documents to
complete the conveyance and obtain clear title,
(iv) lender's fees related to the processing of any
partial releases needed to provide clear title, and
(v) land trustee processing fees. Santacruz Land
Acquisitions shall include $1,000.00 per parcel for
these charges. Santacruz Land Acquisitions shall
pay any such fees and charges in excess of the
$1,000.00 per parcel allowance for which
Santacruz Land Acquisitions shall be entitled to
additional compensation in the amount of any
such payments pursuant to a separate work order
issued.
Santacruz Land Acquisitions will attend and/or
participate in up to four (4) hours of meetings and
conference calls for consultations on the project.
This will include, without limitation, kick-off
meetings, planning discussions, project strategy
development and review of parcels with
acquisition challenges.
Based on the projected total number of parcels of
right-of-way to be acquired for the Project, the
land acquisition negotiation services provided
herein are offered a cost not to exceed of
$27,750.00 as follows:
Land Acquisition Services $24,750.00
Consultation/Meeting Services $1,000.00
Direct Billable Expenses $2,000.00
Santacrua Land
3 Acquisitions��
Santacruz Land Acquisitions shall perform all necessary services in the
preparation of appraisals and review appraisals and the negotiation of the
acquisition of necessary properties required for the completion of the
Project. All services shall be performed at the direction of the LPA and
Consultant in accordance with the policies and procedures of IDOT, as
applicable, the Federal Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970 ("Uniform Act"), as amended (49 CFR Part 24),
the Illinois Eminent Domain Act (735 ILCS 30) ("Eminent Domain Act") and the
Illinois Code of Civil Procedure ("Code of Civil Procedure").
Santacruz Land Acquisitions will review the highway construction plans with
the LPA and/or the Consultant to understand the nature and purpose of the
project.
Santacruz Land Acquisitions agrees to perform the services as set forth herein
as well as furnish and deliver to the LPA the final reports accompanied by all
necessary documents needed for recordation and/or necessary for eminent
domain proceedings. The process described in this section has been the
roadmap to many successful right of way projects for Santacruz Land
Acquisitions helping us help you keep your projects on -time and within
budget.
LAND ACQUISITION CRITICAL PATH STEPS -
"OUR ROAD MAP"
Task 1; Notice to Proceed
Our services start within one week (or sooner, if requested) of an
authorization to proceed from the LPA.
"Task 2.Kick-off Meeting
Santacruz Land Acquisitions will meet with the LPA and/or Consultant to
discuss the Project, identify issues and develop any necessary strategies to
assure the timely completion of the Project. At that time, we will identify the
subconsultants that shall be assigned to the Project to perform the appraisal
and review appraisal functions.
PROPOSAL FOR LAND ACQUISITON SERVICES Sant,aCruz Land
4 f�CC�IlISItlOnS�//
Task 3: Delivery and Review of
Project Information
The LPA or Consultant will provide Santacruz Land
Acquisitions with plats of highway, legal
descriptions, the most recent title commitments
and any other pertinent information regarding the
property owner for each parcel assigned for
acquisition. In addition, the LPA or Consultant will
also provide us with a set of project plans,
including, (i) plan and profile, (ii) drainage and
utilities, (iii) pavement markings and (iv) cross
sections.
Task .. Introductory a v Ar ° �!F
Owners
The assigned Appraiser will notify the property
owner of the proposed taking and the beginning
the valuation process of the property. The notice
will invite the property owner to be present during
the inspection by the appraiser.
Task 5: Appraisal / Waiver Valuation
All appraisal work shall be completed within the
time frame provided by the LPA at the time the
project is assigned.
The Appraiser will review the plat of highways and
the construction plans to determine the type of
appraisal to be used for each parcel. The Appraiser
shall make a detailed inspection of the properties
and make such investigations and studies as are
consistent with industry standard and necessary to
derive sound conclusions for the preparation of
appraisal reports.
While IDOT has revised its policies regarding
waiver valuations, their use on this Project would
be available at this time. Waiver valuations would
require coordination with the LPA. In addition,
waiver valuations can only be used if the right-of-
way is acquired in the name of the LPA.
It should be noted that a waiver valuation is not an
appraisal and may not be represented to be an
appraisal. Accordingly, when an offer to purchase
based on a waiver valuation is rejected and the
PROPOSAL FOR LAND ACQUISITON SERVICES
parcel is referred to condemnation, an appraisal,
written by a qualified staff or fee appraiser, must
be written and reviewed.
Santacruz Land Acquisitions will provide guidance
to the LPA in making its decision on whether or it
should proceed with waiver valuations for this
Project.
