HomeMy WebLinkAboutRESOLUTIONS-2014-009-R-141 /30/2014
2/10/2014
9-R-14
A RESOLUTION
Authorizing the City Manager to Sign a Cost Participation Agreement
with the Illinois Department of Transportation Upgrade Certain Traffic
Signals on Various Evanston Streets
WHEREAS, a goal of the Strategic Plan for the City of Evanston is to
provide safe transportation infrastructure within City confines; and
WHEREAS, in order to facilitate the free flow of traffic and insure safety to
the motoring public, the City of Evanston and the Illinois Department of Transportation
("IDOT), are desirous of entering into a cost participation agreement (the "Agreement"),
a copy of which is attached hereto and incorporated herein as Exhibit A, for traffic signal
upgrades and other associated improvements on various streets, which are more fully
outlined in the Agreement, within the City of Evanston; and
WHEREAS, said roadway improvements consist of upgrading traffic
signals with Light -Emitting Diode (LED) modules, Uninterruptible Power Supply (UPS)
and Countdown Pedestrian Signals (CD Ped); and
WHEREAS, in compliance with the terms of the Agreement, it is
necessary for the City Manager to execute the Agreement, appropriating Capital
Improvement Funds in the amount of Twenty -Five Thousand Nine Hundred Thirty -One
and no/100 Dollars ($25,931.35) to share in the cost of the subject improvements; and
WHEREAS, the City Council of the City of Evanston has determined that it
is in the best interests of the City of Evanston to enter into said Agreement with IDOT,
9-R-14
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the City Manager is hereby authorized and directed to
sign and the City Clerk authorized and directed to attest on behalf of the City the cost
participation Agreement between the City of Evanston and IDOT, attached hereto as
Exhibit A and incorporated herein by reference.
SECTION 2: That the City Manager is hereby authorized and directed to
negotiate any additional conditions of the Agreement as may be determined to be in the
best interests of the City.
SECTION 3: That this Resolution 9-R-14 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
Atte
oAtGree, City Clerk
Adopted: 2014
-2-
Eli eth B. Tisdahl, Mayor
9-R-14
EXHIBIT A
Cost Participation Agreement
-3-
AGREEMENT
THIS AGREEMENT entered into this day of A.D., by and between the
STATE OF ILLINOIS, acting by and through its Department of Transportation, hereinafter called the
STATE, and the City of Evanston, in Cook County, of the State of Illinois, hereinafter called the
CITY.
WITNESSETH
WHEREAS, the STATE is proposing to upgrade the traffic signals on the state highways with
Light -Emitting -Diode (LED) modules, Uninterruptible Power Supply (UPS) and Countdown
Pedestrian Signals (CD Ped) at the intersections of Central Av at Ashland Av; Central Av at
Crawford Av; Central Av at Green Bay Rd; Central Av at Gross Point Rd; Central Av at Hartey
Av; Central Av at Lincolnwood Dr; Central Av at Asbury Av; Central Av at McDaniel Av;
Crawford Av at Gross Point Rd; Crawford Av at Old Glenview Rd; Dempster St at Asbury Av;
Dempster St at Elmwood Av; Dempster St at Ridge Av Crawford Av at Harrison St/Old Orchard;
Golf Rd at Central Av Park Av; Golf Rd at East Prairie/McDaniel Av; Golf Rd at McCormick Blvd
and Gross Point Rd at Harrison/Old Orchard (to be known as STATE Section 2013-053TS and
Contract No. 60X28-Job No. C-91-051-14). This LED upgrade project will require cost participation
similar to the federal Highway Safety Improvement Program (HSIP). State funds will be used for
90% of the traffic signal upgrade costs with the remaining 10% split based on the proportionate
share of approach leg jurisdiction.