The Appraiser shall assist in analyzing and
responding to valuation information provided by a
property owner in support of a counter offer. At
the request of the LPA or Consultant, Santacruz
Land Acquisitions will furnish and deliver updated
or revised appraisals resulting from a revision to
the right of way or for condemnation purposes.
We understand that appearances in court and/or
pretrial conferences, which may include
depositions, and preparation for litigation or pre-
trial conferences may be required by the LPA so
that it may complete the acquisition of the
property through condemnation. In such case, at
the request of the LPA or its trial counsel, the
Appraiser assigned to appraise the parcel shall
make any such appearances or complete such
preparation work in order to assist with this
process. Such requests will be pursuant to a
separate work order.
Task C: Review Appraisal
All appraisals will be reviewed by the Review
Appraiser assuring that all items affecting the value
of the property have been considered in the
appraisal.
The Review Appraiser will complete the Right of
Way Appraisal Review Certification (using the form
designated by IDOT) and a copy will be attached to
the appraisal delivered by Santacruz Land
Acquisitions.
At the request of the LPA or Consultant, Santacruz
Land Acquisitions will furnish and deliver updated
or revised appraisals and/or reviews resulting from
a revision to the right of way or for condemnation
purposes. Such requests will be pursuant to a
separate work order.
Santacru.z (Land V11\'
5 IACQuiSitiCan5�)1
All negotiations and acquisition services shall be
provided by Santacruz Land Acquisitions after
approval by the LPA of the amount of just
compensation to be offered to the property
owner.
The Negotiator will not have any authority to
determine administrative settlements. The
Negotiator will consult with the LPA for approval of
any counter offers and upon acceptance by the
LPA of any such counter offer, Santacruz Land
Acquisitions will prepare the necessary
documentation for administrative settlement.
Prior to the start of negotiations, the Negotiator
will review the plats of highway and appraisals for
each parcel before the start of negotiations with a
property owner to understand the valuation and
impact to the property. Santacruz Land
Acquisitions will review the title commitment
provided for each parcel to determine the liens
and encumbrances that will need to be addressed
in order to complete the acquisition process for
the LPA. Santacruz Land Acquisitions will direct
any questions to the LPA or Consultant resulting
from its review of the plans, plats, appraisals and
title commitments so that Santacruz Land
Acquisitions is prepared for any issues raised by
the property owner during negotiations.
Before contacting the owner of a parcel, Santacruz
Land Acquisitions will prepare and send the
introductory letter to the property owner on the
LPA's letterhead. This letter will provide a general
statement of the Project, identify the property and
the legal property owner, and briefly state the
right of requirements necessary from the parcel.
This letter shall also contain contact information
for Santacruz Land Acquisitions and a
representative of the LPA.
Santacruz Land Acquisitions will prepare an offer
package for presentation to the owner at the first
meeting. The offer package shall contain the Basis
for Computing Total Approved Compensation and
Offer to Purchase (in the format approved by
[DOT), a copy of the plat of highway with the
PROPOSAL FOR LAND ACQUISITON SERVICES
acquisition areas highlighted and a copy of the
legal descriptions of the parcels to be acquired. If,
after repeated efforts to contact the property
owner to schedule a meeting to present the offer,
Santacruz Land Acquisitions is unable to make
contact with the property owner, or if the property
owner is located out of town, or at the request of
the property owner to have the offer package
mailed, Santacruz Land Acquisitions will send the
offer package by certified mail so that a receipt of
delivery can be established.
Santacruz Land Acquisitions will personally contact
the property owner a minimum of three times
before making a determination that the
acquisition of the parcel cannot be successfully
negotiated. In most cases, Santacruz Land
Acquisitions will exceed the minimum number of
contacts in an attempt to make all reasonable
efforts to reach a settlement before
recommending that the LPA commence
condemnation proceedings. All contacts and
efforts to make contact with the property owner
shall be documented in the negotiator's report
maintained by Santacruz Land Acquisitions for
each parcel.
If, during its discussions with the property owner,
errors in the plans are discovered or the property
owner requests design changes, Santacruz Land
Acquisitions will immediately notify LPA or
Consultant with this information. At any time
during negotiations for situations involving design
changes, errors in plans or for any other reason, if
requested by LPA or Consultant, Santacruz Land
Acquisitions will cease negotiations on certain
parcels until corrected information or further
instruction is provided to Santacruz Land
Acquisitions.