WHEREAS, the CITY is desirous of said improvement in that same will be of immediate
benefit to the CITY, and permanent in nature; and,
WHEREAS, the CITY shares jurisdiction of the following intersections with the STATE at
Central Av at Ashland Av; Central Av at Crawford Av; Central Av at Green Bay Rd; Central Av at
Gross Point Rd; Central Av at Hartey Av; Central Av at Lincolnwood Dr; Central Av at Asbury
Av; Central Av at McDaniel Av; Crawford Av at Gross Point Rd; Crawford Av at Old Glenview
Rd; Dempster St at Asbury Av; Dempster St at Elmwood Av; Dempster St at Ridge Av
Crawford Av at Harrison St/Old Orchard; Golf Rd at Central Av Park Av; Golf Rd at East Prairie/
McDaniel Av; Golf Rd at McCormick Blvd and Gross Point Rd at Harrison/Old Orchard
NOW THEREFORE, in consideration of the mutual covenants contained herein, the parties
hereto agree as follows:
1. The STATE agrees to prepare plans and specifications, receive bids, award the contract, furnish
engineering inspection during construction, and cause the improvement to be built in accordance
with the plans, specifications, and contract. The STATE also agrees to pay all construction and
engineering costs subject to reimbursement by the CITY as hereinafter stipulated.
2. The CITY agrees to approve the plans and specifications by letter or resolution prior to the
STATE advertising for the work to be performed hereunder.
3. It is mutually agreed that the proportional participation for the estimated construction costs and
engineering costs of this improvement shall be as follows:
Improvement
State
Evanston
Others
Cost
Cost
Cost
Cost
$24,000.00
$22,800.00
$1,200.00
$0
Central at Ashland Av (Signal upgrades)
(90% +5%)
(5%)
(-%)
Engineering (15%)
$3,420.00
$180.00
$0
Improvement
State
Evanston
Others
Cost
Cost
Cost
Cost
Central at Crawford Av
$22,000.00
$20,900.00
$1,100.00
$0
(Signal upgrades)
(90% +5%)
(5%)
(-%)
Engineering (15%)
$3,135.00
$165.00
$0
Central at Green Bay Rd
$30,000.00
$28 500.00
$1,500.00
$0
(Signal upgrades)
(90 /o +5 /o)
(5 /o)
(- /o)
Engineering (15%)
$4,275.00
$225.00
$0
Central at Gross Point Rd
$22,000.00
$20,900.00
$1,100.00
$0
(Signal upgrades)
(90% +5%)
(5%)
(-%)
Engineering (15%)
$3,135.00
$165.00
$0
Central at Hartey Av
$28,000.00
$207,076.00
$92 .00
$0
(Signal upgrades)
(90 /o +6.7 /o)
(3.3 /o)
(- /o)
Engineering (15%)
$4,061.40
$138.60
$0
Central at Lincolnwood Dr
$35,000.00
$33,250.00
$1,750.00
$0
(Signal upgrades)
(90% +5%)
(5%)
(-%)
Engineering (15%)
$4,987.50
$262.50
$0
Central Av at Asbury Av
$24,000.00
$22,800.00
$1,200.00
$0
(Signal upgrades)
(90 /o +5 /o)
(5 /o)
(- /o)
Engineering (15%)
$3,420.00
$180.00
$0
Central Av at McDaniel Av
$30,000.00
$28,500.00
$1,500.00
$0
(Signal upgrades)
(90% +5%)
(5%)
(-%)
Engineering (15%)
$4,275.00
$225.00
$0
Crawford Av at Gross Point
$22,000.00
$20,900.00
$1,100.00
$0
Rd
(Signal upgrades)
(90% +5%)
(5%)
(-%)
Engineering (15%)
$3,135.00
$165.00
$0
Crawford Av at Old Glenview
$32,000.00
$29,600.00
$2,400.00
$0
Rd
(Signal upgrades)
(90% +2.5%)
(7.5%)
(-%)
Engineering (15%)
$4,440.00
$360.00
$0
Dempster St at Asbury Av
$37,000.00
$35 150.00
$1,850.00
$0
(Signal upgrades)
(90% +5 /o)
(5 /o)
(- /o)
Engineering (15%)
$5,272.50
$277.50
$0
Dempster St at Elmwood Av
$22,000.00
$20,900.00
$1,100.00
$0
(Signal upgrades)
(90 /o +5 /o)
(5 /o)
(- /o)
Engineering (15%)
$3,135.00
$165.00
$0
Dempster St at Ridge Av
$24,000.00
$2 ,800.00
$1,200.00
$0
(Signal upgrades)
(90 /o +5 /o)
(5 /o)
(- /o)
Engineering (15%)
$3,420.00