Upon successful negotiations with the property
owner, Santacruz Land Acquisitions will prepare all
necessary conveyance documents in the forms
provided by and approved by IDOT in order to
complete the acquisition and obtain title approval
for the property. Santacruz Land Acquisitions will
submit the completed parcel file with original
conveyance documents, any documents necessary
for title clearance, the Negotiator's Log
Santacruo Land 1
6 Acquisitions��
documenting all negotiation activities, copies of all
correspondence with the property owner, title
commitments, plats, and all other documentation
as required by the LPA.
In the event that Santacruz Land Acquisitions, after
having made every reasonable effort to contact
and negotiate with the owner of a parcel, is unable
to obtain a settlement on the approved appraisal
amount, Santacruz Land Acquisitions shall prepare
and submit to the LPA a completed parcel file with
its recommendation to acquire the parcel by
means of condemnation. In addition, the file will
include the Negotiator's Log, copies of all
correspondence with the property owner,title
commitments, plats, and all other documentation
as required by the LPA.
We understand that appearances in court and/or
pretrial conferences, which may include
depositions, and preparation for litigation or pre-
trial conferences may be required by the LPA so
that it may complete the acquisition of the
property through condemnation. In such case, at
the request of the LPA or its trial counsel, the
Negotiator assigned to negotiate the parcel shall
make any such appearances or complete such
preparation work in order to assist with this
process. Such requests will be pursuant to a
separate work order.
PERSONNEL
The experience and talent of the right of way
professionals that make up the team for Santacruz
Land Acquisitions will, to a large extent, be the
basis for the success of keeping this Project on -
time and within budget. J. Steve Santacruz brings
over twenty years of right of way acquisition
experience to lead this team as its project
manager. Steve has worked on thousands of
acquisition parcels for ISTHA, IDOT, Cook, Kane,
Lake, and Will Counties. He has also worked for
numerous township and municipalities. Steve has
a reputation in the right of community of being
able to handle the most complex of land
acquisition transactions.
PROPOSAL FOR LAND ACQUISITON SERVICES
The internal support team members for Santacruz
Land Acquisitions include Robin Weber, a real
estate paralegal with over twenty years of
experience in closing residential and commercial
real estate transactions, and Jonathan Abplanalp,
a District 1 fee negotiator.
Each of our team members, including our
subconsultants, have relevant experience working
collaboratively with professionals of other
disciplines and other agencies. They understand
the importance of effective coordination
throughout the land acquisition process.
PRIOR EXPERIENCE
Santacruz Land Acquisitions was founded in 1992
as Santacruz Associates Ltd. and has grown to be
one of the most dependable right of way
negotiation firms in IDOT's District 1. Since it
opened, Santacruz Land Acquisitions has been
providing comprehensive right of way solutions,
including negotiation activities and the
coordination of the valuations of parcels for
various public agencies. Our proprietary database
overlay allows us to handle hundreds of parcels at
one time keeping deadlines organized for each of
our different clients.
Our team brings an array of services and broad
disciplines in real estate which give us a distinct
advantage in handling even the most complex of
your land acquisition projects. In addition, our
team of subconsultants is not new to each other as
we have collaborated together on various other
projects.
Our team has delivered real estate solutions for
its public agencies balancing risk management
and letting dates on some of the largest and most
intricate projects in the State.
Santacruo Land
Ficquisitions���
I
PROPOSAL FOR LAND ACQUISITON SERVICES Santar-g-tio Land
Compensation for Services
Appraisal Services (based on complexity)
Appraisals $3,500.00
Revision to appraisal due to change in ROW or plans' $1,500.00 - $4,000.00
Review Appraisal Services (based on complexity)
Review Appraisals
Revision to review appraisal due to change in ROW or plans'
Negotiation Services (based on complexity)
Negotiation and acquisition services for Right of Way including,
without limitation, documentation of conveyance of property interest
Witness Services
Rate for each %2 day in pretrial conference or in court for Negotiator'
Rate for each % day in pretrial conference or in court for Appraiser'
Hourly rate for consultation not otherwise specifically provided for herein
Title Services (if applicable]
Later date commitment — In addition to actual recording costs
+ Administrative fee
Title insurance policies — In addition to actual recording costs
+ Administrative fee
Recording of Documents — In addition to actual recording costs
+ Administrative fee
$1,250.00
$900.00 - $2,000.00
$3,500.00
$1,000.00
$1,000.00
$250,00
$25.00
$25.00
$25.00
Copies of recorded documents — In addition to actual copying costs & research fees
+ Administrative fee $25.00
1 Requires additional work order.
PROPOSAL FOR LAND ACQUISITON SERVICES SantaCruo Land Y�
9 F r:quisitians�))