$180.00
$0
Crawford Av at Harrison St/
$40,000.00
$38,000.00
$2,000.00
$0
Old Orchard
(Signal upgrades)
(90% +5%)
(5%)
(-%)
Engineering (15%)
$5,700.00
$300.00
$0
Golf Rd at Central Park Av
$35,000.00
$33,250.00
$875.00
$875.00
(Signal upgrades)
(90% +5%)
(2.5%)
(2.5%)
Engineering (15%)
$4,987.50
$131.25
$131.25
Golf Rd at East Prairie/
$15,000.00
$14,250.00
$375.00
$375.00
McDaniel Av
(Signal upgrades)
(90% +5%)
(2.5%)
(2.5%)
Engineering (15%)
$2,137.50
$56.25
$56.25
Improvement
State
Evanston
Others
Cost
Cost
Cost
Cost
Golf Rd at McCormick Blvd
$13,000.00
$12,675.00
$325.00
$0
(Signal upgrades)
(90% +7.5%)
(2.5%)
(-%)
Engineering (15%)
$1,901.25
$48.75
$0
Gross Point Rd at Harrison/
$42,000.00
$40,950.00
$1,050.00
$0
Old Orchard
(Signal upgrades)
(90% +7.5%)
(2.5%)
(-%)
Engineering (15%)
$6,142.50
$157.50
$0
TOTAL
$544,181.15
$25,931.35
$1,437.50
4. It is mutually agreed that the CITY will reimburse the STATE in an amount equal to the CITY'S
share of the actual cost as determined in accordance with Item #3 above. It is mutually agreed
that upon award of the contract for this improvement, the CITY will pay to the Department of
Transportation of the State of Illinois, in a lump sum from any funds allotted to the CITY, an
amount equal to 80% of its obligation incurred under this Agreement, and will pay to the said
Department the remainder of its obligation (including any non -participating costs for FA projects)
in a lump sum, upon completion of the project based upon final costs.
5. Upon acceptance by the Department of Transportation of the traffic signal improvement included
herein, the financial responsibility for maintenance and electrical energy for the operation of the
traffic signals shall remain as outlined in the current Agreement between the City of Evanston
and the Department of Transportation.
6. The actual traffic signal maintenance will be performed by the STATE with its own forces or
through an ongoing contractual agreement.
7. Payment by the STATE of any or all of its share of maintenance and energy costs is contingent
upon the STATE receiving adequate funds in its annual appropriation.
8. The STATE retains the right to control the sequence of timing on the traffic signals.
9. This Agreement shall be binding upon and inure to the benefit of the parties hereto, their
successors and assigns.
Remainder of Page is Intentionally Blank.
CITY OF EVANSTON
0
CITY MANAGER
Date:
STATE OF ILLINOIS
DEPARTMENT OF TRANSPORTATION
0
By: John Fortmann. P.E
Title: Deputy Director of Highways,
Region One Engineer
Date:
PLAN APPROVAL
WHEREAS, in order to facilitate the improvement at the intersections of Central Av at Ashland Av;
Central Av at Crawford Av; Central Av at Green Bay Rd; Central Av at Gross Point Rd; Central
Av at Hartey Av; Central Av at Lincolnwood Dr; Central Av at Asbury Av; Central Av at McDaniel
Av; Crawford Av at Gross Point Rd; Crawford Av at Old Glenview Rd; Dempster St at Asbury
Av; Dempster St at Elmwood Av; Dempster St at Ridge Av Crawford Av at Harrison St/Old
Orchard; Golf Rd at Central Av Park Av; Golf Rd at East Prairie/McDaniel Av; Golf Rd at
McCormick Blvd and Gross Point Rd at Harrison/Old Orchard, CITY OF EVANSTON hereby
approves to that portion of the plans and specifications relative to the City's financial and
maintenance obligations described herein prior to the STATE'S advertising for the proposed traffic
signal improvements at said intersections above.
ATTEST:
Clerk
SEAL
APPROVED:
0
Date:
CITY ENGINEER